HomeMy WebLinkAboutCORRESPONDENCE - RFP - P792 ADVERTISING ON EXTERIOR AND INTERIOR OF BUSES (5)Sec. 8-158. Competitive sealed proposals. http://bpc.iserver.net/codes/fortc...ec_8_158_Competitive_sealed.html
CHAPTER 8 FINANCE
ARTICLE IV. PURCHASING AND CONTRACTING`
Sec. 8-158. Competitive sealed proposals.
(a) Procurements for the following are eligible for award by competitive sealed proposals:
(1) For materials and services when the Purchasing Agent determines in writing that the use of competitive
sealed bidding is either not practicable or not advantageous to the city; and
(2) For professional services; and
(3) For city improvements.
(b) Procurements accomplished pursuant to this Section shall be solicited through a request for proposals.
(c) Public notice shall be given and shall include the proposal title, place, date and time of proposal opening.
(d) Proposals shall be opened so as to avoid disclosure of contents to competing offerors during the process of
negotiation. A register of proposals shall be maintained containing the name of each offeror and shall be open for
public inspection after the award of the contract in the office of the Purchasing Agent in the same manner as are
other public records.
(e) The request for proposals shall state evaluation factors and their relative importance.
(f) After proposal opening, interviews may be conducted with the highest ranked responsible offeror or offerors
for the purpose of clarification and
to assure full understanding of, and responsiveness
to, solicitation requirements. Offerors selected
for interview shall be accorded fair and equal treatment with respect to any opportunity for discussion and
revision of proposals. Revisions may be permitted after submissions and prior toaward in order to reflect
clarifications in the proposal's scope of work or contract amount. In conducting interviews, there shall be no
disclosure by the city or any officer, employee or committee thereof, of any information derived from proposals
submitted by competing offerors, nor shall there be any disclosure of information discussed by the evaluation
committee in selecting the highest ranked offeror(s). After the contract has been awarded and a written contract
executed with the selected offeror(s), the total points of the evaluation committee will be retained by the
Purchasing Agent for a period of time consistent with the city's record retention policy. Individual rating sheets
and notes prepared or utilized by members of the evaluation committee shall not be made available for public
inspection.
(g) The contract shall be awarded with reasonable promptness by written notice to the responsible offeror whose
proposal is determined in writing to be the most advantageous to the city, taking into consideration the evaluation
factors set forth in the request for proposals. No other factors or criteria shall be used in the evaluation.
(h) The Purchasing Agent is authorized to negotiate the final price and precise scope of work with the selected
offeror.
(Ord. No. 84, 1990, 8-7-90; Ord. No. 83, 1991, § 2, 7-16-91; Ord. No. 144, 1996, 12-3-96)
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Sec. 8-186. Multi -year contracts. http:/ibpc.iserver.net/codes/fortc...ec_8_186_Multi_year_contrac.html
CHAPTER 8 FINANCE
ARTICLE IV. PURCHASING AND CONTRACTING*
Sec. 8-186. Multi -year contracts.
(a) No contract for services or professional services, including all renewals, shall be made by the city for a period
longer than five (5) years, unless authorized by ordinance, which ordinance shall not be passed as an
emergency ordinance.
(b) Multi -year contracts shall be expressly contingent upon the annual budgeting and appropriation of sufficient
funds on an annual basis or by nonlapsing appropriation.
(c) When funds are not appropriated or otherwise made available to support the continuation of the city's
performance in a subsequent fiscal period, the contract shall be canceled.
(Ord. No. 84, 1990, 8-7-90)
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