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RESPONSE - BID - 5764 VEHICLE CUT A WAY VAN (2)
Intermountain Coach Leasing, Inc. 7720 Electronic Drive • Colorado Springs, Colorado 80922 • 719-570-1122 • Fax 570-1124 City of Fort Collins February, 25, 2003 215 North Mason 2"d floor Fort Collins, CO 80522 Attention: Mr. Jim Hume, Senior Buyer Dear Mr. Hume, Thank you for this opportunity to submit a bid and an Alternate bid for your Invitation to Bid #5764 for Vehicle: Cut -A -Way -Van. We have received your Addendum #1 in its entirety and will comply with these requests in the bid format. The Alternate Bid provides the rear door as you originally requested, while providing the fourth CNG tank mounted under the 5 position seats directly behind the driver. ENRGY (formally Natural Fuels) will assist in the fourth tank install. A floor plan and pricing for this Alternate Bid is included in the bid packet. If this Alternate Bid is accepted then please allow aff-ad tiet�l 180 days for delivery. We must disclose that all available Ford and E1Dorado rebates have been deducted from this pricing. The Ford Mobility Motoring Rebate of $1,000.00 has been deducted and will be signed over to Intermountain Coach Leasing, Inc. upon completion of the Ford documents. There is a Ford Alternative Fuels Advertising Rebate of $1,000.00, which must be applied for after delivery and requires the City to display the Ford AFV stickers on the vehicle to receive th000 monica. I will waist the City in obtaining thin money once the vehicles have been delivered. These monies have not been applied to the pricing! We look forward to working with The City of Fort Collins and your staff to provide safe and quality built vehicles to meet your transportation objectives. Please contact me @ 1- 800-926-2249 at your convenience. Since; Dean E. W le Transportation Consultant Intermountain Coach Leasing, Inc. No. Item Description Meets Spec? 6.34 WHEEL CHAIR: Wheelchair lift entrance to be double door type, es 41" minimum wide and to be equipped with gas No strut openers to hold in the door open position. Wheel chair door shall be located at the front of the curbside of the bus. Door jam to be reinforced to prevent door from rattling. Wheelchair lift installed shall be a Braun L9181B series. Wheelchair lift area to have adequate modesty panels to prevent ambulatory seated passengers from injury when lift is in use. Safety interlock switch to be installed to prevent lift operation if lift door is in the closed position. 6.35 SEATS: Drivers seat shall be Recaro Model # B100 es installed so that all adjustments shall be fully o utilized. Factory installed shoulder harness/seat belt assembly shall be used in conjunction with aftermarket seat. Color coordinated cloth driver seat. 6.36 PASSENGER Forward faced seating for 12 plus 3 wheelchair es SEATS: ties that will convert to 4 seating and 3 No wheelchair tie -downs. ( use Q-Straint non flange 7000 track system the full length of the bus, both sides), Seats to be bench type two passenger in the rear and 4-Freedman Featherweight fold away seats (or equivalent). The seat track will be limited to the space necessary for the rear seat locations and WILL NOT continue throughout the bus to the front. Seat bottom to have "" minimum plywood base fully padded with neoprene foam. Seats to be covered with transportation grade vinyl coated fabric for durability. All materials in seats to be flame retardant. All seat mounts to meet all applicable Federal Standards and to be placed so no more than 25% of the seat bottom over -hangs either end of mount. Pedestals shall be inboard to eliminate tripping hazards. Wheel wells shall not protrude into passenger legroom space. 11 No. Item Description Meets Spec? 6.37 GRAB RAILS & Factory installed left and right side entrance grab es STANCHIONS: rails (with 1-1 "" minimum finger clearance) shall No be positioned so passengers entering vehicle will not use door opening device for support when boarding. A modesty panel shall be provided to the left of the entrance door with a floor to ceiling padded stanchion provided at the aisle. Padding must not slip when grasped. The top rail of the modesty panel to be 30" plus or minus 2" above the floor. 6.38 INTERIOR Overhead entrance and step well lights shall be Yes LIGHTS: provided to ensure illumination of step well. No These lights shall illuminate automatically when door is opened. 2 drivers side and 1 passenger side 3 foot Transmatic lights overhead to allow for illumination at a reading level. A separate light to be provided to illuminate wheelchair lift platform for night operation if lift is required. Light to be activated by door activated switch. 6.39 INSULATION: Inside walls, ceiling, and firewall area to be es adequately installed with fire resistant, resistant o to fumes, material to prevent condensation, and thoroughly sealed so that drafts cannot be felt during normal operation. 6.40 SAFETY 16 unit first aid kit Yes EQUIPMENT: 5 pound rechargeable type ABC rated fire No extinguisher with metal head. Triangle warning devices with storage case Fireproof utility blanket in storage box Back-up warning device Audible warning device to make driver aware that the rear door is ajar. Retractable seat belts shall be provided for all passenger seats with a minimum 40" usable length above the seat. (Double adjustable seat belt part #14460 Braun or equivalent). All safety equipment is to be secured to vehicle easily accessible to driver 12 No. Item Description Meets Spec? 6.41 WIRING: All cable and wiring shall be coded and the Yes builder shall furnish completed wiring diagram, No marked to show the code used. All added accessories and electrical equipment shall be wired through a constant solenoid energized by the vehicle ignition switch, and have a separate circuit breaking system (battery isolator is not acceptable). 6.42 UNDERCOATING: Complete bus, body and chassis undercoating, es factory applied. o 6.43 MANUALS AND Each vehicle must be delivered with an es KEYS: operator" manual and three sets of keys. In addition, one of each of the following must be supplied. Complete set of OEM Shop Repair manuals Shop Repair Manual, Body (Mfg.) Parts Manual Electrical Manual Wheelchair Lift Repair Manual 6.44 WARRANTY: A full Three-(3) year, 36,000 mile power train es warranty commencing from the date of delivery. No Warranty shall cover defective components and workmanship and coverage shall include parts and labor associated with any defects. Any minor repairs that are warranty related, will be required of the dealer to perform these repairs on site at 6570 Portner Road, Fort Collins. OPTIONS Gasoline engine and 40-gallon fuel tank in lieu of $� A CNG engine. B Pickup chassis in lieu of van chassis C Q-Straint QRT Deluxe style hold downs for 3 chairs 13 02g22 Rowe! ,INTERMOUNTAIN kR2 � k \ L m a / 0 Lu « / El / ( # i c R \ ©§ / C;3' dLu /K\ it ® z® < \ \ o , y rz 9 IIL—a \ � \ � Q. \ o 0 o eel Ln \\ (^�� \� 30 at ONO,o/ t \ / \ 2 �); j j \ § } \ 2 § \ \ O \ }(\\ 4 Z a � % E<a! = cz o @ :a / / \ / '/7 � 04 7i - Z1jV 7.0 BID PROPOSAL Bid # 5764, Cut -a -Way Van 7.1 UNIT DESCRIPTION 77 Make,��/ cb Model C,�6C7 Year (50J 7.2 BASE PRICE, as specified, per unit $ � j,� i 7.3 OPTIONS A $10,850.00 B J$Not Available I C $See Addendum 7.4 ADDITIONAL VEHICLES Enter maxirrlum price change, in percen , applicable to orders placed within: One year: (� % Two years: % Prices paid for additional vehicles must a negotiated by and agreed to by both parties. 8.0 FREIGHT TERMS FOB destination, freight prepaid. All freight charges must be included in bid pricing. 9.0 DELIVERY Delivery will occur C days after proper notification of bid award. 1 10.0 CONTRACTOR'S STATEMENT I have read and fully understand all the conditions, specifications, and special instructions herein set forth above in paragraphs 1.0 through 9.0. 1 hereby agree to comply with all said conditions, special instructions, and specifications as s d or implied. Signatur Title: Transportation Consultant Print name: Dean E. Walle Company: Intermountain Coacw Leasing, Inc. Date: 02/25/03 Street: 7720 Electronic Dr. Phone #: 800-926-2249 City/State/Zip: Colorado Springs CO 80922 Fax#: 719-570-1124 14 6.0-SPECIFICATIONS 6.1 Equipment bid on this proposal must meet or exceed the following minimum requirements. Any exceptions must be noted and listed on a separate sheet. CUT -A -WAY VAN General: The following specifications describes a one -ton Cut -A -Way van with seating for 12 ambulatory passengers and foldaway seats that allow 4 seated and 3 wheel chair locations along with a wheel chair lift. This unit is to be used by the Cities Dial -A -Ride program. All specifications listed below shall be considered as minimum and are to meet all ADA, State and Federal Transportation Standards. All bids equivalent to or exceeding these specifications shall be considered. A complete and up-to-date manufacturer" specifications must accompany bid. The vendor that is determined to be the low bidder could be required to do an on -site demo of the unit being bid. No. Item Description Meets Spec? 6.2 QUANTITY: Two (2) with an option for eight (8) additional es vans in the next two years, for a total of up to ten 0 (10) units. 6.3 GVWR: Minimum 14,050 lb. Plate certified, with enough es weight capacity to carry 12 passengers plus 1 0 driver at an average weight of 175 lbs. 6.4 WHEEL BASE: 158" minimum (factory length, no modifications) es o 6.5 SUSPENSION: Heavy duty front and rear shocks and sway bars. es Right side springs shall have additional leafs to compensate for weight of wheelchair lift to prevent vehicle lean. Add extra main leafs to prevent the suspension from bottoming out against the frame when fully loaded. 6.6 CAB TYPE: Cut -a -way with bus body (s ) o 6.7 FRAME: Full-length steel channel., truck type, es lengthening of frame between axles is not o acceptable. 6.8 REAR AXLE & Wide wheel base, truck type single rear axle with Yes DIFFERENTIAL: dual rear wheel, gear ratio 4:63 or equal No !Z° 501 '/.A /W. No. Item Description Meets Spec? 6.9 ENGINE: 6.8 L (410 CID) V10 dedicated CNG Yes Engine oil cooler Z Heavy duty air cleaner -J//' Engine block heater s 7-if- d' 6.10 TRANSMISSION: 4 speed automatic with external transmission es cooler -include park brake interlock to prevent o shifting into gear until the park brake pedal is released 6.11 DRIVE SHAFT: All sections guarded to prevent striking of floor or s ground in the event of a failure No 6.12 GAUGES: Fuel es Voltmeter o Water Temperature Oil Pressure Speedometer with Odometer Warning light in lieu of gauges not acceptable 6.13 BRAKES: Heavy duty power disc front and rear, Emergency es brake with warning light No 6.14 STEERING: Power es No 6.15 WHEELS: Seven (7) white steel disc No 6.16 TIRES: Seven (7) all weather Yes 8 ply steel belted radials no �® 6.17 COOLING Heaviest duty radiator available es SYSTEM: Clutch type fan o Anti -freeze to -34 degrees F 6.18 BATTERY: One (1) 8D battery installed on a heavy duty roller es tray in an enclosed box No 1155 cold cranking amps 6.19 ALTERNATOR: 130 amp minimum OEM installed Yes No 6.20 FUEL TANK: - 60 gallon CNG minimum, full at time of delivery es Sic O 6.21 BUMPERS: Heavy-duty front and energy absorbing "HELP" es bumpers on the rear o I y No. Item Description Meets Spec? 6.25 MIRRORS: Left and right 6" x 10", low mount RV type es stainless mirrors Left mirror to be door mounted Right mirror to be door or fender mounted using Nutsert fastening hardware. (Care should be taken that the entire mirror(s) can be seen by drivers from 5'0" tall to 6'6" tall Drivers mirrors should be heated and remote controlled Velvac or equal Separate 4" Exterior convex mirrors 6" x 16" passenger view mirror Inside day/night mirror 6.26 LIGHTS: Exterior light shall meet all State and Federal Yes requirements o All lights shall be LED design All clearance lights to be armored type or shielded to protect against damage from automatic car wash brushes Provide amber rear turn signal lenses 4-way flashers to be independent of brake light system Brake li a ove the reverse lights with a high center ra i ht over rear doo BODY 6.27 GENERAL BODY The coach shall be a heavy-duty unitized body- es STRUCTURE: type structure. The body structure shall be a No composite type superstructure adequately reinforced at all joints and points of stress with sufficient strength to support entire weight of the fully loaded vehicle on its top or side if over- turned. The vehicle shall safely withstand road shock and other conditions found in transit operation. The body shall be rubber cushioned and securely fastened to the under -frame structure so that the entire frame shall act as one unit without any movement in joining. Front, side and back panels shall be secured to the floor so as to result in a permanent fully integrated structural unit. The minimum interior height is to be no less than 76" measured from the floor of the center aisle to the ceiling directly above. �L� No. Item Description Meets Spec? 6.28 INTERIOR: Interior to be one piece fiberglass construction. Pos All materials and treatments shall be flame retardant and treated to be easily cleaned (carpet is no acceptable). White color keyed interior, ABS interior will not be accepted. All surfaces and items of hardware in passenger compartment having sharp edges, corner, or angles shall be padded for safety. Factory engine cover shall be removable without having to remove any add on components for hardware not originally installed by manufacturer. 6.29 FLOOR: The passenger floor shall be flat with no wheel es house protrusion. The floor shall be covered with U minimum 3/4" marine grade plywood with sealed edges. Flooring throughout the bus will be Altro Transflor non slip flooring. Seams and joints shall be sealed, or covered by waterproof molding, and must cove to bottom of the seat rail with no seams. Color of floor shall be gray and contrast with the seats so as to be easily distinguished by visually impaired persons. All step edges shall have a band of bright contrasting color running full width of the leading edge. 6.30 WINDOWS: 14Lea) Side and rear passenger windows shall be No provided throughout the passenger compartment. All side passenger windows to be T-style installed with horizontal slider mounted on top except for side emergency exit windows, but in all cases at to be easy to open for ventilation with adequate locking features. All window to be of safety type and be dark tint. Windows to be largest size available. No. Item Description Meets Spec? 6.31 EMERGENCY All emergency exits shall be marked with Yes EXITS: instruction for proper use and include red lights No above the egress windows and rear door. No seats or other object shall be placed in the vehicle, which restricts passageway to an emergency exit to less than 16 inches. Transpec emergency roof hatQh to be installed in center of bus roof. ehicle to be equipped with a rear emergency door. 6.32 DOOR LOCKS: All doors, but passenger door, must be lockable es by key from outside of vehicle. Lift door must o also be keyed the same with factory installed locks. All doors must be easily opened from inside the vehicle. 6.33 PASSENGER Electrically operated passenger door with control es DOOR: installed for easy access. Passenger door shall No be of pre -hung construction with it" own frame, a Clark brand or equivalent is acceptable. An outward opening door is preferred and requested. Door to be equipped with a flexible soft rubber cushion at least 1" in width on the meeting edge and at bottom of doors for seal to step well. Door to be located on right side of the vehicle behind the right front wheel. Clear opening entrance with a minimum of 31" frame opening width. Door opening height to be 80" minimum from top of first step to door header. All steps to be enclosed with steel and steps to be inside of vehicle )no outside steps allowed). Ground to first step not to exceed 11" +/ -1" in height. Each additional step to be 9" maximum rise with 9" minimum depth. Hill st2�' Hoojz_ 7.0 BID PROPOSAL Bid # 6764, Cut -a -Way Van 7.1 UNIT DESCRIPTION MakeY�lodel Year p7� 7.2 BASE PRICE, as specified, per unit I $ 7.3 OPTIONS A $10,850.00 1 B J$Not Available C $See Addendum 7.4 ADDITIONAL VEHICLES Enter maximumXrice change. in percen applicable to orders placed within: One year: % Two ears: Prices paid fo dditional vehicles must a negotiated by and agreed to by both parties. 8.0 FREIGHT TERMS FOB destination, freight prepaid. All freight charges must be included in bid pricing. 9.0 DELIVERY Delivery will occur X� days after proper notification of bid award. 1 10.0 CONTRACTOR'S STATEMENT I have read and fully understand all the conditions, specifications, and special instructions herein set forth above in paragraphs 1..00 through �9..0. 1 hereby agree to comply with all said conditions, special s instructions, and specificatiii X'd or implied. Signatu Title: Transportation Consultant Print name: Dean E. Wallin Company: Intermountain Coach Date: 02/25/03 Leasing, Inc. Street: 7720 Electronic Dr. Phone#: 800-926-2249 City/State/Zip:Colorado Springs Fax #: 719-570-1124 CO 80922 14 No. Item Description Meets Spec? 6.34 WHEEL CHAIR: Wheelchair lift entrance to be double door type, F 41" minimum wide and to be equipped with gas strut openers to hold in the door open position. Wheel chair door shall be located at the front of the curbside of the bus. Door jam to be reinforced to prevent door from rattling. Wheelchair lift installed shall be a Braun L9181B series. Wheelchair lift area to have adequate modesty panels to prevent ambulatory seated passengers from injury when lift is in use. Safety interlock switch to be installed to prevent lift operation if lift door is in the closed position. 6.35 SEATS: Drivers seat shall be Recaro Model # B100 es installed so that all adjustments shall be fully o utilized. Factory installed shoulder harness/seat belt assembly shall be used in conjunction with aftermarket seat. Color coordinated cloth driver seat. 6.36 PASSENGER Forward faced seating for 12 plus 3 wheelchair SEATS: ties that will convert to 4 seating and 3 No wheelchair tie -downs. ( use Q-Straint non flange 7000 track system the full length of the bus, both sides), Seats to be bench type two passenger in the rear and 4-Freedman Featherweight fold away seats (or equivalent). The seat track will be limited to the space necessary for the rear seat locations and WILL NOT continue throughout the bus to the front. Seat bottom to have "" minimum plywood base fully padded with neoprene foam. Seats to be covered with transportation grade vinyl coated fabric for durability. All materials in seats to be Flame retardant. All seat mounts to meet all applicable Federal Standards and to be placed so no more than 25% of the seat bottom over -hangs either end of mount. Pedestals shall be inboard to eliminate tripping hazards. Wheel wells shall not protrude into passenger legroom space. 11 No. Item Description Meets Spec? 6.37 GRAB RAILS & Factory installed left and right side entrance grab STANCHIONS: rails (with 1-1 "" minimum finger clearance) shall No be positioned so passengers entering vehicle will not use door opening device for support when boarding. A modesty panel shall be provided to the left of the entrance door with a floor to ceiling padded stanchion provided at the aisle. Padding must not slip when grasped. The top rail of the modesty panel to be 30" plus or minus 2" above the floor. 6.38 INTERIOR Overhead entrance and step well lights shall be fes LIGHTS: provided to ensure illumination of step well. No These lights shall illuminate automatically when door is opened. 2 drivers side and 1 passenger side 3 foot Transmatic lights overhead to allow for illumination at a reading level. A separate light to be provided to illuminate wheelchair lift platform for night operation if lift is required. Light to be activated by door activated switch. 6.39 INSULATION: Inside walls, ceiling, and firewall area to be Y adequately installed with fire resistant, resistant No to fumes, material to prevent condensation, and thoroughly sealed so that drafts cannot be felt during normal operation. 6.40 SAFETY 16 unit first aid kit Yes EQUIPMENT: 5 pound rechargeable type ABC rated fire extinguisher with metal head. o Triangle warning devices with storage case Fireproof utility blanket in storage box � Audible warning device to make driver aware that the rear door is ajar. passenger seats with a minimum 40" usable length above the seat. (Double adjustable seat belt part #14460 Braun or equivalent). All safety equipment is to be secured to vehicle easily accessible to driver 12 No. Item Description Meets Spec? 6.41 WIRING: All cable and wiring shall be coded and the es builder shall furnish completed wiring diagram, O marked to show the code used. All added accessories and electrical equipment shall be wired through a constant solenoid energized by the vehicle ignition switch, and have a separate circuit breaking system (battery isolator is not acceptable). 6.42 UNDERCOATING: Complete bus, body and chassis undercoating, e factory applied. No 6.43 MANUALS AND Each vehicle must be delivered with an I es KEYS: operator" manual and three sets of keys. In o addition, one of each of the following must be supplied. Complete set of OEM Shop Repair manuals Shop Repair Manual, Body (Mfg.) Parts Manual Electrical Manual Wheelchair Lift Repair Manual 6.44 WARRANTY: A full Three-(3) year, 36,000 mile power train es warranty commencing from the date of delivery. o Warranty shall cover defective components and workmanship and coverage shall include parts and labor associated with any defects. Any minor repairs that are warranty related, will be required of the dealer to perform these repairs on site at 6570 Portner Road, Fort Collins. OPTIONS Gasoline engine and 40-gallon fuel tank in lieu of A CNG engine. B Pickup chassis in lieu of van chassis $ �c C Q-Straint QRT Deluxe style hold downs for 3 chairs 13 dw 02/25/03 12:36 FAX � INTERMOUNTAIN Z 002 i i i i r o 1 � II cr o j v ---IM-,f� 1 II I IIIIQ I o I �u III��I I � IIJvI W I QI II L---4jL3 J —�I II r—� I I J. I II j r �I I I Ir I lW��J61 u L �--J II T II [Arn yL � O cdm O 0 o� Np C� 3--i C;� O Z _ oW W a 3 Z Z W QZ Z U Q� $ W o n ¢ ti w� Z Lo O �U� Administrative Services Purchasing Division FEB 13 2003 City of Fort Collins CITY OF FORT COLLINS ADDENDUM No. 1 FEB 1 3 A, BID #5764 VEHICLE: CUT -A -WAY VAN SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Bid #5764 Vehicle: Cut -A -Way Van OPENING DATE: The opening date has been changed to February 26, 2003, 2:30p.m. (Our Clock) To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. Change Bid Opening date to: February 26, 2003, 2:30pm (our time) General: The following specifications describes a one -ton Cut -A -Way van with seating for 12 ambulatory passengers and foldaway seats that allow 4 seated and 3 wheel chair locations along with a wheel chair lift. Replace with:... with seating for 13 ambulatory passengers, consisting of 5 fixed seats across the back of the van and foldaway seats allowing for 8 seated passengers or 3 wheel chair locations ... Item 6.20, Fuel tank — 60 gallon capacity Replace with: Range of 180-200 miles without refueling. Bidders should show the various tank configurations available, including estimated ranges. At a minimum, proposed vehicles should include three chassis tanks plus an additional tank across the back of the cabin, built into the area below the fixed rear seats. Item 6.31, Emergency Exits Delete the emergency rear door and plan on an egress window at that location. This change is made to accommodate the need for an additional CNG tank. Bidders should propose alternate ways of meeting the range requirement given above and retaining a rear emergency door, if such alternatives exist. Item 6.32, Door Locks Delete requirement for all doors to be keyed alike. Passenger door and wheelchair lift door should be keyed alike if possible. Item 6.34, Wheelchair lift Glass windows are required in the upper panel of the lift door. 215 North Mason Street • 2nd Floor • PO. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Subj: Re: Approved Equals and Clarifications for Bid # 5764 `e: 2/5/03 3:41:13 PM Mountain Standard Time -n: JHUME@fcgov.com (Jim Hume) To: SALESIMCL@aol.com Dean, There will be an addendum out within the week, but here are the answers to your questions. Not all of them will be included in the addendum, since a few are unique to your product. 1. Look on the bid proposal. We generally want vendors to tell us how long it will take for delivery. 90-120 days is nice, if that's possible with a unit like this. 2. 4.56 ratio is okay 3. 5.41 cng engine is acceptable if no larger engine is available. 4. We are shooting for about a 200 mile driving range. Dave will be in touch about possible configuration change to make that possible. 5. Roscoe heated remote mirrors are okay. 6. Upper and lower windows are required. 7. Lift door and rear door should be keyed the same, if possible. We realize the chassis door keys will be different. 8. Glass windows are required in the upper panel of the lift doors 9. Black driver's seat is acceptable. 10. We will make the Q-Straint CRT system a requirement in the addendum 11. Vertical stanchions for the driver barrier, entryway and wheel chair lift shall be padded. Thanks, Jim Hume, Senior Buyer ...y of Fort Collins, Colorado Phone: 970-221-6776 Fax: 970-221-6707 email: jhume@fcgov.com -------------------- -- Headers --------------- -------------- Return-Path: <JHUME@fcgov.com> Received: from rly-xc05.mx.aol.com (rly-xc05.mail. aol.com [172.20.105.138]) by air-xc01.mail.aol.com (v90_12.5) with ESMTP id MAILINXC13-0205174113; Wed, 05 Feb 2003 17:41:13 -0500 Received: from joel.ci.fort-collins.co.us (ellis.fcgov.com [198.59.47.100]) by rly-xc05.mx.aol.com (v90_r1.1) with ESMTP id MA ILRE LAY INXC56-0205174108; Wed, 05 Feb 2003 17:41:08 -0500 Received: from fcgov.com (gwmail [10.97.3.21]) by joel.ci.fort-collins.co.us (8.9.1b+Sun/8.9.1) with SMTP id PAA01137 for <SALESIMCL@aol.com>; Wed, 5 Feb 2003 15:38:34 -0700 (MST) Received: from FC1-Message_Server by fcgov.com with Novell_GroupWise; Wed, 05 Feb 2003 15:38:26 -0700 Message -Id: <se412ff2.091@fcgov.com> X Mailer: Novell GroupWise 5.2 Date: Wed, 05 Feb 2003 15:38:07 -0700 From: "Jim Hume" <JHUME@fcgov.com> To: SALESIMCL@aol.com Subject: Re: Approved Equals and Clarifications for Bid # 5764 mime -Version: 1.0 ,tent -Type: text/plain; charset=US-ASCII Content -Transfer -Encoding: quoted -printable Content -Disposition: inline Thursday, February 06, 2003 America Online: SALESIMCL Page: 7 City of Fort Collins, Colorado Attachment 1 BUY AMERICA REQUIREMENTS -49 U.S.C. 53230) - 49 CFR Part 661 Certification requirement for procurement of steel, iron, or manufactured products. Certificate of Compliance with 49 U.S.C. 53236)(1) The bidder or offeror hereby certifies that it will meet the requirements of 49 U.S.C. 53230)(1) and the applicable regulations in 49 CFR Part 661. Date 0 E. Walle Company Name Intermountain CaocA Leasing, Inc. Title Transportation Consultant 22 City of Fort Collins, Colorado Attachment 1 BUY AMERICA REQUIREMENTS -49 U.S.C. 53230) - 49 CFR Part 661 A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification with all Bids on FTA-funded contracts, except those subject to a general waiver. Bids or offers that are not accompanied by a completed Buy America certification must be rejected as nonresponsive. This requirement does not apply to lower tier subcontractors. Certification requirement for procurement of steel, iron, or manufactured products. Certificate of Non -Compliance with 49 U.S.C. 5323Q)(1) The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C. 53230)(1), but it may qualify for an exception pursuant to 49 U.S.C. 53230)(2)(B) or (j)(2)(D) and the regulations in 49 CFR 661.7. Date Signature Company Name Title Attachment 1 CERTIFICATION REQUIREMENT FOR PROCUREMENT OF BUSES, OTHER ROLLING STOCK AND ASSOCIATED EQUIPMENT CERTIFICATE OF COMPLIANCE WITH 49 U.S.C. 5323(J)(2)(C) The bidder or offeror hereby certifies that it will comply with the requirements of 49 U.S.C. 53230)(2)(C) and the regulations at 49 CFR Part 661. Date Signs Comi Title m ra slae ai=}2--CAP.qultant 23 City of Fort Collins, Colorado Attachment 1 CERTIFICATION REQUIREMENT FOR PROCUREMENT OF BUSES, OTHER ROLLING STOCK AND ASSOCIATED EQUIPMENT CERTIFICATE OF COMPLIANCE WITH 49 U.S.C. 5323(J)(2)(C) The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j)(2)(C), but may qualify for an exception pursuant to 49 U.S.C. 53230)(2)(B) or 0)(2)(D) and the regulationsIn 49 CFR 661.7. Date 02/25/03 Signature Dean E. Walle Company Name Intermountain Coach) Leasing, Inc. Title - Transportation Consultant 24 City of Fort Collins, Colorado Attachment 2 CERTIFICATION OF COMPLIANCE WITH FTA'S BUS TESTING REQUIRMENT The undersigned [Contractor/Manufacturer] certifies that the vehicle offered in this procurement with 49 U.S.C. A 5323(c) and FTA's implementing regulation at 49 CFR Part 665. The undersigned understands that misrepresenting the testing status of a vehicle acquired with Federal financial assistance may subject the undersigned to civil penalties as outlined in the Department of Transportation's regulation on Program Fraud Civil Remedies, 49 CFR Part 31. In addition, the undersigned understands that FTA may suspend or debar a manufacturer under the procedures in 49 CFR Part 29. Date 02/25/03 Signature Company Name I Title Transportation Consultant 25 6.0-SPECIFICATIONS 6.1 Equipment bid on this proposal must meet or exceed the following minimum requirements. Any exceptions must be noted and listed on a separate sheet. CUT -A -WAY VAN General: The following specifications describes a one -ton Cut -A -Way van with seating for 12 ambulatory passengers and foldaway seats that allow 4 seated and 3 wheel chair locations along with a wheel chair lift. This unit is to be used by the Cities Dial -A -Ride program. All specifications listed below shall be considered as minimum and are to meet all ADA, State and Federal Transportation Standards. All bids equivalent to or exceeding these specifications shall be considered. A complete and up-to-date manufacturer" specifications must accompany bid. The vendor that is determined to be the low bidder could be required to do an on -site demo of the unit being bid. No. Item Description Meets Spec? 6.2 QUANTITY: Two (2) with an option for eight (8) additional es vans in the next two years, for a total of up to ten No (10) units. 6.3 GVWR: Minimum 14,050 lb. Plate certified, with enough f0s) weight capacity to carry 12 passengers plus 1 driver at an average weight of 175 lbs. 6.4 WHEEL BASE: 158" minimum (factory length, no modifications) e No 6.5 SUSPENSION: Heavy duty front and rear shocks and sway bars. 7esj Right side springs shall have additional leafs to o compensate for weight of wheelchair lift to prevent vehicle lean. Add extra main leafs to prevent the suspension from bottoming out against the frame when fully loaded. 6.6 CAB TYPE: Cut -a -way with bus body Ye No 6.7 FRAME: Full-length steel channel., truck type, es lengthening of frame between axles is not No acceptable. 6.8 REAR AXLE & Wide wheel base, truck type single rear axle with Yes s DIFFERENTIAL: dual rear wheel, gear ratio 4:63 or equal o 0 02/25/03 12:28 FAX INTERMOUNTAIN R 002/005 PENNSTATE Altoona Bus Testing Center qV Mr. Ken Huser Eldorado National (Kansas) Inc. 1655 Wail Street Salina KS 67401 Dear Mr. Huser: The Pennsylvania Transportation Institute 6th Avenue and 45th Street Altoona, PA 16602 October 11, 2002 (814) 949-7944 Fax: (8 14) 949-7947 Please find enclosed 5 copies of the STURAA test report for your Eldorado Bus Model 240 Aerotech, which completed testing at the Altoona Bus Testing Center. Your report will become available to the public as of November 10, 2002. If you have any questions, please do not hesitate to contact me. Sincerely, ILI Robert R. Reifsteck Manager RRR/jsw Enclosures M Equal Opportunity University 02/25/03 12:28 FAX INTERMOUNTAIN Z 003/005 400 T223 STURAA TEST 5 YEAR 150,000 MILE BUS from ELDORADO NATIONAL MODEL 240 AEROTECH SEPTEMBER 2002 PTI-BT-RO219 PENNSTATE WM nrim qw The Pennsylvania Transportation Institute 201 Research Office Building (814) 865-1891 The Pennsylvania State University University Park, PA 16802 Bus Testing and Research Center 6th Avenue and 45th Street (814) 949-7944 Altoona, PA 16602 02/25/03 12:29 FAX � INTERMOUNTAIN Z 004/005 EXECUTIVE SUMMARY ElDorado National submitted a model 240 Aerotech, CNG-fueled, 16 seat/24-foot bus, for a 5 yr/150,000 mile STURAA test. Testing started on July 15, 2002 and was completed on August 30, 2002. The Check -In section of the report provides a description of the bus and specifies its major components. The primary part of the test program is the Structural Durability Test, which also provides the information for the Maintainability and Reliability results. The Structural Durability Test was started on July 18, 2002 and was completed on August 22, 2002. The interior of the bus is configured with seating for 16 passengers including the driver. Free floor space will accommodate 12 standing passengers resulting in a potential capacity of 28 persons. At 150 lbs per person, this load results in a measured gross vehicle weight of 14,350 lbs. In order to avoid exceeding the GAWR (9,450 lbs) of the rear axle, ballast for 5 standing passengers was eliminated. This reduction in passenger weight resulted in an adjusted GVW of 13,480 lbs. The middle segment was performed at a seated load weight of 12,450 lbs and the final segment was performed at a curb weight of 10,260 lbs. Durability driving resulted in unscheduled maintenance and failures that involved a variety of subsystems. A description of failures, and a complete and detailed listing of scheduled and unscheduled maintenance is provided in the Maintainability section of this report. Accessibility, in general, was adequate, components covered in Section 1.3 (Repair and/or Replacement of Selected Subsystems) along with all other components encountered during testing, were found to be readily accessible and no restrictions were noted. The Reliability section compiles failures that occurred during Structural Durability Testing. Breakdowns are classified according to subsystems. The data in this section are arranged so that those subsystems with more frequent problems are apparent. The problems are also listed by class as defined in Section 2. The test bus encountered no Class 1 or Class 2 failures. Of the seven reported failures, one was a Class 3 and six were Class 4. The Safety Test, (a double -lane change, obstacle avoidance test), was safely performed in both right-hand and left-hand directions up to a maximum test speed of 45 mph. The performance of the bus is illustrated by a speed vs. time plot. Acceleration and gradeability test data are provided in Section 4, Performance. The average time to obtain 50 mph was 20.80 seconds. The Shakedown Test produced a maximum final loaded deflection of 0.775 inches with a permanent set ranging between -0.004 to 0.004 inches under a distributed static load of 10,500 lbs. The Distortion Test was completed with all subsystems, doors and escape mechanisms operating properly. No water leakage was observed throughout the test. All subsystems operated properly. 3 02/25/03 12:29 FAX � INTERMOUNTAIN Z 005/005 The test bus was not equipped with any tow eyes or tow hooks, therefore, the Static Towing Test was not performed. The Dynamic Towing Test was performed by means of a front -lift tow. The towing interface was accomplished using a hydraulic -lift wrecker. The bus was towed without incident and no damage resulted from the test. The manufacturer does not recommend towing the bus from the rear, therefore, a rear test was not performed. The Jacking and Hoisting Tests were also performed without incident. The bus was found to be stable on the jack stands, and the minimum jacking clearance observed with a tire deflated was 8.0 inches. A Fuel Economy Test was run on simulated central business district, arterial, and commuter courses. The results were 1.19 M/lb, 1.35 M/lb, and 2.32 M/lb respectively; with an overall average of 1.44 M/lb. A series of Interior and Exterior Noise Tests was performed. These data are listed in Section 7.1 and 7.2 respectively. n City of Fort Collins, Colorado ATTACHMENT BUY AMERICA CERTIFICATE OF COMPLIANCE WITH FTA REQUIREMENTS FOR BUSES, OTHER ROLLING STOCK, OR ASSOCIATED EQUIPMENT (To be submitted with a bid or offer exceeding the small purchase threshold for Federal assistance programs, currently set at $100,000.) Certificate of Compliance The bidder hereby certifies that it will comply with the requirements of 49 U.S.C. Section 5323(j)(2)(C), Section 165(b)(3) of the Surface Transportation Assistance Act of 1982, as amended, and the regulations of 49 C.F.R. 661.11: Date Signature Company Name IntermbTintain Coadh Leasing, Inc. Title Transportation Consultant 26 City of Fort Collins, Colorado ATTACHMENT 3 BUY AMERICA CERTIFICATE OF COMPLIANCE WITH FTA REQUIREMENTS FOR BUSES, OTHER ROLLING STOCK, OR ASSOCIATED EQUIPMENT (To be submitted with a bid or offer exceeding the small purchase threshold for Federal assistance programs, currently set at $100,000.) CERTIFICATE OF NON-COMPLIANCE The bidder hereby certifies that it cannot comply with the requirements of 49 U.S.C. Section 53230)(2)(C) and Section 165(b)(3) of the Surface Transportation Assistance Act of 1982, as amended, but may qualify for an exception to the requirements consistent with 49 U.S.C. Sections 5323(j)(2)(B) or Q)(2)(D), Sections 165(b)(2) or (b)(4) of the Surface Transportation Assistance Act, as amended, and regulations in 49 C.F.R. 661.7. Date Signature Company 27 City of Fort Collins, Colorado Attachment 4 Certification Regarding Lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000) The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq .)] (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C." 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note: Pursuant to 31 U.S.C.1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.] The Contractor, Intermountain Coach Leasing, Inc , certifies or affirms the Truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands a grees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certific ion an is s i y. Signature of Contractor's Authorized Official Dean E. Walle/Transportation Name and Title of Contractor's Authorized Official onsu an 02/25/03 Date NN 02/21/00 16:14 FAX 785 823 9471 ELDORADO NATIONAL/SALES � INTERMOUNTAIN Q 003 APPROVALS AND CERTIFICATIONS Page Two 200 SERIES - INJURY PREVENTION 201 Occupant Protection in Interior Impacts 203 Steering Wheel Impact Protection 204 Steering System Rearward Movement 205 Glazing Materials (window glass) 206 Door Lock & Door Retention Components 207 Anchorage of Seats 208 Occupant Restraints 209 Seat Belt Assemblies 210 Seat Belt Assembly Anchorages 211 Wheel Nuts, Wheel Discs and Hub Caps 212 Windshield Mounting 217 Bus Window Strength & Emergency Release 219 Windshield Zone Intrusion 220 School Bus Rollover Protection 221 School Bus Body Joint Strength 300 SERIES - POST ACCIDENT PROTECTION 301 Fuel System Integrity 302 Flammability of Interior Materials *Not required, however, all ElDorado National products have been tested and meet or exceed. ,-. . Contract Administrator 02/21/OD 16:13 FAX 785 823 9471 ELDORADO NATIONAL/SALES 4 INTERMOUNTAIN (1002 National A UM Company APPROVALS AND CERTIFICATIONS 10/12/99 The following is a listing of various safety requirements, testing and general performance data which pertains to ElDorado National products and related components. From Title 49, Code of Federal Regulations ,Section 571, the following is a listing of the Federal Motor Vehicle Safety Standards (FMVSS) which all E1Dorado National products either meet or exceed: 100 SERIES - ACCIDENT PREVENTION I01 Controls Location & Identification 102 Transmission Shift Lever Sequence 103 Windshield Defrosting & Defogging 104 Windshield Wiping & Washing System 105 Hydraulic Brake System 106 Brake Hoses 107 Reflecting Surfaces 109 Lights and Reflectors III Rear View Mirrors 113 Hood Latch System 114 Theft Protection 115 Vehicle Identification Number 116 Hydraulic Brake Fluids 119 New Pneumatic Tires 120 Tire Selection & Wheels for Buses 124 Accelerator Control Systems No. Item Description Meets Spec? 6.9 ENGINE: 6.8 L (410 CID) V10 dedicated CNG Engine oil cooler Heavy duty air cleaner Engine block heater ✓' 7 6.10 TRANSMISSION: 4 speed automatic with external transmission cooler -include park brake interlock to prevent No shifting into gear until the park brake pedal is released 6.11 DRIVE SHAFT: All sections guarded to prevent striking of floor or es ground in the event of a failure No 6.12 GAUGES: Fuel es Voltmeter o Water Temperature Oil Pressure Speedometer with Odometer Warning light in lieu of gauges not acceptable 6.13 BRAKES: Heavy duty power disc front and rear, Emergency es brake with warning fight No 6.14 STEERING: Power e 0 6.15 WHEELS: Seven (7) white steel disc eWs 6.16 TIRES: Seven (7) all weather Yes 8 ply steel belted radials Ino 6.17 COOLING Heaviest duty radiator available es SYSTEM: Clutch type fan No Anti -freeze to -34 degrees F 6.18 BATTERY: One (1) 8D battery installed on a heavy duty roller es tray in an enclosed box 1155 cold cranking amps 6.19 ALTERNATOR: 130 amp minimum OEM installed Yes 0 6.20 FUEL TANK: — 60 gallon CNG minimum, full at time of delivery es No SfF 6.21 BUMPERS: Heavy-duty front and energy absorbing "HELP" es bumpers on the rear 0 y No. Item Description Meets Spec? 6.22 INTERIOR: Charcoal Gray es No 6.23 EXTERIOR White es COLOR: No 6.24 CAB: Factory intermittent windshield wipers with e washers, wiper blades to be coated snow type No blades. Inside hood latch Factory installed AM/FM radio with 4 speakers and digital clock for driver that is easily visible from a driving position. Radio to have adequate noise suppressors to prevent interference with two-way radio or other electrical systems. Heavy-duty front and rear heaters with manual shut off water valves at engine Heavy-duty front and rear air conditioning, front - dash mounted 65,000 BTU with 3-speed fan. Rear external roof mounted is not acceptable. Unit should be equipped with dual compressors and 3 fan skirt condenser Freon to be R-134 Operator controlled electric high idle solenoid with operation light in clear view of operator. System must automatically disengage when transmission is put into gear. Drivers side adjustable sun visors 30% tinted glass on all windows in passenger area only. Cigarette lighter type power outlet for power accessories Spare tire tool kit with jack Tilt wheel Hot water step well heater Full length Lexan driver barrier shall be provided and located as to not interfere with the drivers seat adjustments. No. Item Description Meets Spec? 6.22 INTERIOR: Charcoal Gray Fos 6.23 EXTERIOR White es COLOR: 6.24 CAB: Factory intermittent windshield wipers with qes washers, wiper blades to be coated snow type NO blades. Inside hood latch Factory installed AWFM radio with 4 speakers and digital clock for driver that is easily visible from a driving position. Radio to have adequate noise suppressors to prevent interference with two-way radio or other electrical systems. Heavy-duty front and rear heaters with manual shut off water valves at engine Heavy-duty front and rear air conditioning, front - dash mounted 65,000 BTU with 3-speed fan. Rear external roof mounted is not acceptable. Unit should be equipped with dual compressors and 3 fan skirt condenser Freon to be R-134 Operator controlled electric high idle solenoid with operation light in clear view of operator. System must automatically disengage when transmission is put into gear. Drivers side adjustable sun visors 30% tinted glass on all windows in passenger area only. Cigarette lighter type power outlet for power accessories Spare tire tool kit with jack Tilt wheel Hot water step well heater Full length Lexan driver barrier shall be provided and located as to not interfere with the drivers seat adjustments. 7 No. Item Description Meets Spec? 6.25 MIRRORS: Left and right 6" x 10", low mount RV type e stainless mirrors No Left mirror to be door mounted Right mirror to be door or fender mounted using Nutsert fastening hardware. (Care should be taken that the entire mirror(s) can be seen by drivers from 5'0" tall to 6'6" tall Drivers mirrors should be heated and remote controlled Velvac or equal Separate 4" Exterior convex mirrors 6" x 16" passenger view mirror Inside day/night mirror 6.26 LIGHTS: Exterior light shall meet all State and Federal es requirements No All lights shall be LED design All clearance lights to be armored type or shielded to protect against damage from automatic car wash brushes Provide amber rear turn signal lenses 4-way flashers to be independent of brake light system Brake lights shall be dual lights on each side above the reverse lights with a high center brake light over rear door BODY 6.27 GENERAL BODY The coach shall be a heavy-duty unitized body es STRUCTURE: type structure. The body structure shall be a No composite type superstructure adequately reinforced at all joints and points of stress with sufficient strength to support entire weight of the fully loaded vehicle on its top or side if over- turned. The vehicle shall safely withstand road shock and other conditions found in transit operation. The body shall be rubber cushioned and securely fastened to the under -frame structure so that the entire frame shall act as one unit without any movement in joining. Front, side and back panels shall be secured to the floor so as to result in a permanent fully integrated structural unit. The minimum interior height is to be no less than 76" measured from the floor of the center aisle to the ceiling directly above. No. Item Description Meets Spec? 6.28 INTERIOR: Interior to be one piece fiberglass construction. es All materials and treatments shall be flame No retardant and treated to be easily cleaned (carpet is no acceptable). White color keyed interior, ABS interior will not be accepted. All surfaces and items of hardware in passenger compartment having sharp edges, corner, or angles shall be padded for safety. Factory engine cover shall be removable without having to remove any add on components for hardware not originally installed by manufacturer. 6.29 FLOOR: The passenger floor shall be flat with no wheel ' house protrusion. The floor shall be covered with No minimum 3/4" marine grade plywood with sealed edges. Flooring throughout the bus will be Altro Transflor non slip flooring. Seams and joints shall be sealed, or covered by waterproof molding, and must cove to bottom of the seat rail with no seams. Color of floor shall be gray and contrast with the seats so as to be easily distinguished by visually impaired persons. All step edges shall have a band of bright contrasting color running full width of the leading edge. 6.30 WINDOWS: Yes Side and rear passenger windows shall be No provided throughout the passenger compartment. All side passenger windows to be T-style installed with horizontal slider mounted on top except for side emergency exit windows, but in all cases at to be easy to open for ventilation with adequate locking features. All window to be of safety type and be dark tint. Windows to be largest size available. 0 No. Item Description Meets Spec? 6.31 EMERGENCY All emergency exits shall be marked with es EXITS: instruction for proper use and include red lights above the egress windows and rear door. No seats or other object shall be placed in the vehicle, which restricts passageway to an emergency exit to less than 16 inches. Transpec emergency roof hatch to be installed in center of bus roof. Vehicle to be equipped with a rear emergency door. 6.32 DOOR LOCKS: All doors, but passenger door, must be lockable es by key from outside of vehicle. Lift door must o also be keyed the same with factory installed locks. All doors must be easily opened from inside the vehicle. 6.33 PASSENGER Electrically operated passenger door with control es DOOR: installed for easy access. Passenger door shall be of pre -hung construction with it" own frame, a Clark brand or equivalent is acceptable. An outward opening door is preferred and requested. Door to be equipped with a flexible soft rubber cushion at least 1" in width on the meeting edge and at bottom of doors for seal to step well. Door to be located on right side of the vehicle behind the right front wheel. Clear opening entrance with a minimum of 31" frame opening width. Door opening height to be 80" minimum from top of first step to door header. All steps to be enclosed with steel and steps to be inside of vehicle )no outside steps allowed). Ground to first step not to exceed 11" +/ -1" in height. Each additional step to be 9" maximum rise with 9" minimum depth. 10