HomeMy WebLinkAbout128752 BATH AND 126682 A & M LANDSCAPE INC - CONTRACT - BID - 5504 SMALL LANDSCAPE AND IRRIGATION PROJECTS ANNUASERVICES AGREEMENT
WORK ORDER TYPE
Primary Service Provider: Small Landscape & Irrigation Projects
THIS AGREEMENT made and entered into the day and year set forth below, by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to
as the "City" and A & M LANDSCAPE, Inc., hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by and
between the parties hereto as follows:
1. Services to be Performed
a. This Agreement shall constitute the basic agreement between the parties for services.
The conditions set forth herein and in the attached Scope of Work, attached hereto as
Exhibit "A", consisting of nineteen (19) pages, and incorporated herein by this reference,
shall apply to all services performed by the Service Provider on behalf of the City and
particularly described in Work Orders agreed upon in writing by the parties from time to
time. Such Work Orders, a sample of which is attached hereto as Exhibit "C", consisting
of one (1 ) page, and incorporated herein by this reference, shall include a description of
the services to be performed, the location and time for performance, the amount of
payment, any materials to be supplied by the City and any other special circumstances
relating to the performance of services. The only services authorized under this
agreement are those which are performed after receipt of such Work Order, except in
emergency circumstances where oral work requests may be issued. Oral requests for
emergency actions will be confirmed by issuance of a written Work Order within two (2)
working days.
b. The City may, at any time during the term of a particular Work Order and without
invalidating the Agreement, make changes within the general scope of the particular
services assigned and the Service Provider agrees to perform such changed services.
2. Changes in the Work
The City reserves the right to independently bid any services rather than issuing work to the
Service Provider pursuant to this Agreement. Nothing within this Agreement shall obligate the
City to have any particular service performed by the Service Provider.
3. Time of Commencement and Completion of Services
The services to be performed pursuant to this Agreement shall be initiated as specified by each
written Work Order or oral emergency service request. Oral emergency service requests will be
acted upon without waiting for a written Work Order. Time is of the essence.
4. Contract Period
This Agreement shall commence June 26, 2000 and shall continue in full force and effect until
June 25, 2001, unless sooner terminated as herein provided. In addition, at the option of the
City, the Agreement may be extended for additional one year periods not to exceed four (4)
additional one year periods. Pricing changes shall be negotiated by and agreed to by both
parties. Pricing changes shall be negotiated by and agreed to by both parties and may not
WOSA 10197 1
Guidelines and Standards
Section 5. Planting Guidelines.
5.1. Weather, Climate, Soils. Planting guidelines suggest design considerations for
successful implementation of streetscape styles. Due to severe climate conditions in Fort
Collins, consideration of long term maintenance is an important element of the initial
design of any streetscape. Fort Collins is located in a transitional zone between the High
Plains and the Great American Desert. Precipitation is limited to 15 inches per year on
average, with extreme temperatures in the 90's in the summer and as low as -20 in the
winter. As much as one third of the rain comes in April and May as heavy downpours.
Heavy snows in spring and fall may break tree limbs, coming when trees are in leaf. Mild
spring and fall weather is broken by sudden frosts. Soil is naturally alkaline and
production of organic matter and humus is low. Soils are often heavy clay.
5.2. General Planting Considerations. These severe conditions require careful design and
selection of vegetation. Adaptable plants that have proven hardy are recommended
wherever possible. Xeriscape methods are advisable, such as grouping plants with similar
water demands together and watering higher demand plants on a different sprinkler
schedule while drought -tolerant plants may be watered by rain or bubbler irrigation. Soil
preparation is a critical step in all xeriscape. General planting considerations include the
following:
5.2.1. Coordinated tree planting sets a rhythm and pattern for the street. By alternating
tree types, a sense of enclosure can be achieved while slower growing trees are
established.
5.2.2. Gardens of perennials and annuals should be restricted to high priority areas for
maintenance and safety reasons.
5.3. Contact the City. The City Parks Division shall be contacted before work in any City
maintained streetscape is commenced.
Section 6. Planting Standards.
6.1. Projects Governed by City Planting Standards.
6.1.1. Public projects such as parks, streets, medians, substations, treatment plants,
plazas and public buildings shall provide for tree planting as a part of the
development process. The landscape plan for such projects shall be approved by
the City and must adhere to the City Forestry Standards and Specifications.
6.1.2. Private projects shall provide for street tree planting as part of the development
process. Street trees shall be located on the public right-of-way and must adhere
to the design objectives, spacing, location, and other requirements of the City
Forestry Standards and Specifications.
WOSA 10/97 10
6.2. Specific Standards.
6.2.1. Existing healthy street trees shall be preserved wherever possible. If a tree is
removed, mitigation trees shall be provided of at least equal value as that of the
removed tree.
6.2.2. New street trees that are part of a new development project shall be at least two
(2) inch caliper on arterial and collector streets and one and a quarter (1.25) inch
caliper on residential local streets. There is not a minimum tree size requirement
for infill plantings.
6.2.3. Except in residential areas, automatic irrigation shall be provided to all trees,
shrubs, and turf per City standards.
6.2.4. A continuous gentle two percent (2%) slope from curb to sidewalk shall be used to
achieve a carpet of turf within the parkway.
6.3. Size, Type, and Distribution of Tree Species.
6.3.1. Public tree planting can be by the balled and burlapped, tree spade, or container
method. Bare root plantings are not permitted without written permission of the
City Forester.
6.3.2. No single species shall make up more than 15% of the total City tree population.
The following requirements are for tree species at any one site:
Number of Trees at Site
Maximum % of any 1 Species at Site
10 to 19
50
20 to 39
33
40 to 59
25
60 or more
15
6.3.3. The plant palette in the appendix of this document constitutes the official tree
species for Fort Collins. No species other than those included in this list shall be
planted as street trees without written permission of the City Forester.
6.4. Soil Preparation Requirements.
6.4.1. All utilities shall be located prior to trenching and shall be protected from damage.
Locate all utilities and protect from damage. Required calls shall include, but are
not limited to the following:
City Parks Division, for Irrigation, pipe, and wire locates..........................221-6660
UtilityLocates.................................................................................1: 800-922-1987
WOSA 10/97 11
For:
City of Fort Collins Utilities (Light & Power, Stormwater, Wastewater, & Water)
Public Service
US West Communication
AT&T Cable Services
6.5. Placement of Trees in Parkway.
6.5.1. At the intersection of roadways or vehicular access points, no plantmaterial with a
mature height greater than two and a half (2.5) feet shall be planted within a sight
triangle measuring 30 feet along the boundary of each of the intersecting
roadways, measured from the point of intersecting curblines, except where
engineering standards indicate otherwise.
6.5.2. No tree planting is permitted where the distance between a curb and a detached
sidewalk is less than four (4) feet.
6.5.3. Trees must be planted in the center of the planting strip measured from the front
of the sidewalk and back of the curb.
6.5.4. Where the sidewalk is attached to the curb as a continuous element (such as near
turn lanes), the street tree planting must be at least three (3) feet and no more
than seven (7) feet in back of the walk. The tree must be located on the public
right-of-way.
6.5.5. No street tree shall be planted closer to the street than two and a half (2.5) feet
from the face of the curb.
6.5.6. Residential streets, which may use the option of rollover rather than vertical curbs,
must center the tree within the landscaping area of the parkway rather than from
the flowline to the edge of the sidewalk.
6.5.7. Larger maturing trees should be placed 40 feet apart and smaller maturing trees
(such as in the Variety/Combination style) may be placed 20 feet apart. The City
Forester may require wider spacings if it is necessary for development of the tree
or for safe use of the street or sidewalk. When space is limited or to achieve
certain design effect, closer spacings may be considered.
6.5.8. No tree shall be planted closer than eight (8) feet from any driveway or alley nor
shall a tree be planted in such a manner than its eventual growth cannot be
reasonably controlled so as to avert interference with or obstruction to any
improvements installed for public benefit.
6.5.9. Tree plantings made in a sidewalk must have a minimum of 16 square feet cutout
area.
WOSA 10/97 12
Section 7. Irrigation Standards.
7.1. General.
7.1.1. Irrigation design shall be done by a certified irrigation designer or someone
approved by the City Parks Division.
7.1.2. Irrigation system design and installation shall be monitored, inspected, and
approved by the City Parks Division. Irrigation systems shall be installed and
maintained so that no heads spray onto any streets in such a way that they spray
passing motorists or pedestrians. Heads should be adjusted wherever possible
so that they do not overspray sidewalks.
7.1.3. The irrigation system must comply with the Uniform Plumbing Code and with the
City of Fort Collins Electrical Code.
7.1.4. Any deviation in taps from the approved construction plans must be approved by
City of Fort Collins Utilities prior to installation. Any water service line shall be
coordinated with City of Fort Collins Utilities, 221-6700.
7.1.5. Any deviation in layout of the irrigation system from the approved construction
plans must be reviewed and approved by the City Parks Division prior to
installation.
7.1.6. The irrigation system must be designed to provide full coverage and matched
precipitation rates. Lateral piping shall be sized based on flow demands (gpm,$);
velocities shall not exceed five and a half (5.5) feet per second. Principles of
xeriscape shall be utilized in the design of the irrigation system. Some design
considerations will include: shrub and perennial beds are to be zoned separately
from turf areas; sloped areas to have separate zoning for heads at the higher
elevations from those at the lower elevation and areas with different exposures
are to be zoned separately. Check valves -in -head are to be used for all areas
adjacent to walkways and at the bottom of berms and pond areas.
7.2. Materials.
7.2.1. Contractor is responsible for supplying saddle for the PVC or AC pipe.
7.2.2. Backflow device and water meter per the City of Fort Collins standards and the
flow meter to be Data Industrial.
7.2.3. Copper is to be type K rigid conforming to ASTM Standard B88.
7.2.4. Mainline. Class 200 PVC, NSF approved. If three (3) inches or larger use ringtite
pipe.
7.2.5. Laterals.
7.2.5.a.Two (2) inches or larger: Class 200 PVC, NSF approved.
WOSA 10197 13
7.2.5.b.One and a half (1.5) inches or one (1) inch: Class 200 PVC, NSF
approved.
7.2.5.c.No laterals smaller than one (1) inch.
7.2.5.d.Trickle tubing shall be weather and UV resistant material.
7.2.5.e.Polyethylene Drip Pipe: NSF approved, SDR pressure rated pipe, only as
approved for drip applications.
7.2.6. Pipe Fittings.
7.2.6.a.Funny pipe (pop-up heads only): to be compatible to the elbows needed
for the sprinkler heads.
7.2.6.b.Lateral fittings: Schedule 40, Type 1, PVC solvent weld with ASTM
Standards D2466 and D1784.
7.2.6.c. Copper or cast bronze fittings, soldered or threaded per installation
details for all copper pipe.
7.2.7. Mainline fittings. Ductile iron for three (3) inches and larger, PVC Schedule 80
for two and a half (2.5) inches and under.
7.2.8. Sleeving. Ductile iron pipe or PVC under all paved surfaces.
7.2.8.a. Sizes to be a minimum of two sizes larger than the pipe being sleeved.
Minimum two (2) inches in diameter, or larger where appropriate, for
irrigation lines.
7.2.8.b.Wires to be in separate sleeve from pipe, two (2) inch minimum size pipe
for control wire sleeves.
7.2.8.c. Shall have marker tape on upper side and both ends for future locates.
7.2.9. Valves.
7.2.9.a. Remote Control Zone Valves: Electrically operated, appropriate for the
water supply, with manual bleed device and flow control stem. Shall
have a slow -opening and slow -closing action for protection against surge
pressure. Brand and model to be Rainbird PE Series Remote Control
Valves, scrubber option with self cleaning screen unless City specifies
other brand and model.
7.2.9.b.Isolation Gate Valves: Kennedy 1571 X or Matco #100M, able to
withstand a continuous operating pressure of 150 psi. Clear waterway
equal to full diameter of pipe. Shall be opened by turning square nut to
the left (wheel opening is unacceptable).
7.2.9.c. Manual Drain Valve: Three-quarter (0.75) inch ball valve with tee handle.
Watts, #13-6000, or approved equal.
7.2.9.d.Quick Couple Valves: One (1) inch brass, Rainbird #5RC units with
rubber cover. Supply one (1) inch brass key for Rainbird 55K.
7.2.10 Valve Boxes. House valves in valve box with matching locking cover: Carson,
Ametek or approved equal. Only one (1) valve per box. Install in box sizes as
specified.
WOSA 10/97 14
7.2.11. Control System.
7.2.11.a.Controller: Irritrol MC Plus Series controller or approved equal.
Number of stations shall include two (2) extra stations for possible
future use. Controller box shall be weather tight and vandal resistant
with locking exterior disconnect. One (1) Eicon pigtail for each 12
stations.
7.2.11.1b.Control System Enclosure: Hoffman Model A242408LP with A-24P24
steel panel, Model A-FK1208 floor stand kit and AL-2BR lock kit, or
approved equal.
7.2.11.c.Surge Protection: Eight (8) foot copper grounding rod, #4 solid copper
wire, grounding buss receptacle, ground terminal strip and Irritrol
SPD-587 surge protector per details.
7.2.12. Electric Control Wiring: #14 solid copper direct burial OF or PE cable, UL
approved, or larger, per system design and manufacturer's recommendations.
7.2.12.a.Five (5) wires with consistent color scheme throughout:
Red = live; White = ground; Black, Blue and Green = extra
7.2.12.b.Wire connectors and water -proofing sealant to be used to join control
wires to remote control valves.
7.2.12.c.All sprinkler heads shall be of the same manufacturer as specified on the
plans, marked with the manufacturer's name and model in such a way
that materials can be identified without removal from the system. City
will specify brands and models to match other equipment in use in
public systems in the vicinity. Gear driven rotor heads are to be Hunter
or approved equal. Pop-up spray heads are to be Hunter, Rainbird, or
approved equal.
7.3. Inspection.
7.3.1. Locate all utilities prior to trenching and protect from damage. Required calls shall
include, but are not limited to the following: City Parks Division, 221-6660, for
locates and 1-800-922-1987 for utility locates within the City of Fort Collins. Contact
other utilities as required.
7.3.2. Inspect tap or other existing irrigation system, as applicable, prior to work.
7.4. Execution.
7.4.1. Water Service Connections (Taps): 48 hours prior to connection, contact
the City of Fort Collins Utilities (Water), at 221-6700 to schedule the work for
water taps and inspections. Minimum two (2) weeks prior notice is to be given
to the Water Meter Shop, 221-6759, for installations which will require meters and
/ or backflow devices larger than two (2) inches.
7.4.1.a.Contractor is responsible for excavation, connection to corporation stop at the
water main, providing the saddle for the PVC or A.C. pipe, making the
connection to the existing water service, backfill and compaction, and
pavement / shoulder / surface treatment replacement as needed. Soldered
joints or fittings are permissible above grade or inside a vault. No solder,
WOSA 10/97 15
sealants, fluxes, pipe dope, and other materials shall contain any lead. All
taps and installations are subject to approval and inspection by the City of
Fort Collins Utilities (Water). Install meter as specified in precast vault.
Inspection of service line (where appropriate), vault, water meter and
backflow is to be coordinated with the City of Fort Collins Utilities (Water).
7.4.1.b.lnstall winterization assembly downstream of meter vault on copper a
minimum of six (6) feet away from the outside of the meter vault on the
copper pipe.
7.4.1.c.Copper pipe to be soldered so that a continuous bead shows around the
joint circumference. Insert a dielectric union wherever a copper -based
metal (copper, brass, bronze) and an iron -based metal (iron, galvanized
steel, stainless steel) are joined.
7.4.2. Pipe trenching.
7.4.2.a. Install pipe in open cut trenches of sufficient width to facilitate thorough
tamping / puddling of suitable backfill material under and over pipe.
7.4.2.b. Trench depths:
• Mainline — Minimum of 24 inches deep from top of pipe to finished
grade.
• Lateral — Minimum of 16 inches deep from top of pipe to finished
grade.
• Sleeves — Install sleeving at a depth which permits the encased
pipe or wiring to remain at the specified burial depth.
7.4.3. Sleeving. Boring shall not be permitted unless obstruction in pipe path cannot
be moved, or pipe cannot be re-routed.
7.4.3.a. Mainline installed in existing sleeves at greater depth than adjacent
pipe, shall have a manual drain valve at each end if the sleeve is
longer than 20 feet, or at one end if the sleeve is less than 20 feet.
7.4.3.b. Install sleeve so ends extend past edge of curb, gutter, sidewalk,
bikepath or other obstruction, a minimum of two (2) feet.
7.4.3.c. Mark all sleeves with an 'Y' chiseled in walk (or other surface)
directly over sleeve location.
7.4.3.d. Shall be laid to drain at minimum grade of five (5) inches per 100
feet.
7.4.3.e. Shall be bedded in two (2) inches of fill sand and covered by six (6)
inches of fill sand.
7.4.3.f. Sleeves installed for future use shall be capped at both ends.
7.4.3.g. Separate sleeve (two (2) inch minimum size) shall be used for all
wiring.
7.4.3.h. Sleeving shall not have joints unless necessary due to length of
sleeving run. If joints are necessary, only solvent welded joints are
allowed.
7.4.31 Compaction of backfill for sleeves shall be 95% of Standard Proctor
Density, ASTM D698-78. Use of water (puddling) around sleeves
for compaction, will not be allowed.
WOSA 10/97 16
7.4.4. Pipe Installation.
7.4.4.a.
Use Teflon tape on all threaded joints; only Schedule 80 pipe may be
threaded.
7.4.4.b.
Reducing pipe size shall be with reducing insert couplings, at least
six (6) inches beyond last tee of the larger pipe.
7.4.4.c.
Snake PVC lateral pipe from side to side within trench.
7.4.4.d.
Cut pipe ends square and deburr. Clean pipe ends before using
primer and solvent cement. Join in manner recommended by
manufacturer and in accordance with accepted industry practices.
Cure for 30 minutes before handling and 24 hours before allowing
water in pipe.
7.4.4.e.
Backfill shall be free from rubbish, stones larger than two (2) inch
diameter, frozen material and vegetative matter. Do not backfill in
freezing weather. If backfill material is rocky, the pipe shall be
bedded in two (2) inches of fill sand covered by six (6) inches of fill
sand.
7.4.41
After puddling or tamping, leave all trenches slightly mounded to
allow for settling.
7.4.4.g.
Compact to proper densities depending on whether surface area
over the line will be paved or landscaped.
7.4.5. Thrust blocks.
7.4.5.a.
Shall be installed where PVC mainline two and a half (2.5) inches or
larger changes direction over 20 degrees.
7.4.5.b.
Minimum of one (1) cubic foot of concrete.
7.4.5.c.
Keep pipe joint clean of concrete. Do not encase.
7.4.5.d.
Place wiring away from thrust block to avoid contact with concrete.
7.4.6. Valve Installation. Install at least 12 inches from and align with adjacent walls
or paved
edges.
7.4.6.a.
Automatic Remote Valves: Install in such a way that valves are
accessible for repairs. Make electrical connection to allow pigtail so
solenoid can be removed from valve with 24 inches (minimum) slack
to allow ends to be pulled 12 inches above ground.
• Flush completely before installing valve. Thoroughly flush piping
system under full head of water for three (3) minutes through
furthest valve, before installing heads.
• Valve assembly to include ball valve and union detail for
per ease
of maintenance and repair.
• Install in valve box per details.
7.4.6.b. Quick Couple Valve. Install in ten (10) inch round locking valve box.
Flush completely before installing valve. Thoroughly flush piping
system under full head of water for three (3) minutes through furthest
valve.
7.4.6.c. Isolation Gate Valves. Install in valve box.
7.4.6.d. Valve Boxes.
• Brand all valve boxes with the following codes: "SV" and the
WOSA 10/97 17
controller valve number per As -built plans for all remote control
valves; "DV" for all drain valves; "GV" for all isolation valves;
"DRGV" for all drip system isolation valves; "QC for all quick
coupling valves; "WA" for all winterization assemblies; "FM" for all
flow meter assemblies; and "MV" for all master valve assemblies.
Use a branding iron stamp with three (3) inch high letters.
• Valve box shall NOT rest on mainline, use brick or other non -
compressible material per detail. Top of valve box to be flush with
finish grade.
• Install valves in box with adequate space to access valves with
ease. Valves shall not be too deep to be inaccessible for repairs.
A three (3) inch depth of three-quarter (0.75) inch washed gravel
to be placed in the bottom of each valve box with enough space to
fully turn valve for removal (see detail).
7.4.7. Head Installation.
7.4.7.a. Set heads plumb and level with finish grade. In sloped area, heads
to be tilted as necessary to provide full radius spray pattern.
7.4.7.b. Flush lateral lines before installing heads. Thoroughly flush piping
system under full head of water for three (3) minutes through furthest
head, before installing heads. Cap risers if delay of head installation
occurs.
7.4.7.c. Pop-up heads along walks and bikeways: bed heads in a six (6) inch
layer of sand under the base of the head.
7.4.7.d. Nozzles: Supply appropriate nozzle for best performance.
7.4.7.e. Adjustment: Adjust nozzles and radius of throw to minimize
overspray onto hard surfaces.
7.4.8. Electrical Connections. New connections to be approved through City of Fort
Collins Utilities (Light & Power), call 221-6700 to obtain power information and
request connection. Actual connection to transformer or other power source to
be done by City of Fort Collins Utilities (Light & Power). Work to be coordinated
and scheduled with them by calling 221-6700. All work other than actual
connection, including access to the transformer box where applicable, to be
supplied by the contractor. All materials to be provided by the contractor.
When working near any City Electric facility, prior coordination and approval is
required.
7.4.9. Controller Installation.
7.4.9.a. To be installed in an above ground location suitable to prevent
vandalism and provide protection from adverse weather conditions,
and per City direction. All exposed wiring to and from the controller
shall be encased in galvanized metal conduit. Exterior controllers to
be installed on a six (6) inch thick concrete pad.
7.4.9.b. Install Controller per City direction and in accordance with
manufacturers specifications. Install surge protection, grounding
rods and other accessory components as specified.
WOSA 10/97 18
7.4.9.c. Attach wire markers to the ends of control wires inside the controller
unit. Label wires with the identification number of the remote control
valve activated by the wire.
7.4.10 Wiring.
7.4.10.a. Comply with City of Fort Collins Electrical Code.
7.4.10.b. Power source brought to controller to a ground fault receptacle
installed within controller casing.
7.4.10.c. String control wires as close as possible to mainline, consistently
along and slightly below one side of the pipe.
7.4.10.d. Leave minimum loop of 24 inches at each valve and controller and at
each splice, at the ends of each sleeve, at 100 foot intervals along
continuous runs of wiring, and change of direction of 90 degrees or
more. Band wires together at ten (10) foot intervals with pipe
wrapping tape.
7.4.10.e. Install common ground wire and one control wire for each remote
control valve. Multiple valves on a single control wire are not
permitted. Install three (3) extra wires, as specified, to the furthest
valve on the system and / or each branch of the system.
7.5. Testing. All tests to be run in the presence of staff from the City Parks Division. Schedule
all tests a minimum of 48 hours in advance. Repeat any failed tests until full acceptance is
obtained. Operational Test: Activate each remote control valve from the controller in the
presence of staff from the City Parks Division. Replace, adjust or move heads and
nozzles as needed to obtain acceptable performance of system as directed by that staff
member. Replace defective valves, wiring or other appurtenances to correct operational
deficiencies.
7.6. Completion Services.
7.6.1. When project construction is complete, request a punchlist inspection for
Construction Acceptance from the City Parks Division.
7.6.1.a. Demonstrate system to staff from the City Parks Division.
7.6.1.b. Provide staff from the City Parks Division with ordering information
including model numbers, size and style for all components.
7.6.1.c. Provide two (2) sets of As -built drawings per below, showing system
as installed with each sheet clearly marked "As -built Drawings", the
name of the project and all information clearly provided.
• One set of reproducible mylars, no larger than 24" x 36".
• One set of all sheets reduced to 11" x 17", with each station color
coded, and each sheet plastic laminated.
7.6.1.d. Clean Up. Remove all excess materials, tools, rubbish and debris
from site.
7.6.2. Once Construction Acceptance is obtained, begin warranty and maintenance
period by contractor. Maintain irrigation system in optimal working condition for
duration of period between Construction Acceptance and Final Acceptance.
Make periodic adjustments to system to achieve most desirable application of
water.
WOSA 10/97 19
exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget
Office. Written notice of renewal will be provided to the Service Provider and mailed no later
than ninety (90) days prior to contract end.
5. Delay
If either party is prevented in whole or in part from performing its obligations by unforeseeable
causes beyond its reasonable control and without is fault or negligence, then the party so
prevented shall be excused from whatever performance is prevented by such cause. To the
extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition.
6. Early Termination by City/Notices
Notwithstanding the time periods contained herein, the City may terminate this Agreement at
any time without cause by providing written notice of termination to the Service Provider. Such
notice shall be mailed at least fifteen (15) days prior to the termination date contained in said
notice unless otherwise agreed in writing by the parties. All notices provided under this
Agreement shall be effective when mailed, postage prepaid and sent to the following address:
City
City of Fort Collins Purchasing
PO Box 580
Fort Collins, CO 80521
Service Provider
A & M Landscape, Inc.
2417 E. Mulberry
Fort Collins, CO 80524
224-5469
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the termination date, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's
sole right and remedy for such termination.
7. Contract Sum
This is an open-end indefinite quantity Agreement with no fixed price. The actual amount of
work to be performed will be stated on the individual Work Orders. The City makes no
guarantee as to the number of Work Orders that may be issued or the actual amount of services
which will in fact be requested.
8. Payments
a. The City agrees to pay and the Service Provider agrees to accept as full payment for all
work done and all materials furnished and for all costs and expenses incurred in
performance of the work the sums set forth for the hourly labor rate and material costs,
with markups, stated within the Bid Schedule Proposal Form, attached as part of Exhibit
"A", Scope of Work.
b. Payment shall be made by the City only upon acceptance of the work by the City and
upon the Service Provider furnishing satisfactory evidence of payment of all wages,
taxes, supplies and materials, and other costs incurred in connection with the
performance of such work.
WOSA 10/97 2
7.6.3. Request Final Acceptance inspection from the City Parks Division at least 30
days before the end of the one year maintenance period. Provide the City Parks
Division with operating keys, servicing tools, test equipment, warranties /
guarantees, maintenance manuals, and contractor's affidavit of release of liens.
Submittal of all these items must be accompanied by a transmittal letter and
delivered to the City Parks Division offices, delivery at the project site is not
acceptable.
7.7. Guarantee/ Warranty and Replacement. For the period following Construction
Acceptance notice by City of Fort Collins, and prior to Final Acceptance, all irrigation
materials, equipment, workmanship and other appurtenances are to be guaranteed /
warranted against defects. Settling of trenches or other depressions, damages to
structures or landscaping caused by settling and other defects to be corrected by the
contractor at no cost to the City of Fort Collins. Make repairs within seven (7) days of
notification by the City Parks Division. Guarantee / Warranty applies to all originally
installed materials and equipment, and to replacements made during the guarantee /
warranty period.
Section 8. Turf Seeding Standards.
8.1. General.
8.1.1. Seed Mix. Shall be approved by the City Parks Division based on the activity to
take place, planned irrigation method and maintenance to be performed in the
area being seeded. In all cases, a drought tolerant seed mix shall be used that
does not contain more than five percent (5%) bluegrass.
8.1.1.a. Pre -approved Dryland Mix (for temporary or permanent unmowed and
non -irrigated areas):
50%
Lincoln Smooth Brome
20%
Perennial Ryegrass
10%
Sideoats Grama
9%
Blue Grama
5%
Buffalograss (treated)
5%
Little Bluestein
1 %
Sand Dropseed
8.1.1.b. Pre -approved Irrigated Seed Mix (for mowed applications):
90%
Eldorado, Silverado and Monarch Turf type Tall Fescue
10%
Bluegrass mix (drought tolerant blends)
8.1.2. Seeded Areas. Seeding is allowed in Parkways where approved by City, on
side slopes of detention ponds to be maintained by the City, and in some
temporary dryland applications. No seeding is allowed in medians. All
proposed seeded areas are to be specifically approved by the City Parks
Division.
8.2. Submittals. Certificates showing State, Federal or other inspection showing source and
origin.
WOSA 10/97 20
8.3. Materials.
8.3.1. Seed. Shall be of fresh, clean, new crop seed composed of the varieties
approved by the City with tested minimum percentages of purity and
germination clearly labeled on the package. All seed shall be free ofPoa annua
and all noxious objectionable weeds with a maximum crop of .10% and
maximum weeds of .10% weeds.
8.3.2. Mulch.
8.3.2.a.For slopes 30% and less: Native grass straw without weed seed and
consisting of grasses as specified for seeded application.
8.3.2.b.For slopes 30% and greater, and inaccessible areas: Hydromulch using
Weyerhauser "Silva -Fiber" mulch or approved equal. The wood
cellulose fiber for hydraulic mulching shall not contain any substance or
factor which might inhibit germination or growth of grass seed. It shall
be dyed a green color to allow metering of its application.
8.3.2.c.Tackafier use Teratack 1/1, or approved equal.
8.3.3. Netting. For slopes greater than 30%, use Soil Saver jute netting, or approved
equal. Netting to be stapled with No. 11 gauge steel wire forged into a six (6)
inch long U-shape, and painted for visibility in mowed areas.
8.3.4. Fertilizer. Use a fertilizer with a formula of 18-46-0 on all areas to be seeded.
8.3.5. Inspection. Inspect finish grade and trim where needed to obtain finish grades
of one (1) inch below adjacent pavements. Verify positive drainage away from all
structures. Verify or complete removal of rock and debris larger than one (1) inch
from all areas to be seeded.
8.4. Execution.
8.4.1. Fertilizer. Apply eight (8) pounds per 1,000 square foot of seeded area and
rake lightly into top one -eighth (0.12) inch of soil just prior to seeding operation.
8.4.2 Seeding.
8.4.2.a.Do not sow seed in windy weather or when ground is frozen or otherwise
untillable.
8.4.2.b.Use brillion type drill or hydraulic seeding methods. Drill seed in
manner such that after surface is raked and rolled, seed has
one -quarter (0.25) inch of cover.
8.4.2.c.Hydraulic seeding will be used in areas that are not accessible for
machine methods. Hydraulic pump capable of being operated at 100
gallons per minute and at 100 pounds per square inch pressure to be
used. The equipment shall have an acceptable pressure gauge and a
nozzle adaptable to hydraulic seeding requirements. Storage tanks
shall have a means of agitation and a means of estimating the volume
used or remaining in the tank. Do not seed and mulch in the same
operation.
WOSA 10/97 21
8.4.2.d.Rates:
• Dryland Mix — 12 pounds pure live seed per acre.
• Irrigated Mix —12 pounds pure live seed per acre.
8.4.3. Mulching.
8.4.3.a. Native Grass Mulch: Apply at a rate of two (2) tons per acre.
Mulch seed beds within 24 hours after seeding.
8.4.3.b. Hydromulching: Wood cellulose fibers must become evenly dispersed
when agitated in water. When sprayed uniformly on the soil surface,
the fibers shall form a blotter like ground cover which readily absorbs
water and allows infiltration to the underlying soil. Cellulose fiber
mulch shall be added with the proportionate quantities of water and
other approved materials in the slurry tank. All ingredients shall be
mixed to form a homogenous slurry. Using the color of the mulch as a
metering agent, spray apply the slurry mixture uniformly over the
seeded area. Apply with tackafier used at a rate of 120 pounds per
acre. Unless otherwise ordered for specific areas, fiber mulch shall be
applied at the rate of 2,000 pounds per acre. Hydraulic mulching shall
not be performed in the presence of free surface water resulting from
rains, melting snow or other causes.
8.4.4. Netting. Net areas over 30% slope. If contractor fails to net and subsequent
soil erosion occurs, contractor shall re-establish finish grade, soil preparation,
seed bed and apply netting at no cost to the City of Fort Collins.
8.4.5. Watering. Immediately after seeding and mulching, water seeded area slightly
to a depth of two (2) inches, but with care so that no erosion takes place and no
gullies are formed. Water lightly two (2) times per day and keep seeded area
moist until turf is established. Sloped areas should be hand watered until turf is
established to prevent erosion; water these areas more often but for shorter
periods of time.
8.4.6. Clean Up. Remove all hydromulch and other mulch materials from all plant
materials, fences, concrete and other areas except for seed bed.
8.4.7. Protection. Provide and install barriers as required to protect seeded areas
from pedestrian and vehicular damage. Provide signage if needed.
8.5. Guarantee / Warranty. Warrant seeded areas for consistency and completion of
coverage. Re -seed as needed to ensure a successful stand of grass that is acceptable to the
City. Once a vigorously growing stand of grass is achieved, the request for Construction
Acceptance may be made.
Section 9. Fine Grading and Soil Preparation Standards.
9.1. General.
9.1.1. Soils tests conducted by the CSU Soils Lab must be completed and submitted to the
City for review; recommendations in the lab reports shall be followed in all cases.
WOSA 10/97 22
Generally this will include soil amendment and fertilizer recommendations; in some
cases, all new topsoil will be required.
9.1.2. If site is undisturbed, topsoil is to be stripped to a six (6) inch depth, or to topsoil depth
as determined by field inspection. Stockpile and respread stripped topsoil over
landscape areas after rough grades are established. If site has been disturbed, or
sufficient topsoil is not available, topsoil is to be imported to achieve six (6) inch depth
in all landscaped areas.
9.2. Submittals.
9.2.1. Soil Amendment. Submit sample and written confirmation from supplier of material
composition including: percent organic matter, salts, nutrient composition and
trademark. Sample is to be representative.
9.2.2. Topsoil. Submit sample and written confirmation from supplier of material
composition including: percent organic matter, salts, and nutrient composition.
Sample is to be representative.
9.3. Materials.
9.3.1. Soil Amendment. Premium 3, by A-1 Organics, or approved equal. A high quality
composted material containing a minimum of 50% organic matter. The mixture shall
be free from clay subsoil, stones, lumps, plants or roots, sticks, weed stolons, seeds,
high salt content and other materials harmful to plant life. The compost shall be
coarsely ground with an even composition and have an acidity in the range of pH 5.5
to pH 7.0. All material shall be sufficiently composted such that no material used is
recognizable.
9.3.2. Topsoil. Must be taken from a well drained, arable site and shall be reasonably free
of subsoil, stones, clods, sticks, roots and other objectionable extraneous matter or
debris. No stones or other materials over two (2) inches in size shall be allowed.
Topsoil shall contain no toxic materials and have an acidity in the range of pH 5.5 to
pH 8.5.
9.3.3. Fertilizer. Triple superphosphate with a chemical analysis of 0-46-0.
9.4. Inspection.
9.4.1. Locate all utilities prior to trenching and protect from damage. Required calls
shall include, but are not limited to the following: 221-6660 for Parks Division
locates and 1-800-922-1987 for utility locates.
9.4.2. Accept rough grading from other contractors per approved plans. Rough grade
inspection is to allow for six (6) inch minimum depth of topsoil and specified soil
amendments as part of the fine grading work.
WOSA 10/97 23
9.5. Execution.
9.5.1. Grub and remove unsuitable woody and rock material present in the surface
grade.
9.5.2. Take precautions to accommodate proper drainage and flow during and after
grading and soil preparation.
9.5.3. Apply herbicide to areas where noxious weed beds have been established and /
or where seed mix is to be planted. Herbicide must be applied by certified
contractors at the rate recommended by the manufacturer after proper
notification has been done in accordance with chemical applicator's standards.
Precautions must be taken to avoid drifting of spray onto other properties and
shall not be done in breezy conditions. Harm to plant material not designated
for herbicide application shall be replaced by the contractor.
9.5.4. Rip to six (6) inch depth with agriculture subsoiler in all areas to receive
plantings. Remove all objects greater than two (2) inches in diameter.
9.6. Application.
9.6.1. Spread six (6) inches topsoil over entire landscaped area and grade to smooth
and even lines. Establish swales and drainage as required per plans.
9.6.2. Evenly distribute soil amendment at rate of three (3) cubic yards per 1,000
square feet of area, or one (1) inch depth over the entire area to be prepared;
alter rate if soils test recommends otherwise. Till amendments into top six (6)
inches of soil. Compact to a firm, but not hard (80% ofStandard Proctor Density
at 2% optimum moisture). Evenly distribute triple superphosphate fertilizer at
the rate of 15 pounds per 1,000 square feet; modify type and rate if soils test
recommends otherwise.
9.6.3. Trim finish grade elevations adjacent to paved areas to one (1) inch below
pavement finish grade.
WOSA 10/97 24
Exhibit "C"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
A&M Landscape, Inc.
Date:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):
Project Description:
Scope of Services:
Acceptance
User
Service Provider agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Services Agreement between the
parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this
work order (including the attached forms) the Services Agreement shall control.
Service Provider
By:
Date:
City of Fort Collins:
By:
Title:
Date:
CC: Purchasing (Purchasing Agent must sign work orders over $30,000)
WOSA 10/97 25
Exhibit "D"
Insurance Requirements:
The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement"
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall
be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not covered
by the subcontractor's insurance.
WOSA 10/97 26
ACORD
CERTIFICATE.
)F LIABILITY INSURANCE
DATE ,MI/20
06/22/2000
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
RAIDER INSURANCE
211 E 7TH
AGENCY, INC
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
LOVELAND CO
80537
INSURERS AFFORDING COVERAGE
INSURED A&M LANDSCAPING,
INC
INSURERA: NATIONAL FARMERS UNION INSURANCE
INSURER B:
2417
E MULBERRY ST
INSURER C.
FORT
COLLINS, CO 80524-3644
INSURER D.
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE (MWDDIYYI
POLICY EXPIRATION
DATE MMiDDNYI
LIMITS
A
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE I -XI OCCUR
1CT0235937
05/27/00
05/27/01
EACH OCCURRENCE
$ 1, 000, 000
FIRE DAMAGE (Any one fire)
s50, 000
MED EXP (Any one person)
s5, 000
PERSONAL &AD'JINJURY
$1, 000,000
GENERAL AGGREGATE
s2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY jE O- LOC
PRODUCTS- COMP/OP AGO
s2,000,000
A
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULEDAUTOS
HIRED AUTOS
NON-OWNEDAUTOS
1CT0235937
05/27/00
-
05/27/01
COMBINED SINGLE LIMIT
(Ea accident)
$1 , 000, 000
BODILY INJURY
(Per person)
$
X
BODILY INJURY
(Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
ANY AUTO
AUTO ONLY -EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGO
$
$
EXCESS LIABILITY
OCCUR ❑ CLAIMS MADE
DEDUCTIBLE
RETENTION $
EACH OCCURRENCE
$
AGGREGATE
$
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
-
TWO SLIMA TATUTS OTH-
ER
E.L. EACH ACCIDENT
$
E.L. DISEASE- EA EMPLOYEE
$
E.L. DISEASE -POLICY LIMIT
$
OTHER
DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
p.
fI`
VIIIYVCLLM I IVIY
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF FORT COLLINS DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
PURCHASING OR RISK MAMAGEMENT NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
PO BOX 580 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
FORT COLLINS, CO. 80522 REPRESENTATIVES— %
ACORD 25S (7/97)
0 ACORD CORPORATION 'IRRR
w
ACORD C �me,�- i L I
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n
44
'I � ����TIM��i�� ��
2/29/99
ED AS A MATTER OFINFORMATION
PRODUCEF
- ,
_
ONLY AND CONFERS ) RIGHTS UPON THE CERTIFICATE
Scott A. Frawley
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
344 E. Foothills Pkwy., Suite 6W
COMPANIES AFFORDING COVERAGE
Fort Collins, CO 80525
COMPANY
(970) 223-2911
A MID-CENTURY INSURANCE COMPANY
INSURED
COMPANY
A & M LANDSCAPE CONCEPTS, INC.
B
COMPANY
2417 E. MULBERRY
C
FT. COLLINS, CO 80524
COMPANY
9 7 0 2 2 4 -q5y 44 6py9
D
n ICw.I� !i
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
TYPE OF INSURANCE
POLCYNUMBER
POLICY EFFECTIVE
DATE(MM,DDIYY)
POLICY EXPIRATIONLTR
DATE(MMOONY)
LIMBS
GENERALLMOLITY
BODILY INJURY OCC
$
BODILY INJURY AGG
S
COMPREHENSIVE FORM
PROPERTY DAMAGE OCC
$
PREMISESIOPERATIONS
UNDERGROUND
EXPLOSION S COLLAPSE WIZARD
-
PROPERTY DAMAGE AGG
S
BI 8 PD COMBINED OCC
$
PRODUCTSICOMPLETED OPER
BI S PD COMBINED AGG
$
CONTRACTUAL
PERSONAL INJURY AGG
$
INDEPENDENT CONTRACTORS
BROAD FORM PROPERTY DAMAGE
PERSONAL INJURY
AUTOMOBILE
LIABILITY
ANY AUTO
BOD
PW PeYrsm) RY
S
ALL OWNED AUTOS (POvele Pass)
ALL OWNED AUTOS
(DOW then PrWele Pass"W)
BODILY INJURY
(Per accrdenq
$
HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
$
GARAGE LIABILITY
BODILY INJURY E
PROPERTY DAMAGE
COMBINED
S
EXCESS L ABLDY
EACH OCCURRENCE
-E v'
UMBRELLA FORM
AGGREGATE
f
OTHER THAN UMBRELLA FORM
S
WORKERS COMPENSATION AND
EMPLOYERS LIABLITY
X TO LIMITS ATU- ER
arty 9xzI-11
PF`e�Ni�')?I
EL EACH ACCIDENT
$100, 000
X
THE PROPRIETOR/ INCL
PARTNERSIEXECUTIVE
i`: 0408 98 70
07/01/99
CONTINU—
EL DISEASE -POLICY LIMIT
$100, 000
OFFICERS ARE: X EXCL
OU S
EL DISEASE - FA EMPLOYEE
S 5 0 0 0 0 0
OTHER
T
DEWRPTIONOFOPERATIONSILC)CATIONSNEHICLESISPECINL ITEMS
.'.�.CANCELLATION
City Of Fort Collins
SHOULD ANY OF THE ABOVE DESCR6m POLICES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAL
Forestry Div.
-3-Q- DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
281 North College
BUT FAILURE TO MAL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
Ft. Collins,CO 80524
OF ANY KIND U THE COMPANY, ITS JOINTS OR REARFSENTATNES.
AUTHORl3DR
3nFa.. E,i!�' 'r'"%! �w.. r ..
,c,z..t..••- .-vv ... 'n.�o s.9'e?"t .;F"'$ Y!'ii9X"rlJviffi 4699.:,..,.
9. City Representative
The City's representative will be shown on the specific Work Order and shall make, within the
scope of his or her authority, all necessary and proper decisions with reference to the work
requested. All requests concerning this Agreement shall be directed to the City Representative.
10. Independent Contractor
It is agreed that in the performance of any services hereunder, the Service Provider is an
independent contractor responsible to the City only as to the results to be obtained in the
particular work assignment and to the extend that the work shall be done in accordance with the
terms, plans and specifications furnished by the City.
11. Personal Services
It is understood that the City enters into the Agreement based on the special abilities of the
Service Provider and that this Agreement shall be considered as an agreement for personal
services. Accordingly, the Service Provider shall neither assign any responsibilities nor
delegate any duties arising under the Agreement without the prior written consent of the city.
12. Acceptance Not Waiver
The City's approval or acceptance of, or payment for any of the services shall not be construed
to operate as a waiver of any rights under the Agreement or of any cause of action arising out of
the performance of this Agreement.
13. Warranty
a. Service Provider warrants that all work performed hereunder shall be performed with the
highest degree of competence and care in accordance with accepted standards for work
of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work, provided under
this Agreement, except City -furnished materials, equipment and labor, against defects
and nonconformances in design, materials and workmanship/workwomanship for a
period beginning with the start of the work and ending twelve (12) months from and after
final acceptance under the Agreement, regardless whether the same were furnished or
performed by Service Provider or by any of its subcontractors of any tier. Upon receipt
of written notice from City of any such defect or nonconformances, the affected item or
part thereof shall be redesigned, repaired or replaced by Service Provider in a manner
and at a time acceptable to City.
14. Default
Each and every term and condition hereof shall be deemed to be a material element of this
Agreement. In the event either party should fail or refuse to perform according to the terms of
this agreement, such party may be declared in default thereof.
WOSA 10/97 3
15. Remedies
In the event a party has been declared in default, such defaulting party shall be allowed a period
of ten (10) days within which to cure said default. In the event the default remains uncorrected,
the party declaring default may elect to (a) terminate the Agreement and seek damages; (b)
treat the Agreement as continuing and require specific performance; or (c) avail himself of any
other remedy at law or equity. If the non -defaulting party commences legal or equitable actions
against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the
non -defaulting party's reasonable attorney fees and costs incurred because of the default.
16. Binding Effect
This writing, together with the exhibits hereto, constitutes the entire agreement between the
parties and shall be binding upon said parties, their officers, employees, agents and assigns
and shall inure to the benefit of the respective survivors, heirs, personal representative,
successors and assigns of said parties.
17. Indemnity/Insurance
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or
liability of any character whatsoever, brought or asserted for injuries to or death of any
person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
C. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit "D",
consisting of one (1)page, attached hereto and incorporated herein by this reference.
The Service Provider before commencing services hereunder, shall deliver to the City's
Director of Purchasing and Risk Management, 256 West Mountain Avenue, Fort Collins,
Colorado 80521 one copy of a certificate evidencing the insurance coverage required
from an insurance company acceptable to the city.
18. Entire Agreement
This Agreement, along with all Exhibits and other documents incorporated herein, shall
constitute the entire Agreement of the parties. Covenants or representations not contained in
this Agreement shall not be binding on the parties.
19. Law/Severability
This Agreement shall be governed in all respect by the laws of the State of Colorado. In the
event any provision of this Agreement shall be held invalid or unenforceable by any court of
competent jurisdiction such holding shall not invalidate or render unenforceable any other
provision of this Agreement.
WOSA 10/97 4
City Clerk
#RPROVED AS • FOR
Assistant City Att n --_
._J
THE C Y OF FORT COLLINS, COLORADO
By: a.I Apaa
O'Neill II, CPPO
Dir&Ct6r of Purchasing & Risk Management
Date: -7% 2 C
A& M LANDSCAPE, Inc.
By: � � z
Allen D. Winter, President
Date:
ATT ST:
(Corporate Sea])
Corporate Secretary
WOSA 10/97 5
Exhibit "A":
SCOPE OF WORK
Specifications:
The City's Guidelines and Standards for Planting, Irrigation, Turf Seeding, and Fine Grading &
Soil Preparation are attached as Exhibit "A". Service Provider must comply with current City
Standards for any projects done under the Work Order Service Agreement. For Small
Landscape and Irrigation work orders, the Project Manager will provide detail drawings as
needed for each project.
Permits, Licenses, and Fees:
All licenses, permits, and fees associated with any projects are the responsibility of the Service
Provider unless otherwise specified in the Work Order issued for that project.
Work Order Procedure:
• All job estimates must be submitted on a unit price basis consistent with the prices
established in the Service Agreement. Material prices shall include no more than a 15%
markup on materials. Service Provider must have a signed Work Order prior to starting any
work.
• Service Provider will invoice for all completed projects on a unit price basis using prices
established in the Service Agreement. Material invoices from suppliers must be included
with billing invoices submitted to the City for payment. The appropriate project Work Order
number must be included in all billing invoices.
• Service Provider may be required by the Project Manager to submit for review a breakdown
of hours worked per man/day for personnel assigned to any project.
Response Time:
Service Provider shall begin work on a project within 30 days after a Work Order is issued for
the project, unless the Project Manager agrees to a longer period.
Bid Proposal: Bid #5504, Small Landscape and Irrigation Projects
Landscape Materials — Description (Installed Prices)
Unit
Price
Soil Prep/Fine Grade
SF
$0.12
Top Soil — 6"
SF
$0.75
Fabric Underlayment
SF
$0.25
Wood mulch — 3"
SF
$0.40
Turf Sod
SF
$0.35
Turf Seed
SF
$0.05
Steel Edging
LF
$1.00
WOSA 10/97 6
Landscape Gravel (1" — 1-1/2")
Ton
$25.00
Landscaping Large Boulder
(Desert Hue Granite, 1-ton)
Each
$150
Plant Materials (Installed Prices)
Scientific Name
Common Name
Spacing
Size
Price
Crataegus Rivularis
River Hawthorne
Loose
clusters
5 gal
$30.00
Cercocarpus Montanus
MountainMahogany
4-6'
5 gal
$30.00
Rhus Trilobata
Smooth Sumac
5-10'
5 gal
$20.00
Corpus Stolonifera
Redtwig Dogwood
10-15'
5 gal
$20.00
Green Chokecherry
10-15'
5 gal
$20.00
Shepherdia Argentea
Silver Buffaloberry
7-15'
5 gal
$20.00
Prinus Americana
American Plum
5'
5 gal
$20.00
Amelanchier Alnifolia
Saskatoon
Serviceberry
10-15'
5 gal
$20.00
Sambucus Caefulea
Blueberry Elder
5-8'
5 gal
$20.00
Forestiera Neomexicana
New Mexico Privet
7-15'
5 gal
$20.00
Acer Grandidenfatum
Wasatch Maple
8-10'
5 gal
$30.00
Populus Angustofolia
Narrowleaf
Cottonwood
As staked
1-3/4"
$175.00
Pinus Ponderosa
Ponderosa Pine
As staked
5'
$20.00
Picea Pungens
Blue Spruce
As staked
5'
$180.00
Juniperus Scopulorum
'Cologreen'
Cologreen Juniper
As staked
4'
$60.00
Salix Niobe
Niobe Willow
As staked
1-3/4"
$150.00
Pinus Edulis
Pinion Pine
As staked
5'
$175.00
Populus'Sargenti'
Plains Cottonwood
As staked
1-3/4"
$175.00
Quercus Macrocarpa
Burr Oak
As staked
1-3/4"
$250.00
Frazimus Pennsylvanica
Lanceolata
Green Ash
As staked
1-3/4"
$175.00
Celtis Occidentalis
Hackberry
As staked
1-3/4"
$225.00
WOSA 10/97
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Populus Acuminata
Lanceleaf
Cottonwood
As staked
1-3/4"
$175.00
Pinus Nigra
Austrian Pine
As staked
5'
$175.00
Irrigation Parts — Description (Installed Prices)
Unit
Price
Mainline Pipe, 1-1/2" Class 200 PVC
LF
$1.75
Lateral Pipe, 1" Class 200 PVC
LF
$1.25
Isolation Gate Valve, Red & White, 267 (1-1/2")
Each
$155.00
Quick Coupling Valve Assy, Rainbird 5LRC
Each
$150.00
4" Popup Rotor Sprinklers, Hunter PGM-06-A-V
Each
$30.00
4" Popup Strip Spray Sprinklers,
Rainbird 1804-PRS-15EST
Each
$30.00
4" Popup Spray Sprinklers,
Rainbird 1804-PRS-10H (Q)
Each
$30.00
Remote Control Valve Assy,
Rainbird 100-PEB-PRS-B
Each
$150.00
Irrigation Controller, Irritrol MC-24-B
Each
$1200.00
Backflow Prevention Device, FEBCO 825YA
Each
$350.00
Valve Box with Cover, Carson 1419-13
Each
$35.00
Valve Box with Cover, Carson 910-12
Each
$25.00
Electric Control Wiring, #14 solid copper direct burial OF or
PE cable, UL Approved, 5-wire, with consistent color scheme
LF
$0.12
Labor and Mobilization
Cost
Mobilization charges, as a percentage of project cost
5 %
Labor charges for landscape operations, per hour
$20.00
Labor charges for irrigation operations, per hour
$25.00
Supplemental Bid Prices:
Enter additional equipment descriptions or labor operations which would be used in landscape
or irrigation projects and are not accounted for in the bid proposal. These charges will be
entered into any Work Order Service Agreement covering Small Landscape and Irrigation
Projects, but are not part of the bid evaluation for award purposes.
WOSA 10/97 8
Equipment Description or Labor Operation
Cost, per hour
Large skid loader
$55.00
Trencher, large
$75.00
Trackhoe
$75.00
Tractor, 75hp
$75.00
Tractor, 20hp
$40.00
Trencher, small
$50.00
Dump truck, 8yd
$55.00
Dump truck, 6yd
$50.00
Watering of Planting Material
Watering, paid for on an hourly basis, shall be performed at intervals that insure plant material
survival and self establishment at the end of the maintenance period. Watering schedules shall
be submitted to the appropriate City Department immediately following plant material
installation. The watering schedule shall remain in effect for two (2) years. The City shall
approve the watering schedule prior to commencement of the first watering.
Hourly rate for watering, as specified above: $ 45.00
Contract Limits:
Work Orders shall not be issued for more than $30,000 for any single project. Subsequent
change orders to a project may not exceed 15% of the original Work Order cost. Work Orders
will generally not be issued for work totaling less than $2,000.
Contract Minimums:
If you have a minimum charge for mobilization or if you don't want to work on projects under a
certain size, enter those minimums below:
Minimum mobilization charge: $ 50.00
Minimum project size, in dollars: $ 150.00
WOSA 10/97 9