HomeMy WebLinkAboutBID - 5744 ASPHALT PAVER W/16 FT SCREEDCity of Fort Collins
Administrative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #5744
ASPHALT PAVER W/16' SCREED
BID OPENING: NOVEMBER 7, 2002, 2:30 P.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid prTosal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), November 7,
2002.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25744. (The bid number must be preceded by a 2 when
using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held
firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
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ire or of Purchasing and Risk Management
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BID PROPOSAL
BID # 5744
Bid Opening: November 7, 2002, 2:30pm (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR THE
ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED SPECIFICATIONS:
1.0 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of:
Asphalt Paver with 16' Screed
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing
and Risk Management prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by a written addendum issued by the
Director.
2.2 For questions concerning the bidding process and bid specifications, contact: Jim Hume,
Buyer, Phone: 970-221-6776, Fax: 970-221-6707
For technical questions concerning this bid, contact: Ken Mannon, Operations Services
Director, Phone: 970-221-6610, Fax: 970-221-6534.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to:
Equipment Services
835 Wood Street
Fort Collins, CO 80521
3.2 The word "delivery", as used in this specification, encompasses delivery of the actual
equipment, as specified, complete with all necessary papers such as Manufacturer's
Statement of Origin, application for title, invoice, warranty, shop, operator's and technical
manuals, parts books, etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition. A forty-five (45) day permit is to be included.
3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery
and standard equipped, unless otherwise specified. Time is of the essence. The City shall be
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kept advised of any anticipated delay in delivery. In the event the successful bidder,
hereinafter referred to as the Contractor, fails to properly perform delivery as specified above,
within the specified time limit set forth by the Contractor in his bid proposal, the City shall
sustain damages in an amount difficult to ascertain. Accordingly, after due allowance for any
time extensions which are agreed by the City to be due to conditions beyond the Bidder's
control, the Contractor shall be liable to the City, in the amount of Twenty-five ($25) dollars as
liquidated damages, and not as a penalty, for each and every calendar day that delivery is
delayed. Additionally, no payment shall be made by the City for any delivery of specified
equipment until all aspects of the contract have been fulfilled, unless pre -arranged and
approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet
Services.
4.0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but
not accessory equipment, for a warranty period of specified usage that is currently being
offered in open trade for that vehicle at the time of delivery. Additionally, the Contractor shall
furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair
order which originates in his repair facility, subsequent to delivery, during the warranty period.
No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed
by the City in connection with the performance of any warranty repairs.
5.0 DEALER IDENTIFICATION
5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins.
0
6.0 SPECIFICATIONS Bid # 5744, Asphalt Paver w/16' Screed
The following specifications describe a Cedar Rapids 361 R paverwith 16' screed. All bid units must
meet or exceed these specifications. Exceptions must be noted and explained on a separate sheet.
A complete set of manufacturer's specifications must accompany your bid.
Paver Specifications
Dimensions:
o Shipping Width: — 8'-6"
o Weight: — 32,000 Ibs with 16' screed
o Length: — 18-6"
Main Screed:
0 8'-16' hydraulic extendable screed.
o 1/" to 12" paving depth.
o Extendable from 8' to a full 16' with rear extensions without add -on extensions.
o Four high frequency hydraulic vibrators.
o End plates equipped with spring tension device to allow adjustable down -pressure for
joint matching.
o Main screed and extension walkways flush and telescopic for operator safely across the
entire width of the screed.
o Screed pre -wired to accept Topcon® sonic grade and slope controls.
o Vandalism covers on control stations.
0 30' hose reel for spray -down.
Suspension:
o Unit undercarriage -14" wide rubber track with three tie points to the paver frame.
o Automatic hydraulic track tensioning.
o Track length minimum 8'-Y center of sprocket to center of idler.
o Two sets of oscillating bogies for each track to minimize effects of grade roughness on
the mat.
o True, three point suspension via a hydraulic frame raise system.
o Hydraulic rear track frame, adjustable independently each side (up and down) with
spreading auger height adjustment.
Engine:
o Four -cylinder turbo charged and after cooled diesel engine; -- 130 hp at 2200 rpm.
o Electric start, instruments, oil and fuel filter, severe duty air cleaner and muffler.
o One-piece power tilt hinged hood for easy engine access.
Traction Drive:
o Traction drive independent to each track; direct hydraulic drive (no chains) with high
torque drive motors.
o Paving speed 0 to 205 fpm; travel speed 0 to 8.8 mph.
o Counter -rotating tracks capability.
Brakes:
o Spring -applied disc brakes located within the direct hydraulic drive unit.
o Parking brake automatically applied and released from the operator's station.
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Operator Station Controls:
o All electric controls with hydraulic steering contained in a single console, which swings on
a spring -loaded fulcrum pivot to either side of paver.
o Electric toggle switch control for the screed vibrators, screed lift, hopper wings, throttle,
feed conveyors and truck hitch.
o Paving speed, travel speed and left and right conveyor systems are variable and
regulated by controls at the console.
o Control areas are grouped to provide quick access and familiarization.
o Gauges for fuel level, hydraulic temperature, water temperature, engine oil pressure,
engine hour meter and engine rpm located on the control console.
Hopper:
o Capacity = 9.0 tons; 145 cubic feet minimum
o Hydraulic powered folding hopper wings controlled at operator's console
o Front of the hopper 10' wide to permit easy alignment access to truck dump box.
o Two separate power adjusted flow gates at rear of hopper to aid in controlling material
flow.
o Material flow indicator lights mounted at operator's console to warn of low material flow in
hopper.
o Oscillating push rollers.
Auger Conveyor System:
o Variable speed, hydrostatic auger and conveyor drive.
o Separate drives for left and right system controlled from operator's console, with switches
in auger area for automatic proportional feed control of material.
o Sonic proportional material feed.
Conveyor Accessories:
o Hopper floor and conveyor tunnel'/4" heat -treated steel (hard-ox).
o Augers 14" diameter, 5/8" thick cast high alloy as standard.
o Solid, heavy-duty slat bars 1 1/8" x 2 1/2" (minimum) mounted in drag slat chain.
on
7.0 BID PROPOSAL
7.1 UNIT DESCRIPTION
Bid # 5744, Asphalt Paver w/16' Screed
Make Model Year
7.2
BASE PRICE, as specified, per unit $
7.3 TRADE-IN
The City's current Blaw Knox paver may be traded in on the new unit if that is in the best interest of
the City. Offered trade-in value of 1994 Blaw Knox PF410 paver, #3204. $
7.4 OPTIONS
Electrically heated screed. Four elements, independently heated and thermostatically controlled,
adjustable from a central location.
$
8.0 FREIGHT TERMS
FOB destination, freight prepaid. All freight charges must be included in bid pricing.
9.0 DELIVERY
Delivery will occur days after proper notification of bid award.
10.0 CONTRACTOR'S STATEMENT
I have read and fully understand all the conditions, specifications, and special instructions herein set
forth above in paragraphs 1.0 through 9.0. 1 hereby agree to comply with all said conditions, special
instructions, and specifications as stated or implied.
Signature:
Title:
Print Name:
Company:
Date:
Street:
Phone #:
City/State/Zip:
Fax #:
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