HomeMy WebLinkAboutBID - 5675 FLATBED BODIESAdministrative Services
Purchasing Division
CITY OF FORT COLLINS
City of Fort Collins INVITATION TO BID
BID #5675
FLATBED BODIES
BID OPENING: FEBRUARY 25, 2002, 2:30P.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid pro�osal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30p.m. (our clock), February 25,
2002.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25675. (The bid number must be preceded by a 2 when
using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held
firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
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Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
o ice 7 days after the bid opening.
moo.
m s . O'Neill II, CPPO, FNIGP
ire or of Purchasing and Risk Management
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BID PROPOSAL
BID # 5675
Bid Opening: February 25, 2002, 2:30pm (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR THE
ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED SPECIFICATIONS:
1.0 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of:
FLATBED TRUCK BODIES
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing
and Risk Management prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by a written addendum issued by the
Director.
2.2 For questions concerning the bidding process, contact: Jim Hume, Buyer, Phone: 970-221-
6776, Fax: 970-221-6707
For technical questions concerning this bid, contact: Ken Mannon, Operations Services
Director, Phone: 970-221-6610, Fax: 221-6534.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to:
Equipment Services
835 Wood Street
Fort Collins, CO 80521
3.2 The word "delivery", as used in this specification, encompasses delivery of the actual
equipment, as specified, complete with all necessary papers such as Manufacturer's
Statement of Origin, application for title, invoice, warranty, shop, operator's and technical
manuals, parts books, etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition. A forty-five (45) day permit is to be included.
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3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery
and standard equipped, unless otherwise specified. Time is of the essence. The City shall
be kept advised of any anticipated delay in delivery. In the event the successful bidder,
hereinafter referred to as the Contractor, fails to properly perform delivery as specified above,
within the specified time limit set forth by the Contractor in his bid proposal, the City shall
sustain damages in an amount difficult to ascertain. Accordingly, after due allowance for any
time extensions which are agreed by the City to be due to conditions beyond the Bidder's
control, the Contractor shall be liable to the City, in the amount of Twenty-five ($25) dollars as
liquidated damages, and not as a penalty, for each and every calendar day that delivery is
delayed. Additionally, no payment shall be made by the City for any delivery of specified
equipment until all aspects of the contract have been fulfilled, unless pre -arranged and
approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet
Services.
4.0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but
not accessory equipment, for a warranty period of specified usage that is currently being
offered in open trade for that vehicle at the time of delivery. Additionally, the Contractor shall
furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair
order which originates in his repair facility, subsequent to delivery, during the warranty period.
No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed
by the City in connection with the performance of any warranty repairs.
5.0 DEALER IDENTIFICATION
5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins.
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6.0 SPECIFICATIONS
6.1 Equipment bid on this proposal must meet or exceed the following minimum requirements.
Any exceptions must be noted and listed on a separate sheet.
FLATBED TRUCK BODIES
General: The following specification describes a Flat Bed Body to be mounted on a 1-Ton
Cab/Chassis. The cab/chassis will be delivered to the successful body bidder who will then be
responsible for the delivery of the completed unit to the City of Fort Collins. A complete and up-to-
date manufactured specification must accompany bid.
No.
Item
Description
Meets
Spec?
6.2
QUANTITY:
One to Ten (1-10)
6.3
CAB/AXLE:
60- 84 inches
Yes_
No
6.4
BODY
All steel painted black
Yes_
MATERIALS:
No
6.5
BED LENGTH:
9 Feet
Yes_
No
6.6
BED WIDTH:
96 inches
Yes_
No
6.7
BED FLOOR:
- Standard apitong wood floor
- Steel channel band around entire platform
Yes_
- Stake pockets
No
- 14" wood side and rear boards
_
6.8
UNDERCARRIAGE:
- Steel longitudinal channel with interlaced or
Yes_
stacked cross member construction
No
6.9
BULKHEAD:
- Diamond plate steel straight sides with mesh
Yes_
window
No
6.10
LIGHTS:
- All lights must be rubber mounted, sealed
assemblies with wiring run in conduit.
Yes-
- Stop lights recessed in rear
No
- Tail lights recessed in rear
- Backup lights recessed in rear
Identification lights and reflectors must meet all
State and Federal requirements
6.11
MUD FLAPS:
- Both in front of and behind the rear wheels
Yes_
No
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No.
Item
Description
Meets
Spec?
GVW
Must be furnished upon delivery
Yes_
6.12
CERTIFICATION
No
AND MSO:
6.13
F.O.B. POINT:
Delivery of completed unit shall be made to the
Yes_
Fleet Services facility at 835 Wood Street, Fort
No
Collins.
6.14
MANUALS:
Completed units must be delivered with operation,
Yes_
maintenance, and parts manuals for the hydraulic
No
system.
OPTIONS:
(A)
Alternate Body —1
As specified above, except Bed Length = 10 feet
(B)
Alternate Body — 2
As specified above, except Bed Length = 12 feet
(C)
Alternate Body — 3
As specified above, except Bed Length = 14 feet
(D)
Steel Bed Floor
As specified above, except Bed Floor:
- Diamond plate steel floor, standard duty,
including additional cross members and framing as
needed.
Provide pricing for 9', 10', 12' & 14' bed lengths
(E)
Hydraulic Pump —
Hydraulic Pump: Engine -mounted, belt driven
Engine Driven
hydraulic pump, not PTO powered. Electric clutch
activated Hydraulic tank to be equipped with
manual shut-off valve to hydraulic pump. Drop -
down "pogo -stick" type safety device with parallel
lock -up position when not in use.
(F)
Hydraulic Pump —
Hydraulic Pump: As specified in Option (F), except,
Electric/Hydraulic
12-volt Electric/Hydraulic PTO
(G)
Tailgate Lift
1,600 lb. Tommy lift with 36" Bi-fold ramp
(H)
- Combo pintle / 2" ball hitch capable of towing
REAR HITCH:
up to 10,000lbs.
Hitch wiring must be
- Pintle hitch height specified at time of order
run in conduit and
- Safety chain loops
must be spliced into
- 6-way electrical receptacle (female) for trailer
chassis wiring using
towing must be STANDARD TCP-61-F or COLE -
a suitable adapter.
HERSEE 1235, or equal. Receptacle model as
listed is very important. If questions exist
regarding this receptacle model, please contact
City (Fleet Services) prior to installation
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7.0 BID PROPOSAL Bid # 5675, Flatbed Truck Bodies
7.1 UNIT DESCRIPTION — 9' Body, per specification
Make Model Year Price
7.2 OPTIONS
Option:
Description:
Price:
A
Alternate Body — 1, Bed Length = 10'
$
B
Alternate Body — 2, Bed Length = 12'
$
C
Alternate Body — 3, Bed Length = 14'
$
D-9'
Body with diamond plate steel floor — 9' length
$
D-10'
Body with diamond plate steel floor — 10' length
$
D-12'
Body with diamond plate steel floor — 12' length
$
D-14'
Body with diamond plate steel floor — 14' length
$
E
Hydraulic Pump — Engine driven
$
F
Hydraulic Pump — Electric/Hydraulic
$
G
Tailgate Lift
$
H
Rear Hitch
$
8.0 FREIGHT TERMS
FOB destination, freight prepaid. All freight charges must be included in bid pricing.
9.0 DELIVERY
Delivery will occur days after proper notification of bid award.
10.0 CONTRACTOR'S STATEMENT
I have read and fully understand all the conditions, specifications, and special instructions herein
set forth above in paragraphs 1.0 through 9.0. 1 hereby agree to comply with all said conditions,
special instructions, and specifications as stated or implied.
Signature:
Title:
Print Name:
Company:
Date:
Street:
Phone #:
City/State/Zip:
Fax #:
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