HomeMy WebLinkAboutTHE SANDTRAP INC DBA MACKENZIES PUB AND GRILL - CONTRACT - RFP - P649 SOUTHRIDGE CONCESSIONAIRE (3)Admini Aive Services
Purchasing Division
City of Fort Collins
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1
November 23, 1998
Mackenzies Pub & Grill
The Sandtrap, Inc.
1-750 S. Lernay
Ft. Collins, CO 80525
Re: Proposal P-649 Concessionair: Southridge Golf Course Restaurant/Snack Bar
The City of Fort Collins has elected to renew the purchase of Proposal P-649 Concessionair:
Southridge Golf Course Restaurant/Snack Bar for the City of Fort Collins with your firm. The
terms and conditions of this renewal will be the same as stated in the original bid documents.
If the renewal is acceptable to your firm, please sign this letter in the space provided and return
it along with a current copy of your insurance to the City of Fort Collins, Purchasing Division,
256 W. Mountain, Fort Collins, CO 80521, before December 10, 1998.
If this renewal is not acceptable with your firm, please send us a written notice stating that you
do not wish to renew the bid. If you have any questions regarding this renewal, please contact
Jim Hume, CPPB, Buyer, at 970-221-6776.
Sincerely,
Ja s B. O'Neill II, CPPO,
Director of Purchasing and Risk Management
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Signature Date
(Please indicate your desire to renew Proposal 649 by signing this letter and returning it with a
current copy of insurance forms to Purchasing Division on or before December 10, 1998.)
256 W Mountain Avenue • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 22_
Annual Payln a SchWub Statement To The City
The existing concessionaire at the SouthRidge Golf Course Restaurant/Snack Bar has paid to
the City ten (1 0) percent of their gross sales from April through October and five percent the
balance of the year in either cash and/or in -kind contributions; or a minimum guarantee
whichever was greater in 1994 to 1997.
Therefore, in consideration of the aforementioned...
You may desire to pay to the City of Fort Collins an annual fee payment in either a flat -rate
amount, or on a percentage basis, and/or make an in -kind contribution of a specific dollar
value. If so, how much money/percentage/value will you (concessionaire) pay in each year
listed to the City of Fort Collins to be the concessionaire at SouthRidge Golf Course?
1998--
$
or % or
$20,200 value
1999--
$
or % or
$20,700 value
2000--
$
or %or
$21,200 value
2001--
$
or % or
$21,700 value
(If you need to explain any of the above, you may attach such a written explanation)
Weighted Value of 4.0
In 1997 The Sandtrap Inc. will pay approximately $16,000 rent to The City of Fort Collins.
Additionally, as the concessionaire we received $7,700 in janitorial compensation from the
city for a rent net of $8,300. The janitorial contract calls for complete services of Southridge
Golf Course common area, the indoor restrooms, and the Bunker House restrooms. Our value
contributions above break down as follows:
Mackenzie's Pub & Grill is a full service restaurant and requires up to 15 employees per day
to operate successfully. Over the past five years we have personally contributed over $15,000
in tenant finish improvements, $20,000 invested in the bunker house, and countless personal
hours to improve the facility. In 1998 Mackenzie's Pub & Grill will purchase a walk in
cooler as an in kind contribution. The estimated cost of this project is $14,000. We will
continue to make these types of contributions in addition to the payment schedule above. We
believe this payment schedule creates a win -win situation for both the City of Fort Collins and
Mackenzie's Pub & Grill.