The URL can be used to link to this page

Home My WebLink AboutCORRESPONDENCE - GENERAL CORRESPONDENCE - 1722108/13/2003 15:33 9702216534 FACILITIES PAGE 02 EXHIBIT " A" WORK. ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ALLER-LINGLE ARCHITECTS, P.C. DATED: JOLY 1, 2003 Work Order Number • A1-06-2003 Purcha3e order Numbcr: Project Title: EPIC Existing Ice Replacement Commencement Date: Augusti8,2003 Completion Date: Demnber23,2003 Maximum Fee (time and reimbursable direct costs) : S14,800.00 Project Description: Demolition of the existing concrete floor slabs and associated construction of new sand piping, base structure for new ice, raised player boxes, new header tench on North end and installation of new steel and glass dasher board system, third compressor on mechanical skid, new high -intensity fluorescent lighting and low-e ceiling_ Scope of Services: Provide architectural services for the replacement of the exiting sheet of ice at EPIC per proposal 0337.12 dated August 7, 2003. Service Provider agrees to perrox-111 the services identified above and on the attached forms in accordance with the terms and conditions contained berein And in tho Services Agreement between the parties, In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms) the Services Agreement shall control. SERVICE PROVIDER By: o/ Date! CO., Purchasing ACCEPTANCE USER The aLtac'tAed forma conaiating of three pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed is hereby given - CITY OP COLLINS By: Date - August 13, 2003 Director of Purchasing and Risk Management over $30,000. ug. 8. 2003 9:39AM ALLER LINGLE ARCL ALLER • LINGLE ARCHITECTS P.C. August 7, 2003 Mr. Ron Kechter City of Fort Collins Operation Services P. O. Box 580 Fort Collins, CO 80522-0580 RE: Proposal for Architectural Services EPIC Ice Rink Replacement City of Fort Collins, Colorado Project No. 0337.12 Dear Ron: No.2248 P. 1/3 Aller•Lingle Architects P.C. is pleased to provide you with this Proposal for architectural services for replacement of the original ice rink at the Edora Pool and Ice Center (EPIC). In response to our meeting of August 4, 2003, we propose the following scope of services and associated fees. Project Description Design and construction documents phase services for replacement of the original ice rink at EPIC, including the following components: 1. Demolition of the concrete floor slab beneath the original sheet of ice, exact extent to be determined, along with any associated piping systems not to be reused in the new ice system, 2. Construction of new sand base structure for the new ice sheet, along with associated reinforced concrete stem walls and patching back in the concrete floor slabs, 3. Construction of new raised player boxes. 4. Installation of new steel and glass dasher board system. 5. Construction of new header trench at the north and of the rink, along with extension of the piping stubbed out as part of the recent addition. 6. Installation of additional compressor in chiller room. 7. installation of new high-inten:aity fluorescent lighting. 8. Installation of Low-E ceiling over the existing construction. The design and construction documents will be based upon the systems used in the 2002 EPIC ice rink addition and drawings created by the Neenan Co., dated July 14, 2003 (record set). New ice surface and associated piping, mechanical (if any), plumbing and electrical systems or required upgrades will be provided as design/building by subcontracts to the City of Fort Collins separate from this Proposal. No structural engineering services are anticipated as a part of the scope of work. No Bidding or Construction Administration phase services are included in this Proposal. The City intends to act as the general contractor for construction of the project. 712 WHALERS WAY BLIX. B, SUITE 100 • FORT COLLINS • COLORA00 • 80525 (970) 223.1820 phone (97D) 223-1833 fax • office®aller-lingle.com • www.aller-fingle.com ■ ug• 8. 2003 91 9AM ALLER L MLE 4RCi Proposal for Architectural/Engineering Services No•2248 P, 2/3 Page 2 Scope of Basic Services The Scope of Basic Services shall bo as follows: 1. Record Documents: Field verification, field measurements and documentation of as -built conditions as required to verify the accuracy of the construction documents prepared by the Neenan Co., in order to procsed with the design phase of the project. 2. Design Phase: Develop a preliminary floor plan with notes to graphically describe the scope of work for review and approval by the City of Fort Collins. 3. Construction Documents Phase: Prepare construction drawings with materials and specifications notes for the City of Fort Collins and its subcontractors to construct the project. No technical specifications will be included. Extent of drawings will include: Title Sheet Demolition Floor Plan with notes New Construction Floor Plan with notes and dimensions Reflected Ceiling Plan with cotes Sections and Details as appropriate Construction drawings will be based on the systems and construction details developed by the Neenan Co, as a part of the 2002 EPIC acdition. Work Not Included 1. Full technical specifications, project manual or "front end" bidding documents. 2. Ice system, plumbing, HVAC, electrical and security system design and engineering. These systems will be design/build by the City's subcontractors. 3. Cost estimating services. 4. Structural engineering services. 5. Bidding/Negotiation or Construction Administration Phase services. 6. Building inspection services as required by Chapter 17 of the Uniform Building Code (UBC1, current edition. , 7. Asbestos, lead -based paint or othe' hazardous material testing or abatement. 8. Preparation of record documents upon completion of construction. Owner -Provided Information 1. Record drawings of the as -built conditions for the original EPIC construction and the 2002 addition. 2. Preparation of bidding documents, contract forms and "front end" specifications. 3. Blueprinting of construction documents will be provided by the City. We will furnish repro- ducible vellum copies of our construction documents for this purpose. 4. Bidding and Construction Administration phase services will be provided by the City of Fort Collins, including compliance with Chapter 17 of the UBC. Consultants Aller•Lingle Architects P.C. will not utilize outside consultants for this project. Fees Aller•Lingle Architects P.C. proposes to complete the Scope of Basic Services for the following hourly fees and reimbursable expenses: Professional Fees: Hourly -not -to -exceed Reimbursable Expenses: Not -to -exceed TOTAL: Not -to -exceed $14, 300.00 $ 500.00 $14, 750.00 0 ug• 8. 2003 9:40AM ALLER LINGLE ARG� Proposal for Architectural/Engineering Services U,2248 P. 3/3 Page 3 Reimbursable Expenses In addition to Basic Services, the following expenses in connection with this project shall be reimbursable in accordance with our master contract: 1. Blueprinting 2. Copying 3. Long distance telephone/FAX 4. Mileage 5. Postage 6. Federal Express/Express Mail and other delivery services 7. Photography or other miscellaneous expenses 8. Plotting of CAD -generated drawings Additional Services If the City of Fort Collins requests additional services beyond those set forth in this Proposal, or for additional services as described elsewhere in this Proposal, such services shall be agreed to in writing between the City and the Architect and the fees adjusted accordingly per the following, current hourly rates, subject to annual adjustment: Principal: $100/hour Sr. Project Manager/Architect: $80/hour Project Manager/Architect: $72/hour Architectural Intern/CAD Technician 2: $56/hour Architectural Intern/CAD Technician 1 : $48/hour Clerical: $35/hour Contract Terms All other terms of this Proposal shall be in accordance with our master contract with the City of Fort Collins. Schedule Scope of Basic Services for this project will be performed in accordance with the following schedule, based upon notice to proceed from the City of Fort Collins by August 15, 2003. 1. Submit A/E Proposal: August 8, 2003 2. Receive Work Order to proceed: August 15, 2003 3. Kickoff Meeting: Week of August 18, 2003 4. Field measurements and verify record drawings: August 29, 2003 51 Complete Design phase, including revisions based upon City review: October 3, 2003 6. Complete Construction Documerts: December 23, 2003 Thank you for this opportunity to work with you on the EPIC ice rink replacement. Please contact me if you have any questions concerning this Proposal. We will proceed upon your direction. Sincerely, ALLER•LINGLE ARCHITECTS P.C. David B. Lingle, DBL:IIs