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Home My WebLink AboutRFP - P673 HP SERVER PURCHASEAdminist 've Services Purchasing Division REQUEST FOR PROPOSAL City of Fort Collins CITY OF FORT COLLINS HP SERVER PROPOSAL NO. P-673 The City of Fort Collins is requesting proposals from firms for the lease of an HP9000, K420 applications server, including scheduled upgrades and HP support. Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 256 West Mountain Avenue, Fort Collins, Colorado 80521. Proposals will be received before 2:30 P.M. (our clock), May 6, 1998 Proposal No. P-673. Questions concerning the scope of the project should be directed to the Project Manager, Paul Batchelder (970) 221-6790. Questions regarding proposals submittal or process should be directed to Jim Hume, CPPB, Buyer (970)221-6776. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Proposers not responding to the services requested in this proposal shall be removed from our automated listing for: If you are a sub -consultant, please send us a letter stating that participation so you are not removed from this list. Sincerely, nn 1 ' gc�sBnOeill II, CPPO tor of Purchasing & Risk Management 256 W Mountain Avenue • PO. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Proposal No. P- 673 HP 9000 Applications Server Section 1.0: Proposal Requirements 1.1 General Description The City of Fort Collins is soliciting proposals for the long-term lease of an HP 9000, K420 applications server for the City's new Finance System software, including scheduled upgrades during the term of the lease and all related HP support. The Finance System will have 100 concurrent users, 250 total users, and the server will be connected to the City's Wide Area Network via Ethernet 10/100. 1.2 Proposal Submittal The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Firms submitting proposals shall submit five (5) copies of the proposal with the following information: a. Company history and experience in leasing systems and providing services as described in the specifications and the scope of work. b. The name of the company representatives responsible for negotiating lease agreements and for coordinating service and support for such system. C. References from five or more organizations, including at least two governmental entities, which have used your company for similar products and services within the last two years. d. A written description of the proposed products and services as required below. e. Pricing, as requested. The proposal must be signed by a duly authorized representative of the firm submitting the proposal. The signature shall include the title of the individual signing the proposal. Section 2.0: Specifications The City of Fort Collins is implementing a new finance system using J. D. Edwards One World software. The initial deployment was on an HP 9000, D250. This unit is adequate for testing and training, but must be replaced with a more powerful server before full implementation can take place. In the interest of keeping the finance system server technically up to date and capable of handling increased system activity over the years, the City intends to enter into a lease covering the equipment, scheduled upgrades, and on -going HP support. General Hardware Specifications: Note any deviations from specifications, with explanation. Qty. Description 1 HP 9000 K420 server with 256MB base memory 1 120MHz PA -RISC 7200 CPU with 2MB cache 3 256 MB high density ECC memory module 4 Additional HP-PB slots 1 12x CD-ROM SCSI-2 drive 1 HP-UX Operating System with unlimited users — Version 11.x 1 Instant Ignition: HP-UX Operating System version pre -loaded 3 10013ase-T LAN Adapter 2 HP-PB FWD SCSI-2 Interface card 1 10013ase-T LAN Adapter License 4 HSC FWD SCSI-2 Interface card 4 HP-HSC additional slots 3 9 GB FWD half -height SCSI-2 HDD 2 Rack mount Disk Array with AutoRAID Technology 24 4GB low profile disk drives for Disk Array 1 Rack/Cabinet for Disk Array 1 HP OpenView GlancePlus Pak 1 HP OpenView OmniBack II 1 HP OpenView OpenSpool 1 ANSI C Developer's Kit 1 HP LaserROM Documentation 1 Set Manuals (General Usage, Advanced Usage, System Administration) Section 3.0: Scope of Work 3.1 Pre -Sale Certain services may be needed prior to completing a lease agreement. Explain what pre -sale services and functions your company can provide, including any costs involved. 3.2 Installation Describe the services and functions your company would provide during the installation of the hardware and software? Include itemized costs in your price proposal. 3.3 Training What types and levels of training does your company provide? How much experience do your trainers have? Include itemized training costs in your price proposal. 3.4 Maintenance and Support Describe your system of hardware and software maintenance, including onsite and telephone support. Include itemized maintenance and support pricing in the price proposal. 3.5 Lease Describe your company's proposed lease package. After the lease is in force, it may be necessary to add or delete equipment from the lease. Explain how this will be done. Periodic upgrades will be needed during the life of the equipment. Describe recommended upgrades and when and how your company proposes to handle them. 3.6 Vendor Profile Describe your working relationship with HP, Oracle, and J. D. Edwards. Is your company an Oracle Business Partner? If your company can provide Oracle database tuning and other Oracle related services, explain these services and provide cost information. Is your company an HP/J. D. Edwards authorized reseller? If your company has performed J. D. Edwards One World installations, provide details on such installations as follows: a. Number and version of One World installations b. Average time required C. Was data conversion assistance provided by your company? Explain the type of training your employees have completed relating to One World. Can your company provide help integrating JDE OneWorld workflow with Novell GroupWise? 3 3.7 Other Services and Information Do you provide data warehousing services? Explain in detail and give any additional costs. Are there any other services that you provide? Explain each service in detail and give any additional costs. Provide information on anything else the City should know about your company. Section 4.0: Pricing In your written response to this proposal provide pricing to cover the following items: 4.1 Backup Hardware: Tape Stacker or Caddy hardware compatible with HP OpenView OmniBack II capable of providing full backup for 250GB of storage. Include documentation and specifications of the system proposed. 4.2 Support and Maintenance: Provide annual pricing for HP 7x24 support with a 2 hour response time and for HP 24 hour telephone support to include at a minimum: phone-in assistance; license to use updates, media and documentation updates; HP SupportLine Access. Provide total price and a listing of each element of support. 4.3 Integrated UPS: Integrated UPS with software and hardware for executing a managed shutdown in the event of a power outage. 4.4 Server Pricing: Outright purchase price of the HP9000, K420, including all system hardware, software, manuals, backup hardware, and integrated UPS. Actual server configuration may change after award. Price for a 5-year lease including all system hardware, software, manuals, backup hardware, and integrated UPS. Support and Maintenance costs associated with a 5-year lease, if not included in lease prices. Residual Value: Residual value of the HP 9000, as a percentage of the outright purchase price. 4.5 Upgrades: Provide a suggested method and pricing for upgrades planned to allow the server to meet the needs of users for a period of 5 years. 4 5.2 Reference Evaluation (Top -ranked firms) The Project Managers will check references using the following criteria. The evaluation rankings will be labeled Satisfactory / Unsatisfactory. 5.3 Qualification and Standard a. Overall Performance - Would you hire this company again? b. Timetable - Were delivery and service schedules met? C. Completeness - Was the company responsive to client needs; did the company anticipate problems? Were problems solved quickly and effectively? d. Pricing - Did the company escalate service and support prices after award? e. Job Knowledge - Did company personnel exhibit the necessary knowledge and skills? Section 6.0: Proposal Acceptance All proposals shall remain subject to initial acceptance 90 days after the day of submittal. Award may be made on the basis of written proposals or up to three of the highest rated respondents may be asked to participate in oral interviews. Interview criteria will be the same as the criteria for written proposals. 6.1 Delivery and Setup: Server must be delivered no later than July 1, 1998 and be properly operating the new Finance System by August 3, 1998. [: