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Home My WebLink AboutCORRESPONDENCE - BID - 5759 DOWNTOWN ENHANCEMENT PROJECT (6)Administrative Services Purchasing Division City of Fort Collins February 25, 2003 Thomas Metcalf, Attorney At Law 106 East Oak Fort Collins, CO 80524 Re: Bid #5759, Downtown Enhancement Project Mr. Metcalf, This letter is in answer to your letter dated February 12, 2003 regarding the above named bid. Please find attached a copy of the Pre -Qualification statement submitted by J & A Safety & Sign, Inc, dba Traffic Masters dated January 29, 2003. Because of the specialized nature of the Downtown Enhancement Project the City of Fort Collins required pre -qualification prior to bidding. All of the prequalified approved traffic control contractors met all of the minimum requirements for the above referenced bid. The process used to pre -qualify general contractors and sub -contractors for the above bid included two major requirements: (1) The first requirement for contractor prequalification is that the current company be incorporated for a minimum of five (5) years. According to the Pre - Qualification Statement that your client's completed and submitted to our office, the date of incorporation is 6-4-02. (2) The second requirement for prequalification is the type of work completed in the last 5 years; specifically to be Project experience. Project experience, for this bid is defined as multiple projects maintaining traffic control under one contract for a General Contractor for a period of more that ten (10) days. Your client did not list any Project experience in the City of Fort Collins or downtown area. Also, in your letter, Jessica Bensing is referred to as having substantially more that five years of association with Traffic Masters. The pre -qualification Statement reflects six (6) years. Your client is not prohibited from bidding on other Fort Collins' projects and we wish their firm much success in the future. Sincerely, ram,6s B. O'Neill II, CPPO, FNIGP Doctor of Purchasing and Risk Management Encl: Contractor Pre -Qualification Statement, Pages 1-5. JBO:cpj 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 DOWNTOWN ENHANCEMENT PROJECT Bid No. 5764 PRE -QUALIFICATION CHECK LIST Rater Name(s): Company Name: ? General Contractor ? Subcontractor CDOT pre -qualified ? Yes ? No ? Verified Question # 5 - Contractor meets Minimum Experience? ? Yes ? No (disqualified) Question # 6 — Do the persons who will be working on the project have the necessary skills? ? Yes ? No Were sufficient people of the required skills assigned to the project? ? Yes ? No Comm Question # 7 — Was the Contractor responsive to client needs; did the Contractor anticipate problems? ? Yes ? No Were problems solved quickly and effectively? ? Yes ? No Was the original Scope of Work completed within the specified time? ? Yes ? No Did the contractor request an excessive number of change orders? Comments: Question # 8 a. Does the contractor have the necessary experience working in urban areas? ? Yes ? No Have they successfully completed projects involving business access and public interface and restrictions? ? Yes ? No How did the contractor interact with the business owners and the public? Comments: Question # 8 b Does the contractor have the necessary experience working at night? ? Yes ? No Have they successfully completed projects involving night work? ? Yes ? No Was the quality of work reduced with night work? ? Yes ? No Com Question # 8 c. Does the contractor have the necessary experience working pedestrian, vehicle and bicycle traffic? ? Yes ? No Comme Question # 8 d Has the contractor Participated in the formal Partnering process? ? Yes ? No Were the projects successful? ? Yes ? No Comments: Question # 13 Does/Did the contractor have adequate equipment to complete this project? ? Yes ? No Comments: Question # 15 — ? Yes (May be disqualified see comments) ? No Question # 16 — ? Yes ((May be disqualified see comments) ? No Question # 17 — ? Yes (May be disqualified see comments) ? No Question # 18 — ? Yes (May be disqualified see comments) ? No Question # 20 — ? Yes (disqualified) Is the application signed? ? Yes ? No ? No City of Fort Collins Return to: City of Fort Collins Contractor Pre -Qualification Statement Purchasing Department P.O. Box S80 �i� ors r Downtown Enhancement Project Bid #5759 Fort Collins, CO 80522 Contractor Instructions: ✓ Ifyou plan to bid this project as a General Contractor, you must be on the current pre -Qualification list for projects greater than $500.000 with the Colorado Department of Transportation. In addition, General and Sub -contractors must complete this form as defined below for the City of fort Collins pre -Qualification. ✓ Complete this form and submit to City of Fort Collins Purchasing Department at least 21 days before you bid on this project. Failure to do so may delayyour pre-Quallfication and ability to bid. ✓ Resubmit this form during theyear if there are changes inyour company ownership or financial standing. ❑ General Contractor pany Name � � n Subcontractor Type _IwsI tc t on -fro Phone # FAX # g�oa�l_3� a7o,-,VI-34YO Company Address (street, city, county, state, zip) J3 uFt D.( #A rorf rylllf)S CC) 9C�q Co tact person's name & titfe s 755iCc( nSincl /:Pr�lsf d_tnt Business type Are you pre-oualified with CDOT? U(no ❑yes NCorporation O Partnership ❑ Sole Proprietor ❑ joint Venture Section One — General Information and History 1. Ifyour company is a Partnership, complete: ❑ General Partner name and address (street, city, state and zip) Partner name and address (street, city, state and zip) Partner name and address (street, city, state and zip) Q Limited ❑ Association Organization date Partner name and address (street, city. state and zip) Partner name and address (street, city, state and zip) Partner name and address (street, city, state and zip) 2. If your company is incorporated, complete: Date incorporated- (0 -4 -C2 State incorporated Co Cash capital paid 3. lfyou are an out-of-state contractor. who isyour Colorado registered agent? Name Phone no. Address (street, city. state. zip) 4. List your business partners or associates not listed in Question # 1, who have worked with you in the last 5years. Name Name Name Name Name Name Name Name 5. How manyyears hasyour company been in the contracting business? General contracting? Subcontracting? Z (minimum 10 ) (minimum 5 rs) 6. List the construction experience of the principal individuals* for this project. Include capacity, magnitude, and type of work. Name Present position Years experience 1NagnlUxlwType of Work Capacity IjA GiSC�'v SiCcc r�sld� T LA lk(o i S Z f}fl a Cos o-P ✓ air C p ,'Z QSSISttirlsoon * Project Manager, Estimator, Superintendent, Foreman 7. List the projects your company completed in the last 5ye2rs (include city, county or state projects). Year TvDe of work Owner name Contract amount Work location(city,countE or state / '7 - a� i C f Olor4r�0 rtli/, D/ f arm ro t c' s50G 4 " < 47 - aooa n a110O (. ; o / 7- ort oU-'01-S - i r Oun / of 1 ve arI✓ r A Cf �t I- U ifn { o0 c� 0 tl 1 O�Of I f "7 CSU'~'ac:I,fUs M tr nIIl. e.rle S rfi 8. Has your company had any experience in the following? a. Working in an urban area dealing with business access, parking, seasonal restrictions, and public interface? 0 no Ayes (if yes. please list completed project on the following page) b. Working at night? ❑ no 13yes (ifyes. please list completed project on the following page) c. Dealing with urban area traffic control? (Particularly pedestrian cross traffic and business access issues.) ❑ no Oyes Qfyes. please list completed project on the following page) d. Participating in a formal Partnering process on construction projects? 16no ❑yes (if yes, please list completed project on the following page) Year Tvoe of work Owner name Contract amount Work location cl n to A Iles to a c d lqq` 1 Ip>uccrn n� a a Mul cr icl uK r kO/IIU. �=Rrt rd LIInS C 0la( ic, LDS Down{S W a0 tlilt /t � WS Yt wn�own ao A yob l�kl 01F hjjA _ J P Mcl'7 �D I art Cnr lrt - ✓ I r I( QY un / em 7 t- SU do a I f f (ram a 47 fora I t-CS J In S Q. 12. Haveyou had or doyou currently have a Right -of -Way Contractor License with the City of Fort Collins? Ono Dyes Doyou currently hold or have a Right -of -Way Contractor License from another city? 11no Dyes (ifyes, please list the city) 13. Attach a list ofyour construction equipment. (Include the Quantity, name description and capacity) 14. Attach a list ofyour parent, affiliate or subsidiary companies if applicable. (Include relationship, percentage of ownership and principals) I S. Hasyour company, its parent, affiliate or subsidiary been denied pre -Qualification in the last Syears by any governmental agency in Colorado or any other state's highway agency? JMno Dyes (ifyes, attach explanation) 16. Have you ever failed to complete any contract awarded toyou? Ano Dyes (ifyes, attach statement with date, work location and reason) 17. Have any ofyour officers or partners failed to complete a contract while working for another company or managing a contract under their own names? %no Oyes (ifyes, attach statement with employee name, company name and reason) 18. Has any officer inyour company, its parent, affiliate or subsidiary, been indicted/convicted of bid/contract related violations in the past S years? Ano Dyes ((fyes, attach explanation) 19. Does your company have financial interests in other businesses? Ano ❑ yes (ifyes, attach a list of the businesses) 20. Have you, or are you currently, debarred from any government work? Ano Dyes (If yes, name of government entity ) Section Two — Experience and Equipment CONSTRUCTION TYPE - indicate the workyour company performs using equipmentyou own. I . ❑ General Construction - Ability to mobilize and undertake work of any type and magnitude. 2. ❑ General Grading - Roadway excavation and embankment of any magnitude. 3. ❑ General Paving - Bituminous and portland cement concrete paving of any magnitude. 4. ❑ Bituminous Concrete - Hot bituminous pavement production and/or placement. S. ❑ Portland Cement Concrete - Portland cement concrete pavement production and/or placement. 6. ❑ Curb/Gutter/Flatwork - Curb, gutter, bikeway, median cover, stamped concrete crosswalks, colored decorative pavement. 7. ❑ landscaping - Seeding, sodding, topsoil. planting, fertilizing, mulching, irrigation, etc. Inventory of Rental Equipment 1-29-03 Aluminum A Panel Sign= 223 Aluminum B Panel Sign= 60 Roll -Up A Panel Sign= 66 Type I/ Type II Barricade= 195 Type III Barricade= 40 Tubular Markers= 224 Cone w/ reflective collars= 226 Safety Fence= 22 Vertical Panel= 125 Flashing Lights= 80 Tripod=75 Roll -up Stands= 36 Truck Mounted Arrow Board= 4 No Parking Sign= 300 THOMAS W. METCALF ATTORNEY AT LAW 106 EAST OAK FORT COLLINS, COLORADO 80524 (970) 416-7722 FAX (970) 416-8843 February 12, 2003 SENT VIA FACSIMILE (970) 221 6327 City of Fort Collins City Attorney's Office 300 Laporte Avenue Fort Collins, CO 80521 Re: No. 5759 Down Town Enhancement Project To Whom It May Concern: Please be advised that this office represents J & A Safety & Sign, Inc., dba Traffic Masters. It is my understanding that they were excluded from the right to bid on the above referenced project and the amount was within the approved contractor - subcontractor list. They were given a reason that they had not been in business for more than five years. This simply is not true. Jessica Bening is one of the owners of J & A Safety & Sign, Inc. She has been associated with Traffic Masters for substantially more than five years and has a background and expertise necessary to qualify them to bid on this job. My clients have worked in the downtown area on multiple occasions. My clients are the main supplier for traffic control to the downtown business association for special events. My client has actually been in business for 13 years, although there has been a partial change of ownership, but the employees remain the same. Traffic Masters is closer to the downtown area than any of the other business that were allowed to bid on this, making response time faster. At least one of the qualified traffic control contractors has not been in business for a five year minimum and is not in good standing with the Secretary of State. We believe that the decision to not allow our clients to bid on this job is both discriminatory and contrary to both State and Federal legislation. City of Fort Collins City Attorney's Office February 12, 2003 Page 2 My clients do no have problems with reasonable criteria being established; however, they certainly object to not playing on a level playing field. Therefore, this shall serve as our objection and notice to the City as to our objection to my clients not being allowed to participate in the bid process. If you have any questions, please do not hesitate to contact me. Very truly yours, Thomas W. Metcalf TWM:awb cc: John Stevens CBB Senior Buyer and Traffic Masters THOMAS W. METCALF ATTORNEY AT LAW 106 EAST OAK FORT COLLINS, COLORADO 80524 (970) 416-7722 FAX (970) 416-8843 February 12, 2003 SENT VIA FACSIMILE (970) 2216327 City of Fort Collins City Attorney's Office 300 Laporte Avenue Fort Collins, CO 80521 Re: No. 5759 Down Town Enhancement Project To Whom It May Concern: Please be advised that this office represents J & A Safety & Sign, Inc., dba Traffic Masters. It is my understanding that they were excluded from the right to bid on the above referenced project and the amount was within the approved contractor - subcontractor list. They were given a reason that they had not been in business for more than five years. This simply is not true. Jessica Bensing is one of the owners of J & A Safety & Sign, Inc. She has been associated with Traffic Masters for substantially more than five years and has a background and expertise necessary to qualify them to bid on this job. My clients have worked in the downtown area on multiple occasions. My clients are the main supplier for traffic control to the downtown business association for special events. My client has actually been in business for 13 years, although there has been a partial change of ownership, but the employees remain the same. Traffic Masters is closer to the downtown area than any of the other business that were allowed to bid on this, making response time faster. At least one of the qualified traffic control contractors has not been in business for a five year minimum and is not in good standing with the Secretary of State. We believe that the decision to not allow our clients to bid on this job is both discriminatory and contrary to both State and Federal legislation. City of Fort Collins City Attorney's Office February 12, 2003 Page 2 My clients do no have problems with reasonable criteria being established; however, they certainly object to not playing on a level playing field. Therefore, this shall serve as our objection and notice to the City as to our objection to my clients not being allowed to participate in the bid process. If you have any questions, please do not hesitate to contact me. Very truly yours, .i 6c) Thomas W. Metcalf TWM:awb cc: John Stevens CBB Senior Buyer and Traffic Masters