The URL can be used to link to this page

Home My WebLink AboutBID - 5784 IT NORTEL HARDWARE SOFTWARECity of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID FAX BID #5784 I/T NORTEL HARDWARE/SOFTWARE BID OPENING: APRIL 9, 2003, 3:OOP.M. (our clock) Faxed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), APRIL 9, 2003. BID RESPONSES MAY BE FAXED TO THE PURCHASING OFFICE AT 970-221-6707. A copy of the Bid may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #25784. (The bid number must be preceded by a 2 when using the Fax -line.) 2. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. 6 oxa_- Ii J me B. O'Neill II, CPPO, FNIGP D ec or of Purchasing and Risk Management BID PROPOSAL FAX BID #5784 I/T NORTEL HARDWARE/SOFTWARE BID OPENING: APRIL 9, 2003, 3:OOP.m. (OUR CLOCK) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR I/T NORTEL HARDWARE/SOFTWARE PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids for Information Technology Department equipment using the following BIDDING GUIDELINES: 1) The list may be awarded either by Line Item or by Lowest Total Bid, whichever is more advantageous to the City. Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Requested, to fill in the Extended Price. If all items are bid please include the Extended Total. 2) All items bid must include freight F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. 3) Lead Time (after Receipt of Order) must be included for each item bid. 4) Please include the % Discount Off List Price for each item you are bidding. 5) Note that the items listed on the bid must be the item indicated, manufactured by Norte/ Networks. No substitutes are acceptable! The City of Fort Collins Information Technology Department will be the final judge as to whether the items submitted meet the stated specifications 6) The City of Fort Collins owns an Option 81C currently running release 25.30+ software. System serial number is 1246. 7) Installation will include verifying the existing functional ELAN is still functional after the software upgrade since TCP/IP is the ELAN transport protocol with 25.40B. 8) Installation will include verifying the existing functional PDT password is still functional after the software upgrade. An OTM client may be used to verify this. 9) Installation will include verifying the existing functional ITG Line Card is still functional after the software upgrade. If you have any questions regarding the bidding process, please contact Ed Bonnette, C.P.M., CPIM, Buyer, at 970-416-2247. Bid #5784 I/T Nortel Hardware/Software Bid Sheet QTY DESCRIPTION MFR & PRODUCT # UNIT PRICE EXTENDED PRICE LEAD TIME % DISCOUNT OFF LIST 1 Nortel OTM 1.2 Premium Pkg to OTM 2.x Premium Pkg. Current OTM Serial # is M13179890. Provide Software only; no installation. Upgrade Express promotion mav applv. 1 Nortel i2050 Soft Phone Client Pkg. No installation. 1 Nortel USB Audio Kit. No installation. 50 Nortel I Telephone SNV Parameter for Large System 1 Nortel Corporate Directory Software Package 381 1 Nortel NI-2 Name Display Package 385 1 Nortel Release 24.506 System Software 1 Nortel Software Sery Trans Fee 1 Installation for 25.4013 software. Installation will take place on a weekday before 7:00 a.m. our clock. EXTENDED TOTAL XXXXXXXXXX XXXXXXX The City of Fort Collins reserves the right to award this Bid by Line Item or by Total Bid. City of Fort Collins Information Technology Department will be the final judge as to whether or not items meet the stated specification. Please confirm that you are bidding on the required Manufacturer and Model Number. FIRM NAME: ADDRESS: PHONE /FAX BIDDER'S NAME: I DATE: SIGNATURE: