HomeMy WebLinkAboutCORRESPONDENCE - BID - 5504 SMALL LANDSCAPE AND IRRIGATION PROJECTS ANNUAL (2)Administrative Services
Purchasing Division
City of Fort Collins
March 4, 2003
A & M Landscaping, Inc.
2417 E. Mulberry
Ft. Collins, CO 80524
Re: Bid #5504 Small Landscape and Irrigation Projects
MAR 1 2 2003
Tlie City of Fort Collins has elected to renew Bid #5504 Small Landscape and Irrigation Projects for
the City of Fort Collins with your firm. The terms and conditions of this renewal will be the same as
stated in the original bid documents.
If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to
the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next
fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating that
you do not wish to renew the contract and state the reason for non -renewal.
If you have any questions regarding this matter, please contact John Stephen, CPPB, Senior Buyer
at 221-6777.
Sincerely,
1/3
am s B. O'Neill II, CPPO,
it ctor of Purchasing and Risk Management
Signature Date
(Please indicate your desire to renew City of Fort Collins 5504 by signing this letter and returning it
to Purchasing Division within the next fifteen days.)
215 Forth Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
John Stephen - Fwd: Median work on Timberline - Drake and Harmony Page 1
From: Virgil Taylor
To: Craig Foreman; Craig Kisling; Hetty Bixby; Jason Stutzman; Julie Graff; Matt Day
Date: 4/23/03 11:03AM
Subject: Fwd: Median work on Timberline - Drake and Harmony
f. Y. i.
Marty wanted me to pass this on to you folks so you are aware of the problems that we are having with
A&M Landscaping. We have had them on several jobs, both as installation contractors and maintenance
contractors. A&M Landscaping is not doing a good job for us and if they get bids in the future, I would
recommend monitoring them very closely and document every detail of work they perform. I can go one
step further and recommend they not be given any contracts where they are to maintain a project after
construction ends. Problems that I have encountered with A&M Landscaping:
'Gateway Park - not following through with commitments on time - hard to get them to the site to complete
work.
*Medians and Parkways -
- Timberline and Mulberry (Maintenance) - very slow and non compliant to maintaining weeds and litter
during 2 year warranty period - difficult to get them to meet and perform walk thru for city acceptance. We
are unsure of the status of the irrigation system, after the 2 year warranty period, since we haven't
performed the acceptance inspection.
- Taft Hill Road ( Construction) - some problems with getting irrigation installed - 2 year maintenance
period just beginning.
- Timberline and Drake & Timberline and Harmony (Construction & Maintenance) - installation was ok
with a few problems but maintenance has been poor. Fails to monitor weeds and grass growth in mulch
areas and several trees and shrubs have died and not been replaced. Eileen Bayens (Eng.) having
problem getting them to respond and is contacting the general contractor to get them to hold A&M to their
contract. Entrance into the city looks very tacky.
I'm not sure what their problem is but it appears to me they are over committed, poorly managed and may
be bidding jobs to cheap to take care of properly.
Just wanted to let you know since your are using them on Fossil Creek Park and Homestead Park.
Virgil
>>> Virgil Taylor 04/16/03 08:09AM >>>
Just wanted to let you know that I talked to Eileen Bayens in Eng. re. the medians listed above. She is
having trouble with A&M Landscape in responding to her calls. She is working back thru the general
contractor against their bond to get them to follow-up on their responsibilities. Hopefully she can get the
weeds and dead plants taken care of.
Thanks,
Virgil
CC: John Stephen; Ralph Zentz