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HomeMy WebLinkAboutCLARION - CONTRACT - RFP - P900 NORTHSIDE NEIGHBORHOODS PLANPROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and CLARION ASSOCIATES, LLC, hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of twelve (12) pages, and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of one (1) page, and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within five (5) days following execution of this Agreement. Services shall be completed no later than October 31, 2004. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent PSA 05/01 1 2.8 Housing Analysis. Using available data, consultant will identify housing stock, general conditions, and affordability issues in the neighborhood. 2.9 Physical Constraints/Opportunities Analysis. Prepare constraint/opportunity maps depicting key physical constraints and opportunities, such as transportation, natural resources, and others. 2.10 Technical Advisory Committee Meeting/Review. Present Existing Conditions Assessment information to TAC for feedback. ............................................ Duration: 10 weeks (overlaps with Task 1) Deliverables: 1 Draft and 1 Final Assessment and Existing Conditions Analysis Chapter, to include: (1) Inventory Maps (e.g. land use, transportation, environmental features); (2) Opportunities and Constraints Maps, and (3) Written report Task 3: Issues Identification Purpose: The consultant team will use initial stakeholder interview information and input from the Citizens Advisory Committee and Technical Advisory Committee to assess and analyze pertinent issues and input from public meetings. Subtasks: 3.1 Identify Issues and Needs. Consultant will identify and analyze issues including, but not limited to: • Land Use: o General land use and transitions between uses (e.g., between industrial and residential uses, and between developed uses and the Poudre River). o Industrial development and redevelopment opportunities. • Transportation: o Transportation needs (street connectivity, arterial, collector/connector street locations, multi -modal design, transit, sidewalks, and intersection design). • Facilities and Services: o Community services (including code enforcement, schools, Neighborhood Resources Office services). o Timing of development and infrastructure improvements. • Housing: o Housing stock, condition, and relative affordability. • Neighborhood Appearance/Design: o Design issues for new neighborhoods and industrial areas. • Environment/Open Lands: o Ditch and trail corridors. o Protection of natural resources. PSA 05/01 10 3.2. Citizen Advisory Committee Meeting. Consultants and staff will meet with the CAC (or small groups) to refine the list of issues. 3.3 Technical Advisory Committee Meeting/Discussions. The consultants will work with staff and the TAC to refine the list of issues and compile an Issues Summary. 3.4 Neighborhood Informational Brochure. The consultant team will prepare an informational brochure designed to be mailed to neighborhood residents and posted at key locations to inform stakeholders about events for the past several months (i.e., issues and meetings) and upcoming process and events (i.e., alternatives). (City will mail brochures and/or post information on website). Duration: 4-6 weeks Deliverables: Summary of Issues Chapter (1 digital file and 1 hard copy) Informational Brochure (1 digital file and 1 hard copy) Task 4: Plan Goals Purpose: The consultant team will work with staff and the stakeholders to develop goals for the Northside Neighborhoods Plan. The Goals may be more specific than those identified in City Plan. Subtasks: 4.1 Preliminary Draft Goals. Consultant will work with staff to define preliminary draft goals with staff. 4.2 Citizen Advisory Committee Meeting. The consultant team will work with staff and the CAC (or small groups) to develop goals for the plan area. The intent is to define shared set of goals for the project and plan. The consultants will facilitate the meeting to help integrate different views into a final, coherent set of goals. 4.2 Technical Advisory Committee Meeting. The consultant team will work with staff and the TAC to reevaluate the general direction (goals) for the study area. 4.3 Goals Summary. The consultant team will summarize recommendations into a draft Goals document. ......_._..... Duration: 4 weeks ......... Deliverables: 1 Draft and 1 Final set of Goals (Summary Chapter) (1 digital file and 2 hard PSA 05/01 11 Phased: Physical Plan, Design, and Policy Development Task 5: Physical Framework Plan Development Purpose: The Framework Plan will integrate future land use, transportation, open lands, rivers, streams, and natural areas into a physical plan to guide future development of the Northside Neighborhoods Plan area. The consultant team will develop preliminary plan alternatives, and a final Framework Plan. The consultant will use a comparative analysis matrix (collaboratively designed) to compare alternatives to develop the final Framework Plan. Subtasks: 5.1 Develop Preliminary Framework Plan Alternatives. Consultant will work with staff to prepare Framework Plan alternatives. (2 to 4 depending on the variety of needs and issues). 5.2 Develop Comparative Analysis Matrix. Use a matrix to evaluate the alternatives considering factors such as transportation and infrastructure capacity, environmental protection considerations, housing needs, and other factors. 5.3 Market -Based Assessment. The consultant will also compare alternatives in terms of their housing and jobs implications, and the general ability of the market to support land uses proposed. Consultant will not prepare a market study as part of this planning effort, but will consult with additional experts if necessary to validate land use proposals and provide information for technical team review. 5.3 Citizen Advisory Committee/ Technical Advisory Committee Meetings. The consultant will present the preliminary framework plan alternatives to the CAC and to the TAC. At this time, a strategy for presentation of the alternatives at the public workshop will be developed, and preparation for the workshop will take place. 5.4 Neighborhood Gathering #2. Consultant will present Preliminary Framework Plan Alternatives at Neighborhood summit meeting. The workshop/meeting format is to be determined, but will be designed to maximize hands-on involvement and feedback from the stakeholders. The consultant team will coordinate with the staff group and CAC for appropriately advertising to residents, business owners, property owners, and other key constituents. The consultant team will compile a summary of the meeting. 5.5 Citizen Advisory Committee/Technical Advisory Committee Follow-up. After the public meeting, the consultants will attend a follow-up meeting with the CAC (or small groups) and the TAC to discuss the feedback from the public meeting and refine a preferred alternative. 5.6 City Council Study Session #1. The consultant team will participate in a Study Session to discuss the preliminary alternatives (including transportation alternative connections) and directions for a preferred alternative. PSA 05/01 12 5.7 Refine and develop Final Framework Plan. Based on public input, the CAC, TAC, Council Study Session, and staff direction, the consultants will prepare a final Framework Plan. 5.8 Land Use Chapter. Develop Land Use report Chapter for final document. .... . ..... _............ Duration: 10 weeks Deliverables: Alternative Preliminary Framework Plans (1 digital file and 1 hard copy each alternative —up to 3) Preliminary Framework Plan (i.e., Preferred Alternative) (1 digital file and 1 hard copy). Final Framework Plan (1 digital file and 1 hard copy). Draft Land Use Chapter (1 digital file and 1 hard copy). Task 6: Transportation Analysis and Plan Purpose: The consultant team will assess the future impacts of land use with transportation within the study area. Because the major arterials within the study area are fixed per the Master Street Plan, minor changes in land use will not trigger the need for modifications to the Major Street Plan. Therefore, the focus on this work effort will be toward assessing local connections between the neighborhoods and the arterial streets, transit and bicycle/pedestrian connections. 6.1 Assess Impacts of Master Plan Impacts to Neighborhoods: With completion of the Master Transportation Plan update, future arterial realignments including Vine and Lemay will be defined along with City bicycle routes and future transit. The consultant will document these proposed improvements and identify potential impacts to the Northside Neighborhoods. Potential issues might include the grade separation of Lemay, and connections/access to Lemay and Vine. This realignment assessment of Lemay and Vine will also require that the consultant identify the potential impacts in providing transit service and bicycle connections to the neighborhood. 6.2 Alternative Transportation Connections: The consultant will develop two to three connection alternatives between the neighborhoods and the local arterials, bicycle/pedestrian facilities and transit. For each alternative an assessment of the pros and cons will be developed. This assessment will include trade-offs between local access and through traffic. (Note: Consultant will present these connections at the City Council study session, Task 5.6, above). 6.3 Internal Neighborhood Transportation Needs: Through the initial inventory phase, the Consultant will have identified what facilities currently meet City standards. The objective of this phase is to determine which local facilities should be proposed for improvement. Because of limited city funding and past policies (i.e. the Pedestrian Plan which states sidewalks are not to be build retrofitted on every residential street but should be strategically planned), the Consultant will identify the key transportation improvements to provide safe and functional transportation connections within the neighborhoods and between the neighborhoods and the major local facilities. This assessment will prioritize these improvements for both necessary and desirable improvements. PSA 05/01 13 Duration: 6-8 weeks. Deliverables: Preliminary Transportation Plan (1 digital file and 1 hard copy each alternative —up to 3) Final Transportation Plan (1 digital file and 1 hard copy). Draft Transportation Chapter (1 digital file and 1 hard copy). Task 7: Policy Direction Purpose: Develop the policies that support the Framework Plan and reflect the neighborhood's direction on other issues. Subtasks: 7.1 Draft Policies. The consultant team will work with staff, the Technical Advisory Committee, and the Citizen Advisory Committee in developing policies specific to the plan area, incorporating the following theme categories where applicable: • Land Use; • Transportation; • Facilities and Services; • Housing; • Neighborhood Appearance and Design; • Economic Development; and • Environment/Open Lands. 7.2 Citizen Advisory Committee/Technical Advisory Committee Meetings and Review. The consultant team will write a draft Policy statement to be distributed to the CAC and TAC for review and comment. After receiving comments, the consultant team will compile the final policies. The project -specific policies will build from the existing policy language within City Plan, and establish the foundation for implementation recommendations. 7.3 Informational Brochure. Consultants will prepare a brochure to inform stakeholders about steps in the process so far and upcoming events. ................................................... __.._--- - .....---------------------- ------ ------- _-...... Duration 4 weeks Deliverables: 1 Draft Policy Statement (1 digital file and one hard copy); 1 Final Policy (1 digital file and one hard copy). Informational Brochure (1 digital file and one hard. copy) PSA 05/01 14 PHASE III: PLAN IMPLEMENTATION Task 8: Implementation Plan Purpose: The consultant team will prepare an implementation plan to identify the regulatory and non -regulatory actions necessary to implement the Northside Neighborhoods Plan. The City will provide assistance relating to legal matters. The consultant team will also identify specific capital improvements projects to implement the plan. Finally, the consultant team will develop a specific action plan with assigned responsibility and timing to complete the plan. Subtasks: 8.1 Review Existing Plans, Codes, and Ordinances. Consultant will review City Plan, Fort Collins Land Use Code, and other city plans and ordinances to identify potential amendments to support the preferred Framework Plan and policies. 8.2 General Capital Improvement Costs. Identify preliminary costs for the preferred plan necessary to provide additional facilities and services. 8.3 Funding and Partnerships. Determine funding sources and partners to implement identified capital projects. 8.4 Technical Advisory/Citizen Advisory Committee Meeting and Review. The consultant team will present the draft Financing and Capital Improvements Plan to the groups and obtain feedback to refine the document. 8.5 City Council Study Session #2. The consultant team will participate in a Study Session planned by Fort Collins to discuss implementation strategies and feedback from meetings. 8.6 Neighborhood Gathering . The consultant team and staff will attend a neighborhood meeting (location and advertising to be planned and coordinated) by Fort Collins to discuss the financing and implementation strategies for the Northside Neighborhoods Plan. 8.7 Implementation Strategies. Prepare list of implementation strategies to address needs. 8.8 Action Plan Matrix. Develop a matrix defining an action plan (1, 3, 5, 10, and 20- year), including responsible entities and partners and prioritizing various actions to implement the plan. Match potential funding sources with projects and identify financing gaps. --- ...... I........................ ............. _------ ----......... ..... ........... ...._........ .................. ............. ........................ .. ..................... Duration. 6 weeks Deliverables: Financing/Capital Improvement Plan Report for final Document (1 digital file and 1 hard copy) Implementation Plan Report for final Document (1 digital file and 1 hard PSA 05/01 15 copyl digital file and 1 hard copy) and Matrix defining Action Plan (1 digital file and 1 hard coov). Purpose: The consultant team will edit text, incorporate images and maps, refine the format, and compile the plan document for presentation and adoption. The consultant will use Microsoft Word or Adobe PageMaker to produce the document (latest version compatible with the City's software), including digital format graphics. The consultant team will assist the City in adoption of the Plan. Subtasks: 9.1 Draft Plan Document. Prepare draft Northside Neighborhoods Plan document. 9.2 Citizen Advisory Committee/Technical Advisory Committee Meetings. Present draft plan at CAC Meeting (or to small groups) and to TAC. Consultant will submit the draft document at least one week before the CAC meeting. 9.3 Prepare Final Plan Document. The consultant team will prepare the final plan document based on a consolidated set of comments forwarded by staff. 9.4 Study Sessions. The consultant team will attend up to two study sessions with appropriate boards and commissions. 9.5 Planning and Zoning Hearing. The consultant team will attend a Planning and Zoning Board Hearing to present the draft Plan for a recommendation to City Council. 9.6 City Council Hearing. The consultant team will present the draft Plan for adoption by City Council. Staff will provide a set of consolidated comments with the document for public distribution. 9.7 Plan Summary Brochure. The consultant will produce a summary of the plan document for wider distribution. Duration: 8 weeks Deliverables: 1 Draft Digital Northside Neighborhoods Plan (1 digital file and 1 hard copy) 1 Final Draft Digital Northside Neighborhoods Plan Document for Adoption (1 digital file and 1 hard copy) 1 Final Plan Northside Neighborhoods Plan Document (1 digital file and 1 hard copy) 1 summary Brochure (1 digital file and 1 hard copy). Task 10: Public Process Purpose: The consultant team will attend a variety of meetings and events designed as part of the public participation program to develop the neighborhood plan. (Note: The following meetings are also listed under the previous tasks 1-9 to indicate when in the process meetings and events will occur. Consultant will bill all public process time to task 10). PSA 05/01 16 PSA 05/01 17 Subtasks: 10.1 Focused Outreach. (Consultants will meet with various constituents individually and in small groups in the neighborhoods from September through November. These meetings will be used to obtain input on how to refine the public process and develop project materials that will be relevant to the residents and business people in the area. The focused outreach will also begin the process of establishing a network of project contacts.) 10.2 Public Participation Plan. The public participation plan and approach will be refined to reflect what we learn through the focused outreach. The refined plan will be documented in a one or two -page chart describing how people can participate and why their input is needed. 10.3 "Map It" Packet. Consultant will prepare a simple neighborhood mapping packet to help individuals indicate their preferences for the area. The packet will include stickers with different labels indicating transportation and land use improvements. The packet will be distributed door-to-door and used at the neighborhood forums. The consultants will also explore how to involve youth or students in completing the packets. 10.4 Citizen Advisory Committee meetings. Consultants will attend up to 8; City will lead additional meetings if necessary; or additional small group focused outreach (Consultants will attend up to 18 small group meetings). City staff will lead and attend additional meetings if necessary. 10.5 Technical Advisory Committee meetings. Consultants will attend up to 12 TAC meetings. These meetings will precede CAC meetings where possible. 10.6 Joint Neighborhood Workshops. Consultants will lead and attend up to 2 workshops in the neighborhood in addition to a "kick off" event. The workshops will be designed so that participants can both focus on their individual neighborhoods and contribute to discussions related to the overall plan. The first forum will focus on reviewing initial alternatives and the second will focus on the draft plan. 10.7 City Council/Planning and Zoning Board Study Sessions. Consultants will present updates at up to 4 study session meetings; staff will provide additional updates if needed. 10.8 Adoption Hearings. Consultant will present the Northside Neighborhoods Plan and attend at up to 2 hearings; staff will attend additional meetings if necessary. 10.9 Translation. Oral and written project materials. List of Attachments Attachment "A'— Study Area Map PSA 05/01 18 A Attachment "A" q a e 0 to the following addresses: PSA 05/01 Exhibit "B" City a! Fart Calins - NaAlWdo Nelghbothoads Plan Project Scbadale 20D3.2004 L"lod 4.401 li moo wv©o©E^1�.7©©r��—.■v Ira MENEM ------------ PSA 05/01 20 Exhibit "C" 06 _� a s u - b a o 0 a c O 0 v V J ~ Task 1: Pro'ect Start-up $3,280 $400 $400 $0 $143 $4,223 Task 2: Assessment/Analysis $6,880 $1,500 $0 $2,000 $311 $10,691 Task 3: Issues $5,280 $0 $0 $500 $173 $5,953 Task 4: Plan Goals $3,040 $0 $0 $0 $106 $3,146 Task 5: Framework Plan $26,000 $0 $0 $0 $780 $26,780 Task 6: Transportation Analysis/Plan $0 $13 400 $0 $0 $469 $13,869 Taslk 7: Policy Direction $6 400 $0 $0 $3 000 $329 $9 729 Task 8: Implementation Plan $7 200 $1,100 $0 $2 000 $361 $10 661 Task 9: Plan Document/Adoption $13 020 $0 $0 $0 $651 $13 671 Task 10: Public Process/translation $21 650 $4,400 $19,026 $600 $1,598 $47:268 $92,750 $20,800 $19,420 $8,100 $4,928 $145,998 (Note: All meetings and public events are billed as part of Task 10). PSA 05/01 21 Professional: City: With Copy to: Ben Herman Pete Wray James B. O'Neill II, CPPO Clarion & Associates Advance Planning Director of Purchasing and 1700 Broadway #400 City of Fort Collins Risk Management Denver, CO 80290 0401 P. O. Box 580 City of Fort Collins Fort Collins, CO 80522 P. O. Box 580 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of $500,000. 6. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of One Hundred Forty Five Thousand Nine Hundred Ninety -Eight Dollars ($145,998). The parties acknowledge that the sub -contractors: LSA Associates, Catalyst Consulting, and McCormick and Associates are not parties to this agreement. However, the rates listed for services to be provided by these PSA 05/01 3 subcontractors shall be the rate paid by the City to the Professional for these services. If the amount charged by these subcontractors exceed the rates listed in Exhibit "C" the excess amount shall not be paid or owed by the City. The limitation on increases in prices set forth in section 4 herein shall apply to all rates listed in Exhibit "C" including subcontractor rates. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non -fading process to prove for long storage and high quality reproduction. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of PSA 05/01 4 an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period often (10) days within which to cure said default. In the event the default remains uncorrected, the parry declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting parry, the defaulting party shall be liable to the non -defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because of the default. 15. Bindino Effect. This writing, together with the exhibits hereto, constitutes the entire PSA 05/01 5 agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. THE CITY OF FORT COLLINS, C/OLORADO By: �' { � d� 1� John V. Fischbach g* Manager am B. O'Neill ll, CPPO, FNIGP chasing & Risk Management DATE: 10/ 1 q I a A EST: City Clork APPR A TO FORM: Assistant ity Attorney Clarion Asso . es, LLC By: '- Title: V' �� f5�✓t' CORPORATE PRESIDENT OR VICE PRESIDENT Date: J G 03 ATTEST: (Corpora eal) C orate Secretary PSA 05/01 Exhibit "A" Northside Neighborhoods Plan Scope of Services (Note: All meetings and public events are listed under the individual task numbers to indicate where in the process they will take place (e.g., Task 1 lists Neighborhood Focused Outreach). They are also noted under Task 10. For budgeting and invoicing purposes all public meetings, events, and outreach will be included within "Task 10: Public Process.") Phase I: Project Initiation/Data Gathering Task 1: Proiect Start-UD Purpose: The consultant team will coordinate project initiation, data gathering, establishment of a public outreach program, and development of a comprehensive work program, budget and project schedule. City staff will preliminarily define the membership of Technical Advisory Committee and assist in gathering information and providing GIS data and mapping products. Consultants will produce map products in Core] Draw and/or ArcView format. The study area for this project is generally bounded by: Conifer Street (north); North Lemay Avenue (east); East Lincoln Avenue (south); and 15`, Linden and Redwood Streets (west) (see Attachment A). City staff will also initiate a project web page. Subtasks: 1.1 Work Program. Finalize the detailed work program pertaining to the consultant team and staff tasks, budget, and the project schedule. 1.2 Project Format and Communication Protocol. Establish project directory and reporting requirements for meetings and general project expectations. The consultant team will use email as a primary form to communicate among team members and staff. Facsimile, conference calls and other communication technology will be used to assure the most efficient planning process. The consultant team and City staff will also establish document and mapping formats at this time. 1.3 Technical Advisory Committee (TAC). Staff will define a Technical Advisory Committee JAC), to be comprised of planning staff, other department staff, and other agency representatives as appropriate. Consultant will assist staff with recommendations about TAC representation. 1.4 Neighborhood Focus Group Discussions and Interviews. Consultants will work with staff to conduct initial neighborhood/stakeholder focus group meetings and discussions. At the end of this stage, the planning team will determine if a Citizen Advisory Committee is appropriate and if so, design the committee composition and process. The consultants will conduct interviews with key neighborhood representatives, property owners, tenants, and business owners, and provide Spanish translation as necessary. PSA 05/01 1.5 Public Participation Process. The staff and consultant team will outline a comprehensive public participation process (including preliminary suggestions about the timing, purpose, need for and make-up of a Citizen Advisory Committee. If a Committee is not deemed appropriate, an alternative process will be suggested, such as meeting with small groups at key decision points). In general, the consultant team will assist staff in attending focus group discussions and interviews in the neighborhoods, facilitating Citizen Advisory Committee meetings (if applicable), presenting to boards and commissions, preparing for and facilitating public workshops and other neighborhood meetings. Consultants will prepare meeting notices, presentation materials, PowerPoint presentations, and other handout information (translated into Spanish when appropriate). 1.6 "Map It" Informational Packets. Consultants will prepare and distribute door hanging informational packets about the project announcing the first neighborhood event. The map it packet will ask residents what they like and would like to improve about the neighborhood and will ask residents to bring their filled -out survey to an open house. 1.7 Neighborhood Gathering/"Kick off" Event (#1). Consultants will assist staff with coordinating neighborhood project "kick off" events (e.g., Romero House opening or an event with Mayor Martinez). Consultant will inform stakeholders about the project and begin to obtain feedback on issues at these events. Duration: 8-10 weeks -...................... _-.-.-.. Deliverables: Detailed work program, budget, and project schedule (1 digital file and 1 hard copy). Notes from neighborhood focus group meetings and interviews (1 digital file — to be updated on a on -going basis and submitted periodically). Recommendations for Citizen Advisory Committee (1 digital file). ------- ------ - Task 2: Assessment and Analysis Purpose: The City staff team will assist in gathering base information including an inventory of current conditions in the corridor using existing information. The City will provide direction to the consultants on formatting layout and design of the base inventory mapping. The consultant team will conduct the analysis of City -provided data and prepare opportunity/constraints maps. Subtasks: 2.1 The consultant will prepare a base map for the study area using digital imagery and GIS data provided by the City in keeping with the formats specified by the City. The Consultants will map the following GIS information: PSA 05/01 Aerial Photo; • Existing land use; ■ City Plan/Structure Plan designations; • Zoning; • Buildings; W • Storm drainage; • City Limits; ■ Existing and proposed Transportation; • Master Street Plan; • Major arterial streets; • Local streets; • Bike trails; • Rail; • Parcels; • Proposed and existing subdivisions; • Natural Areas and habitat quality; • Poudre River 100 /500 yr floodplain; • Dry Creek 100/500 yr floodplain; • Contours; • Existing and proposed public facilities; • Existing and proposed utilities. 2.2 Background Information. The staff consultant team will obtain additional necessary background information: reports and base maps, ROW, topography, natural features and structures. 2.3 Initial Map Review. Review existing GIS data. Acquisition of available GIS data will be managed by City staff. The consultants will do some limited field verification, but will otherwise assume that the City's GIS information is correct. 2.4 Land Use Analysis. Review, inventory, and evaluate existing land use information, relations to existing public master plans or private development plans, and context of adjoining areas. 2.5 Analysis of Utilities and Services. Interview service providers to document their capacity to serve existing and future development as well as to understand future plans and potential improvement costs (i.e., water, sewer, other utilities). Review, inventory, and evaluate existing municipal and public services (i.e., including fire, police, parks and recreation, library, and schools) to determine existing service levels and the capacity for adding service areas into their location. Consultant will review available utility mapping, including water, sanitary sewer, storm drainage facilities, natural gas, electricity, and telecommunications. 2.6 Transportation Analysis. Inventory the existing roadway network and identify approximate roadway widths, functional classification, transit routes, trails and sidewalks, and traffic control, as well as infrastructure deficiencies. This study should include an inventory of areas not meeting City standards. Inventory the condition of the roadways through interviews with City staff and through windshield surveys. 2.7 Historic Resources Analysis. Identify the location of existing and potential historic resources within the neighborhoods using City Survey information. PSA 05/01