HomeMy WebLinkAboutBID - 5788 LO BED EQUIPMENT TRAILERCity of Fort Collins
Administrative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #5788
LO-BED EQUIPMENT TRAILER
BID OPENING: MAY 15, 2003, 2:30P.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid pro�osal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30p.m. (our clock), May 15,
2003.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25788. (The bid number must be preceded by a 2 when
using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held
firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 2276707
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
(�0" tli2
am s B. O'Neill II, CPPO, FNIGP
it for of Purchasing and Risk Management
6
BID PROPOSAL
BID # 5788
Bid Opening: May 15, 2003, 2:30pm (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR THE
ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED SPECIFICATIONS:
1.0 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of:
Lo-Bed Equipment Trailers
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing
and Risk Management prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by a written addendum issued by the
Director.
2.2 For questions concerning the bidding process and bid specifications, contact: Jim Hume,
Buyer, Phone: 970-221-6776, Fax: 970-221-6707
For technical questions concerning this bid, contact: Ken Mannon, Operations Services
Director, Phone: 970-221-6610, Fax: 970-221-6534.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to:
Fleet Services
835 Wood Street
Fort Collins, CO 80521
3.2 The word "delivery", as used in this specification, encompasses delivery of the actual
equipment, as specified, complete with all necessary papers such as Manufacturer's
Statement of Origin, application for title, invoice, warranty, shop, operator's and technical
manuals, parts books, etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition. A forty-five (45) day permit is to be included.
3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery
and standard equipped, unless otherwise specified. Time is of the essence. The City shall be
3
kept advised of any anticipated delay in delivery. In the event the successful bidder,
hereinafter referred to as the Contractor, fails to properly perform delivery as specified above,
within the specified time limit set forth by the Contractor in his bid proposal, the City shall
sustain damages in an amount difficult to ascertain. Accordingly, after due allowance for any
time extensions which are agreed by the City to be due to conditions beyond the Bidder's
control, the Contractor shall be liable to the City, in the amount of Twenty-five ($25) dollars as
liquidated damages, and not as a penalty, for each and every calendar day that delivery is
delayed. Additionally, no payment shall be made by the City for any delivery of specified
equipment until all aspects of the contract have been fulfilled, unless pre -arranged and
approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet
Services.
4.0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but
not accessory equipment, for a warranty period of specified usage that is currently being
offered in open trade for that vehicle at the time of delivery. Additionally, the Contractor shall
furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair
order which originates in his repair facility, subsequent to delivery, during the warranty period.
No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed
by the City in connection with the performance of any warranty repairs.
5.0 DEALER IDENTIFICATION
5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins.
n
6.0-SPECIFICATIONS
6.1 Equipment bid on this proposal must meet or exceed the following minimum requirements.
LOW BED EQUIPMENT TRAILERS
General: This specification describes two -axle and three -axle low bed to be used for transporting
equipment. All specifications are to be considered as a minimum, and all bids equivalent or
exceeding these specifications will be considered. A complete and up-to-date manufacturer's
specification must accompany bid. Any exceptions must be noted and listed in the space provided.
No.
Item
Description
Meets
Spec?
6.2
QUANTITY:
One (1) — five (5)
FRAME &
- High tensile steel heavy duty frame.
Yes
6.3
DRAW BAR:
- Cold -formed draw bar with four position pintle eye
No
adjustment from — 16" to 25".
6.4
TIRE SIZE:
Low Profile tires, radials, ST205 - 75R15 LR-C.
Yes
No
6.5
WHEELS &
Steel wheels painted black.
Yes
SPARE TIRE:
Spare tire & wheel with mount, installed.
No
6.6
AXLES &
- minimum 3,500 lb. GAWR each axle, with Dexter
Yes
SUSPENSION:
Torflex or approved equivalent suspension.
No
- Heavy-duty electric brakes for each wheel.
6.7
BRAKES:
-Brake size approximately: 10 X 2,
Yes
No
- Self-adjusting.
- Integral Break-A-WaySystem with wet cell battery.
6.8
OIL SEALS:
Grease
Yes
No
6.9
SAFETY
CHAINS:
Two chains, with hooks
Yes
No
6.10
PARKING
JACK.
5,000 lbs. capacity with spring latch drop down leg.
Yes
No
6.11
LIGHTS:
12 volt approved, sealed beam, rubber mounted with
Yes
wiring harness in conduit.
No
6.12
TRAILER
Six -way electrical plug, Standard TCP-61 M or approved
Yes
PLUG:
equivalent
No
6.13
JUNCTION
BOX:
Electric with circuit breakers for easy maintenance.
Yes
No
6.14
DECKING:
3/16" steel diamond plate welded to frame and cross
Yes
members.
No
5
60" flip -up ramps with torsion spring -assist. Ramps
Yes
6.15
RAMPS:
must have the same overall width as the trailer deck.
No
%" forged D-rings, one front center, four each side with
6.16
TIE DOWNS:
one at each corner and one on either side of fenders.
Yes
No
6.17
OVERALL
- Tandem axle trailer -- 21', A -frame plus deck length
Yes
LENGTH:
- Triple axle trailer - 29',
No
6.18
OVERALL
- 102"
Yes
WIDTH:
No
6.19
DECK
- Tandem axle trailer - 16' flat deck
Yes
LENGTH:
- Triple axle trailer - 24' flat deck
No
6.20
DECK WIDTH:
82-83" minimum
Yes
No
6.21
DECK HEIGHT:
- 14" to 16"
Yes
No
6.22
CAPACITY:
- Tandem axle trailer - 8,200 GVW R
Yes
- Triple axle trailer - 12,000 GVWR
No
6.23
LOAD
- Tandem axle trailer -- 6,500 lb.
Yes
CAPACITY:
- Triple axle trailer - 9,000 lb.
No
6.24
COLOR:
Dark Green
Yes
No
6.25
TOOL BOX:
Built into A -frame, with lockable lid.
Yes
No
6.26
GVW CERT.
Must be furnished upon delivery.
AND MSO:
6.37
MANUALS:
Provide any available parts and service manuals
Delivery of completed unit shall be made to the
6.28
FOB POINT:
Equipment Services Facility, 835 Wood Street, Fort
Collins, CO.
Full 1-year warranty commencing from date of delivery.
6.29
WARRANTY:
Warranty shall cover defective components and
Yes
No
workmanship, and coverage shall include parts and
labor associated with any defects.
Exceptions from the above specifications, if any:
Any questions regarding this inquiry should be directed to Jim Hume, 970-221-6776.
7.0 BID PROPOSAL
7.1 UNIT DESCRIPTION
Bid # 5788, Lo-Bed Equipment Trailer
(Tandem) Make -
Model -
Year -
(Triple) Make -
Model -
Year -
7.2
BASE PRICE, Tandem Axle Trailer, as specified, per unit $
BASE PRICE, Triple Axle Trailer, as specified, per unit $
8.0 FREIGHT TERMS
FOB destination, freight prepaid. All freight charges must be included in bid pricing.
9.0 DELIVERY
Delivery will occur days after proper notification of bid award.
10.0 CONTRACTOR'S STATEMENT
I have read and fully understand all the conditions, specifications, and special instructions herein set
forth above in paragraphs 1.0 through 9.0. 1 hereby agree to comply with all said conditions, special
instructions, and specifications as stated or implied.
Signature:
Title:
Print Name:
Company:
Date:
Street:
Phone #:
City/State/Zip:
Fax #:
7