HomeMy WebLinkAboutBID - 5355 PLUMBER INSIDE WATER METER ANNUAL BIDCITY OF FORT COLLINS
BID PROPOSAL
BID #5355
BID OPENING: JANUARY 25, 1999, 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLL]NS' REQUIREMENTS
FOR PLUMBER, INSIDE WATER METER - Annual Bid PER THE BID INVITATION
AND ANY REFERENCED SPECIFI CATIONS:
The City of Fort Collins is requesting bids for a contractor to provide a plumber to install
copperhorns and water meters in homes and businesses as part of the City's Mandatory
Metering Program.
Contractor must enter into the attached services agreement (SAMPLE) and provide the
required insurance. This agreement is effective for one year from the date on the
service agreement. At the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods. Pricing
changes shall be negotiated by and agreed to by both parties and may not exceed the
Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office.
Written notice of renewal shall be provided to the Service Provider and mailed no later
than ninety (90) days prior to contract end.
For Technical questions, please call Lee McMahon, Metering Contract Administrator at
(970) 221-6759.
For Purchasing/contract questions, please call John Stephen, CPPB, Buyer at (970)
221-6775.
Bid Schedule
Contractor will provide qualified Journey Level Plumber per scope of work for:
Hourly rate $ 34 • oo /hr Overtime Hourly rate $ `i U . U 0 /hr
FIRM
SIGN/
lnf- .
PRINTED NAME W'i `jGIrCj Wr; c1l,
PHONE/FAX # y 5sy - Cn y / y gy_ o—ic, k
3
EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement"
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except
after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in
work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by Colorado
law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the
life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for damage claims of personal injury, including accidental
death, as well as for claims for property damage, which may arise directly or indirectly
from the performance of work under this Agreement. Coverage for property damage
shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
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EXHIBIT C
YEAR 2000 COMPLIANCE CERTIFICATION AND INDEMNITY
Section 1. Contractor hereby certifies that all information resources or systems to
be provided or used in connection with the performance of this Agreement are "Year
2000 Compliant', except as otherwise expressly described in Section 2, below. "Year
2000 Compliant' shall mean that information resources meet the following criteria:
a. Data structures (e.g., databases, data files) provide 4-digit date century
recognition. For example, "1996" provides date century recognition; "96" does not.
b. Stored data contains date century recognition, including (but not limited
to) data stored in databases and hardware/device internal system dates.
C. Calculations and programs logic accommodate both same century and
multi -century formulas and date values. Calculations and logic include (but are not
limited to) sort algorithms, calendar generation, event recognition, and all processing
actions that use or produce date values.
d. Interfaces (to and from other systems or organizations) prevent non-
compliant dates and data from entering any state system.
e. User interfaces (i.e., screens; reports; etc.) accurately show 4 digit years.
f. Year 2000 is correctly treated as a leap year within all calculation and
calendar logic.
Section 2. Contractor has identified the following information resources or systems
that will be provided or used in connection with the performance of this Agreement that
are not, or will not by December 1, 1998, be Year 2000 Compliant:
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Section 3.
a. Contractor hereby certifies that the instances of information resources or
systems not Year 2000 Compliant identified in Section 2, above, will be Year 2000
Compliant no later than December 1, 1998, and that Contractor shall notify the City of
the status of Year 2000 Compliance for such resources or systems upon the earlier of
the date Year 2000 Compliance is achieved or on June 30, 1999.
b. Contractor hereby certifies that the instances of information resources or
systems identified in Section 2, above, as not Year 2000 Compliant, and for which Year
2000 Compliance is or will not be achieved by December 1, 1998, are not related to and
do not impair the performance by Contractor of the terms of this Agreement, and do not
produce new non -compliant information resources or systems.
Section 4. Contractor agrees to notify the City immediately of any information
resources or systems that are not Year 2000 Compliant upon encountering the same in
connection with the performance of the Agreement, including without limitation any
information resources or systems in use by Contractor in the performance of the
Agreement or information resources or systems of the City regarding which Contractor
obtains information in the course of its performance of the Agreement.
Section 5. Contractor agrees to permit examination, by the City or agents thereof, of
any and all information resources and systems in use in connection with this Agreement,
and related Year 2000 Compliance implementation plans, in order to evaluate Year 2000
Compliance and potential implications of the same for the City and for performance of
the Agreement.
Section 6. The Contractor shall indemnify and hold harmless the City, and its
officers, agents and employees, from and against all claims, damages, losses, and
expenses, including attorneys fees, arising out of or resulting from the Contractor's
failure to disclose instances of information resources or systems that are not Year 2000
Compliant, or failure to comply with the terms of this Exhibit C.
15
EXHIBIT C
YEAR 2000 COMPLIANCE CERTIFICATION AND INDEMNITY
Section 1. Contractor hereby certifies that all information resources or systems to
be provided or used in connection with the performance of this Agreement are "Year
2000 Compliant', except as otherwise expressly described in Section 2, below. "Year
2000 Compliant' shall mean that information resources meet the following criteria:
a. Data structures (e.g., databases, data files) provide 4-digit date century
recognition. For example, "1996" provides date century recognition; "96" does not.
b. Stored data contains date century recognition, including (but not limited
to) data stored in databases and hardware/device internal system dates.
C. Calculations and programs logic accommodate both same century and
multi -century formulas and date values. Calculations and logic include (but are not
limited to) sort algorithms, calendar generation, event recognition, and all processing
actions that use or produce date values.
d. Interfaces (to and from other systems or organizations) prevent non-
compliant dates and data from entering any state system.
e. User interfaces (i.e., screens; reports; etc.) accurately show 4 digit years.
f. Year 2000 is correctly treated as a leap year within all calculation and
calendar logic.
Section 2. Contractor has identified the following information resources or systems
that will be provided or used in connection with the performance of this Agreement that
are not, or will not by December 1, 1998, be Year 2000 Compliant:
14
Section 3.
a. Contractor hereby certifies that the instances of information resources or
systems not Year 2000 Compliant identified in Section 2, above, will be Year 2000
Compliant no later than December 1, 1998, and that Contractor shall notify the City of
the status of Year 2000 Compliance for such resources or systems upon the earlier of
the date Year 2000 Compliance is achieved or on June 30, 1999.
b. Contractor hereby certifies that the instances of information resources or
systems identified in Section 2, above, as not Year 2000 Compliant, and for which Year
2000 Compliance is or will not be achieved by December 1, 1998, are not related to and
do not impair the performance by Contractor of the terms of this Agreement, and do not
produce new non -compliant information resources or systems.
Section 4. Contractor agrees to notify the City immediately of any information
resources or systems that are not Year 2000 Compliant upon encountering the same in
connection with the performance of the Agreement, including without limitation any
information resources or systems in use by Contractor in the performance of the
Agreement or information resources or systems of the City regarding which Contractor
obtains information in the course of its performance of the Agreement.
Section 5. Contractor agrees to permit examination, by the City or agents thereof, of
any and all information resources and systems in use in connection with this Agreement,
and related Year 2000 Compliance implementation plans, in order to evaluate Year 2000
Compliance and potential implications of the same for the City and for performance of
the Agreement.
Section 6. The Contractor shall indemnify and hold harmless the City, and its
officers, agents and employees, from and against all claims, damages, losses, and
expenses, including attorneys fees, arising out of or resulting from the Contractor's
failure to disclose instances of information resources or systems that are not Year 2000
Compliant, or failure to comply with the terms of this Exhibit C.
15
CITY OF FORT COLLINS
BID PROPOSAL
BID #5355
BID OPENING: JANUARY 25 1999 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS
FOR PLUMBER, INSIDE WATER METER - Annual Bid PER THE BID INVITATION
AND ANY REFERENCED SPECIFI CATIONS:
The City of Fort Collins is requesting bids for a contractor to provide a plumber to install
copperhorns and water meters in homes and businesses as part of the City's Mandatory
Metering Program.
Contractor must enter into the attached services agreement (SAMPLE) and provide the
required insurance. This agreement is effective for one year from the date on the
service agreement. At the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods. Pricing
changes shall be negotiated by and agreed to by both parties and may not exceed the
Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office.
Written notice of renewal shall be provided to the Service Provider and mailed no later
than ninety (90) days prior to contract end.
For Technical questions, please call Lee McMahon, Metering Contract Administrator at
(970) 221-6759.
For Purchasing/contract questions, please call John Stephen, CPPB, Buyer at (970)
221-6775.
Bid Schedule
Contractor will provide qualified Journey Level Plumber per scope of work for:
m..
Hourly rate $ S — /hr Overtime Hourly rate $ [o • SO /hr
FIRM
SIGN)
PRIN
ADDRESS
2 206 -5i ( vL`•'c e14-1rs A01e
PHONE/FAX # 17n 2ZS — 2 zB Z ��/�r^'E %%U - 2Z T - 0 2 Z Z (/'!;X/
3
Admini" ative Services
Purchasing Division
CITY OF FORT COLLINS
City of Fort Collins INVITATION TO BID
BID #5355
PLUMBER, INSIDE WATER METER
BID OPENING: JANUARY 25, 1999, 3:OOP.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of
Purchasing and Risk Management, PO Box 580, 256 West Mountain Avenue, Fort
Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract
documents.
Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock),
January 25, 1999.
A copy of the Bid may be obtained as follows:
1. Call the Purchasing Fax -line, 970-416-2033 and follow the verbal
instruction to request document #25355. (The Bid # must be preceded by
a 2)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.ci.fort-collins.co.us\CITY—HALL\PURCHASING then via the
Current Bids pushbutton.
3. Come by Purchasing at 256 W. Mountain Ave., Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with
the legal capacity to bind the company to the agreement. Bids may be withdrawn up to
the date and hour set for closing. Once bids have been accepted by the City and closing
has occurred, failure to enter into contract or honor the purchase order will be cause for
removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve
months from the date of the opening. The City may also pursue any remedies available
at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after
bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed
modification must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should
be clearly identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm
or corporation in default on any obligation to the City.
256 W Mountain Avenue • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for
the subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or
on a total bid basis, whichever is most beneficial to the City. The City reserves the right
to accept or reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or their dependent or person
residing in and sharing the expenses of their household, shall have a financial interest in
the sale to the City of any real or personal property, equipment, material, supplies or
services. This rule also applies to subcontracts with the City. This shall not apply to
members of any authority, board, committee or commission of the city, other than the
members of the City Council. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is
seeking to do business with the City of Fort Collins is prohibited. Any vendor knowing of
this type of activity is encouraged to report in confidence to the Director of Purchasing
and Risk Management, Director of Finance, City Attorney or City Manager so the matter
can be dealt with.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid.
All freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid
figures and not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's
compliance with the City's purchasing restrictions. A copy of the resolutions are
available for review in the Purchasing Office or the City Clerk's Office.
Cement restrictions: City of Fort Collins Resolution 91-121 requires that suppliers and
producers of cement or products containing cement to certify that the cement was not
made in cement kilns that burn hazardous waste as a fuel.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected
and reported to authorities as such. Your authorized signature of this bid assures that
such bid is genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped will be mailed to you. Bid envelope and a bid tally results will be posted in
o ffice 7 days after the bid opening.
6cts or B. O'Neill ll, CPPO
of Purchasing and Risk Management
K
CITY OF FORT COLLINS
BID PROPOSAL
BID #5355
BID OPENING: JANUARY 25, 1999 3:00 p.m (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS
FOR PLUMBER, INSIDE WATER METER - Annual Bid PER THE BID INVITATION
AND ANY REFERENCED SPECIFI CATIONS:
The City of Fort Collins is requesting bids for a contractor to provide a plumber to install
copperhorns and water meters in homes and businesses as part of the City's Mandatory
Metering Program.
Contractor must enter into the attached services agreement (SAMPLE) and provide the
required insurance. This agreement is effective for one year from the date on the
service agreement. At the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods. Pricing
changes shall be negotiated by and agreed to by both parties and may not exceed the
Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office.
Written notice of renewal shall be provided to the Service Provider and mailed no later
than ninety (90) days prior to contract end.
For Technical questions, please call Lee McMahon, Metering Contract Administrator at
(970) 221-6759.
For Purchasing/contract questions, please call John Stephen, CPPB, Buyer at (970)
221-6775.
Bid Schedule
Contractor will provide qualified Journey Level Plumber per scope of work for:
Hourly rate $ /hr Overtime Hourly rate $ /hr
FIRM NAM
SIGNATU
PRINTED
ADDRESS
PHONE/FAX #
3
SCOPE OF WORK AND CONTRACT REQUIREMENTS:
The Contractor shall provide the City of Fort Collins with the services of a qualified
Journey Level Plumber to install copperhorns and water meters in homes and
businesses as part of the City's Mandatory Metering Program. The plumber may also
participate in projects related to the installation and maintenance of water meters as
directed by the City Representative.
The Plumber shall be available for a typical workday of 8 hours per day, Monday through
Friday, excluding City holidays. In addition, the plumber will be required to work late
appointments one evening per week, every other week, from 3:30 P.M. to approximately
6:30 P.M. and one Saturday per month from 7:00 A.M. — 3:30 P.M. The typical workday
will consist of 5 installation appointments per day, lasting approximately 1'/2 hours each.
In the event the Contractor's normally scheduled plumber is unable to fulfill the
scheduled work, the Contractor will be responsible for providing a qualified substitute
Journey Level Plumber.
The City of Fort Collins shall provide all tools and materials. The City shall also provide
a driver and transportation to the job sites. The plumber shall accompany a Water
Systems Operator in a City vehicle.
The Contractor shall guarantee all workmanship for a period of two years from
installation date. The Contractor will provide emergency services related to a faulty
meter installation within one hour of notification by the City, and will hold the City
harmless of any damages to personal property occurring as a result of a faulty
installation with regard to labor / workmanship.
All meter installations will comply with the City of Fort Collins Water Utility Standard
Construction Specifications. It is the responsibility of the contractor to be familiar with
these specifications. All plumbing work done for the City of Fort Collins will meet the
requirements of the Uniform Plumbing Code.
The Contractor shall submit a work order / invoice with a duplicate copy on a daily basis.
Labor for a typical workday will be based on eight hours. Hours worked beyond 8 hours
per day will be billed as overtime. Hours worked beyond 40 hours per week will be billed
as overtime.
The Contractor shall provide a competent Journey Level Plumber(s) to perform the work
The City of Fort Collins Representative will interview the plumber(s) from the successful
bidder's organization to ensure suitability before a Notice to Proceed is issued. The
Contractor must provide evidence that each plumber is properly insured.
If the Contractor's worker appears to be incompetent or acts in a disorderly or improper
manner, such person(s) shall be removed from the work upon request of the City of Fort
Collins' Representative.
The plumber must meet the following standards:
♦ Certified Journey Level Plumber (a copy of the Certificate must be provided to the
Utility)
4
♦ Must be able to communicate effectively with the City's Representative's and
customers, maintaining a positive attitude at all times.
♦ Must be physically prepared to crouch, stoop, kneel and bend for extended periods
of time.
♦ Must be able to lift up to 75 pounds.
♦ Must be able to work independently in cramped areas, such as residential crawl
spaces.
♦ Must maintain safe working conditions at all times and wear any safety equipment
required to complete the tasks in the appropriate manner.
♦ Must maintain a neat, clean and presentable appearance.
♦ Must maintain a clean work site and haul away any debris or excess material
remaining as an end product of the work performed.
5