HomeMy WebLinkAboutCORRESPONDENCE - RFP - P911 CITY PARK NINE GOLF COURSE GOLF PROFESSIONALEXHIBIT D
City of Tort Collins
Cultural, Library, and Recreational Services
GolfDivision
Policy Contractor Personnel Conduct and Demeanor, and BaclWound Screening for Positions
Of Trust
Under the terms and conditions of each respective Contractor's Agreenmemt with the City, all Golf
Professionals and Restaurant/sawk Bar Concessionaires shall control the conduct and demeanor of
thou employees, volunteers, and adw representatives or agents of the ConUUdOr that will be
waddog on behalf of the, Contractor in providing services to the City. The Contractor agrees to
provide to the City at all times a cxntent list of employees, volrmteers, and other repreives or
agents of Contractor that will be working on behalf ofthe Contractor inproviding setviowlo the City
under their Agreement, and that all such ormployem vohmftms, and odmar mprosaefthm or agents
of Contractor agree to adhere to the'Behavior/Standards ofPersonal Conduct and Performance."
Contractors and the City also hereby acknowledgo and agree that certain services providod by the
Contractor will squire that specified employees, volunteers, and other rives or agents of
die Contractor act in 'positions of trust" which can include the handfmg of and/or accounting for
funds of the City and/or of City property, or direct contact midi youth and membm of the general
public. Accordingly, each Contractor agrees ibat all specified employees, volunteers, or other
represmrtadves or agents of Contractor in posu6oru of trust stall be scxearrediurvestigated at die
expense of the Contactor using the City's contracted background scxeeaoimmg�urvestigation pmcedure _
as dascabed m cant respective Conhndor's Agreemo eruct 8�at the results of sash background
sorepmingJmvestigation shall be provided to dine GSty prior to any snort persons participation in rho
provision of services, as daskxibed in each respective Contractor's Agteexnent Each Contactor shall
require thki c�mptetion and execadon of die DisclosareJVVaivar firm for all specfed employees,
voluntees, and odxx"representatives or agents of Contractor. 711e propose of this fomr is to provide
die necessary inforaantion about an applicant and permission to review confidential information for a
complete and thorough background screening/investigation. The Contractor shall provide to all said
owployms, volunteers, and odrar representatives or agents a Summary of Rights mrdar the Fair
tlt &Reporting Act.
,he background screening/im>estigadon shall include, but is not necessarily limited to, checking
arrests and/or conviction records, driving records, credit history, education, previous employment
and volunteer work and other records as may be appropriate, and rofarences, including rovrew of any
records of information availablo to the (Sty as a result of past eanployment or contractual
salafiowbips the employee, volunteer, or other ralmmntative or agent has had with the Contactor or
the City.
11re City will provide assistance in completing the badkground screceing/mvestigation, including
providing the completed disclosure form to an outside voider for a confidential records cheek.
Contactor acknowledges that by providing such assistance the City assumes no rmpouslbi q for the
timeliness, accuracy or completeness of the background screeain mvestigadon, or for the direct or
Wired consequences resulting from the sumo, and the Contractor shall hold the City harmless for
any injury or loss resulting therefi»m.
page 1 of 2
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SPOOMW aWbyM;, VOlaateers, wd other representatives or agents of Coatradors idmtirwd at g&
time to be iu positions of hust shall include, but are not neoessu* libaited to, all fop assistants, area
or sectormaw8vM 1=n Pam&, Pmomd fhat day bundle and/or acxwimt.for Oty funds:
and thompoddowiffid ow wnrkindividw*wi& youth ormembers ofihe genOWpublic.
COntradarPnmw for OMaiuWg Background Scrcenlnp/IuvesliBaGoeInfenm um
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I Whm the employee, volunteer, Other replesmtatin or agem (apphcarrt) ha completed and
srgwd flee four, hie Cw*acwr shall initial and date the bu tom of the ban, giving flro bottom
oopy of flee form to the i pWD ant' The Contractor shall also give to the applicant at this time a
summary ofbis/1eerunder6iefodetalBair(kedRRepoetiogA+t. TLeFair(k�aTrtRg
Ad also'itnposos requhmeoft and prowdom rolatod to any adverse decisions based upon a M
information
3. The Cordraabor keeps one copy of fire form and forwards tha ouginal signed copy omo fam to
gee Golf Division Administrative oflim In order to eapodite fire proaeing time, tho ConhaoW
may also FAX a copy Or bring the otigioal copy Offlre foam to fire Golf DivWm AdmWwkvtive
Aide. Oncethe Adminisrativo Aide cotmgw form information intot$e compub r it tdaos&w
to four days for the CiVs. contracted background =eminenffovtig 6m fine to perfume their
service.
4. Beoatue of the large number of applicants being screened using wm sia filar prooess, there shall
be no noffimtion to tho Contractor udew an applicant receives a nega&o mpoit within four
days of $e time drat the Administrative Aide enters file information into fie computer.
Therefore, rho aPPBDm t may begin a=Wm mt for the Comactor after four days unless the
Contractor is nolMW oihmvm However, bo awm that it is possible that wo could receivo a
negative report after four days, and wewID have to address fire situation attGattime.
JPB 03.22.01
page 2 of 2
EXHIBIT E
DISCLOSURE TO PROSPECTIVE EMPLOYEES, VOLUNTEERS, OR
OTHER REPRESENTATIVES OR AGENTS OF CONTRACTORS REGARDING
PROCUREMENT OF A CONSUMER REPORT
(including a criminal history report)
In connection with your status as a prospective employee, volunteer, or other representative or
agent of the Contractor, Contractor and the City of Fort Collins may procure a consumer
report/criminal history on you as part of the process of considering your candidacy for said
status. The investigation conducted in conjunction with the report may include an investigation
of your personal employment/volunteer history, education, financial, and credit records, public
records concerning your driving record, civil and criminal court records, county, state, and
Federal tax liens, notices of default and bankruptcies, and other records as may be appropriate.
In the event that information from the report is utilized in whole or in part in making an adverse
decision with regard to your potential employment/volunteer/representativetagent status, before
making the adverse decision, the City and the Contractor will attempt to provide you and the
Contractor with a copy of the consumer report/criminal history and a description in writing of
your rights under the Federal Fair Credit Reporting Act. The Fair Credit Reporting Act gives
you specific rights in dealing with consumer reporting agencies. A copy of A SUMMARY OF
YOUR RIGHTS UNDER THE FAIR CREDIT REPORTING ACT is attached to this document.
By your signature below, you hereby authorize us to obtain a consumer report and/or an
investigative report about you in order to consider your status as a prospective employee,
volunteer, or other representative or agent for the Contractor.
Applicant's Name:,
(Please Print) First Middle Last
Signature: Date of Birth:
Applicant's Address:
City/State/Zip:
Driver's License #: Social Security #:
Signature of Parent or Guardian (if applicant is under the age of 18):
Other Names Used in the Last Seven (7) Years:
Previous Out -of -State Address(es) in the Past Seven (7) Years:
to
2.
Address City County State
Address City County State Zip
Please list any additional addresses on the back of this page.
Contractor's Initials: Date: City Staff Initials: Date:
EXHIBIT F
(page I of2)
A Summary of Your Rights
Under the Fair Credit Reporting Act
The federal Fair Credit Reporting Act (FCRA) is designed to promote accuracy, fairness, and privacy of information in
the files of every "consumer reporting agency" (CRA). Most CRAB are credit bureaus that gather and sell information
about you — such as if you pay your bills on time or have filed bankruptcy — to creditors, employers, landlords, and
other businesses. You can find the complete text of the FCRA, 15 U.S.C. §§1681-1681u. The FCRA gives you specific
rights, as outlined below. You may have additional rights under state law. You may contact a state or local consumer
protection agency or a state attorney general to learn those rights.
You must be told if information in your file has been used against you. Anyone who uses information
from a CRA to take action against you — such as denying an application for credit, insurance, or employment
-- must tell you, and give you the name, address, and phone number of the CRA that provided the consumer
report.
You can find out what is in your file. At your request, a CRA must give you the information in your file,
and a list of everyone who has requested it recently. There is no charge for the report if a person has taken
action against you because of information supplied by the CRA, if you request the report within 60 days of
receiving notice of the action. You also are entitled to one free report every twelve months upon request if
you certify that (1) you are unemployed and plan to seek employment within 60 days, (2) you are on welfare,
or (3) your report is inaccurate due to fraud. Otherwise, a CRA may charge you up to eight dollars.
You can dispute inaccurate information with the CRA. If you tell a CRA that your file contains inaccurate
information, the CRA must investigate the items (usually within 30 days) by presenting to its information
source all relevant evidence you submit, unless your dispute is frivolous. The source must review your
evidence and report its findings to the CRA. (The source also must advise national CRAB — to which it has
provided the data — of any error.) The CRA must give you a written report of the investigation, and a copy of
your report if the investigation results in any change. If the CRA's investigation does not resolve the dispute,
you may add a brief statement to your file. The CRA must normally include a summary of your statement in
future reports. if an item is deleted or a dispute statement is filed, you may ask that anyone who has recently
received your report be notified of the change.
Inaccurate information must be corrected or deleted. A CRA must remove or correct inaccurate or
unverified information from its files, usually within 30 days after you dispute it. However, the CRA is not
required to remove accurate data from your file unless it is outdated (as described below) or cannot be
verified. if your dispute results in any change to your report, the CRA cannot reinsert into your file a disputed
item unless the information source verifies its accuracy and completeness. In addition, the CRA must give
you a written notice telling you it has reinserted the item. The notice must include the name, address and
phone number of the information source.
• You can dispute inaccurate items with the source of the information. If you tell anyone — such as a
creditor who reports to a CRA — that you dispute an item, they may not then report the information to a CRA
without including a notice of your dispute. In addition, once you've notified the source of the error in writing,
it may not continue to report the information if it is, in fact, an error.
• Outdated information may not be reported. in most cases, a CRA may not report negative information that
is more than seven years old: ten years for bankruptcies,
• Access to your file is limited. A CRA may provide information about you only to people with a need
recognized by the FORA —usually to consider an an with a creditor. insurer. employer, landlord or
EXHIBIT F
(page 2 of2)
other business.
• Your consent is required for reports that are provided to employers, or reports that contain medical
information. A CRA may not give out information about you to your employer, or prospective employer,
without your written consent. A CRA may not report medical information about you to creditors, insurers, or
employers without your permission.
• You may choose to exclude your name from CRA lists for unsolicited credit and insurance offers,
Creditors and insurers may use file information as the basis for sending you unsolicited offers of credit or
insurance. Such offers must include a toll -free phone number for you to call if you want your name and
address removed from future lists. If you call, you must be kept off the lists for two years. If you request,
complete, and return the CRA form provided for this purpose, you must be taken off the lists indefinitely.
• You may seek damages from violators. If a CRA, a user or (in some cases) a provider of CRA data, violates
the FCRA, you may sue them in state or federal court.
The FCRA gives several different federal agencies authority to enforce the FCRA:
FOR QUESTIONS OR CONCERNS REGARDING PLEASE CONTACT
CRAs, creditors and others not listed below Federal Trade Commission
Consumer Response Center- FCRA
Washington, DC 20580.202-326-3761
National banks, federal branches/agencies of foreign Office of the Comptroller of the Currency
banks (word "National" or initials "Y A " appear in or Compliance Management, Mail Stop 6-6
after bank's name) Washington, DC 20219.800-613-6743
Federal Reserve System member banks (except national Federal Reserve Board
banks, and federal branchestagencies of foreign banks) Division of Consumer & Community Affairs
Washington, DC 20551 •202-452-3693
Savings associations and federally chartered savings Office of Thrift Supervision
banks (word "Federal" or initials "F.S.B." appear in Consumer Programs
federal institution's name) Washington D.C. 20552' 800- 842-6929
Federal credit unions (words "Federal Credit Union" National Credit Union Administration
appear in institution's name) 1775 Duke Street
Alexandria, VA 22314' 703-518-6360
State -chartered banks that are not members of the Federal Deposit Insurance Corporation
Federal Reserve System Division of Compliance & Consumer Affairs
Washington, DC 20429. 800-934-FDIC
Air, surface, or rail common carriers regulated by Department of Transportation
former Civil Aeronautics Board or Interstate Commerce Office of Financial Management
Commission Washington, DC 20590 . 202-366-1306
Activities subject to the Packers and Stockyards Act, Department of Agriculture
1921 Office of Deputy Administrator-GIPSA
Washington, DC 20250 •202-720-1051