HomeMy WebLinkAboutBID - 5746 SECURITY SERVICES PARKING STRUCTURES ANNUALAdministrative Services
Purchasing Division
CITY OF FORT COLLINS
City of Fort Collins INVITATION TO BID
BID #5746
SECURITY SERVICES FOR PARKING STRUCTURES
BID OPENING: NOVEMBER 21, 2002, 3:00 P.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time
and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to
215 North Mason Street, 2'd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box
580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), November 21,
2002.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25746. (The bid number must be preceded by a 2 when
using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of
Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in
the City's specifications initially provided to the bidder. Any proposed modification must be accepted
in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation
in default on any obligation to the City.
215 North Mason Street - 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
4. Contract Period. [Option 2] This Agreement shall commence 200, and
shall continue in full force and effect until , 200_1 unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed _ (_) additional one year periods. Pricing changes shall be negotiated
by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by
the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the
Service Provider and mailed no later than ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To the
extent that the performance is actually prevented, the Service Provider must provide written notice to
the City of such condition within fifteen (15) days from the onset of such condition.
[Early Termination clause here as an option.
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City:
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Service Provider:
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In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, the sum of Dollars
($ ) [Option Cost Breakdown is attached Exhibit "C" j
8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning this
agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The City
shall not be responsible for withholding any portion of Service Provider's compensation hereunder
for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other
purpose.
10. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written consent
of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights or benefits provided to the
City under this Agreement or cause of action arising out of performance of this Agreement.
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12. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment
and labor, against defects and nonconformances in design, materials and
workmanship/workwomanship for a period beginning with the start of the work
and ending twelve (12) months from and after final acceptance under the
Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of
written notice from City of any such defect or nonconformances, the affected
item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself
of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions
against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -
defaulting party's reasonable attorney fees and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
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16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions, suits,
claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of
any person or persons, or damages to property arising out of, result from or occurring in connection
with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured under this
Agreement of the type and with the limits specified within Exhibit _, consisting of (_)
pages[s], attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding
shall not invalidate or render unenforceable any other provision of this Agreement.
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19. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit _, consisting of
() page[s], attached hereto and incorporated herein by this reference.
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
ATTEST:
CORPORATE SECRETARY
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CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
John F. Fischbach
City Manager
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
[Insert Corporation's name] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as [insert name of business]
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
(Corporate Seal)
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EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance
coverage designated hereinafter and pay all costs. Before commencing work under this bid, the
Service Provider shall furnish the City with certificates of insurance showing the type, amount, class
of operations covered, effective dates and date of expiration of policies, and containing substantially
the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except after
ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take
out and maintain, at the expense of the Service Provider, such insurance as the City may deem
proper and may deduct the cost of such insurance from any monies which may be due or become
due the Service Provider under this Agreement. The City, its officers, agents and employees shall be
named as additional insureds on the Service Provider's general liability and automobile liability
insurance policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during
the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease
aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of
this Agreement such commercial general liability and automobile liability insurance as will
provide coverage for damage claims of personal injury, including accidental death, as well as
for claims for property damage, which may arise directly or indirectly from the performance of
work under this Agreement. Coverage for property damage shall be on a "broad form" basis.
The amount of insurance for each coverage, Commercial General and Vehicle, shall not be
less than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance.
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Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total bid
basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and
all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision -making
authority concerning such sale or any supervisory authority over the services to be rendered. This
rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the
City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bid ening.
Jamefi B. O'Neill II, CPPO, FNIGP
k�i/l Director of Purchasing and Risk Management
BID PROPOSAL
BID #5746
SECURITY SERVICES FOR PARKING STRUCTURES
BID OPENING: NOVEMBER 21 2002 3.00p m (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS
FOR SECURITY SERVICES FOR PARKING STRUCTURES PER THE BID INVITATION AND
ANY REFERENCED SPECIFICATIONS:
The City of Fort Collins Parking Services Department is requesting bids for Security Guard Services
in two parking structures located in downtown Fort Collins. The Old Town Parking Structure located
at 102 Remington St. and the Civic Center Parking Structure at 120 North Mason St.
A pre -bid meeting to review the structures will be held on November 7, 2002 at 10:00 am at 215 N
Mason room 2D. Awarded contractor must sign the attached Service Agreement and provide
insurance per Exhibit "B". This is a one year contract and may be renewed up to three more years.
Any technical questions regarding the Parking Structures should be directed to Carol Champion,
Parking Operations Coordinator and Project Manager, (970) 224-6057. E-mail address:
cchampion@fcgov.com
Purchasing questions should be directed to John Stephen, CPPB, Senior Buyer, (970) 221-6775. E-
mail address: jstephen@fcgov.com
Bid Schedule
Please submit a separate cost for security services for each facility, Old Town Parking Structure and
Civic Center Parking Structure respectfully. Award is based on Grand Total.
Our company will supply security per specifications for:
Old Town Parking Structure $ /month x 12 = Year Total
Civic Center Parking Structure $ /month x 12 = Year Total
Grand year total for both $
Firm Name
(Are you a corporation, DBA, Partnership, LLC, PC)
Signature
Title
Address
Phone/Fax
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SCOPE OF WORK AND SPECIFICATIONS
Section 1.0 Scope of duties related to daily operations:
1.1 Background
The City of Fort Collins is responsible for operating two parking structures in the core downtown
area. The intent of this bid is to solicit security guard services for both facilities. Two security guards
will be required with one stationed at each facility. The expectation is that each officer would be
responsible for all phases of building protection, including, but not limited to: guarding the premises
against fire, theft, pilferage, malicious injury, damage and destruction. Safety of the booth attendants
and the patrons utilizing the parking structures is ranked as the primary importance of this service.
The Old Town Parking Structure is located at the corner of Remington Street. and East Mountain
Avenue. in downtown Fort Collins. The parking structure is approximately 104,000 square feet with
four parking levels. There are two stairwells. The north stairwell is enclosed and has an elevator. A
parking attendant is stationed in the booth and access is controlled by automated equipment during
specific hours. Currently, security personnel provide coverage on the following schedule: Sunday
through Wednesday 7:00 pm until 3:00 am, Thursday through Saturday 8:00 pm until 4:00 am.
Patrols are done at 15-20 minute intervals. Security guards patrol on foot. At an undisclosed time
after closing the security guard removes money from a drop vault. Money is then transported to First
National Bank and deposited in the night deposit drop. The coordination with the guard at Civic
Center for use of the vehicle will be needed.
The Civic Center Parking Structure (CCPS) is located at the intersection of LaPorte Avenue and
Mason Street. The structure is 304,000 square feet with four levels and a fifth tier. Co -located on the
west side of the building is 15,000 square feet of retail space that is owned and operated by Post
Modern Development, Inc.
CCPS has two stair/elevator towers and two additional stairwells. A pedestrian walkway from the
CCPS to the Opera Galleria provides access and egress to College Avenue at the second level.
There are also two pedestrian breezeways on the West Side of the structure allowing for
access/egress to retail businesses and Mason Street.
Parking operations are similar at this location with the exception of two entrance/exit locations both
having a booth, an attendant and automated gate arms. Rounds are accomplished by foot patrols
and with the use of the patrol car.
A Security office will be provided at the south east end of the structure for personnel provided from
the security agency.
1.2 Scope of Work:
a) The area of coverage should be within the parking structures with the exception of exigent
circumstances.
b) Routine rounds of the facilities should be performed every 15-20 minutes.
c) Security personnel must be available to insure the booth attendant's safety at bar closure,
shift end, and anytime the attendants notify security that they need to leave the booth.
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d) All secured areas should be locked at the specified times. The areas include but are not
limited to the following:
1) 2 Breezeways allowing access to Mason Street.
2) Walkway to Opera Galleria
3) Loading dock
4) Entrances and exits
e) Guard services will be required to pick up money from the drop vaults located in the
attendant booths. The money maybe temporally moved to another vault or the bank or as
directed by the City Representative.
f) Guards will monitor and assist parking staff with disgruntled customers on an as need
basis should conflicts arise. The guard will have communication capability with booth
attendants via cell phone, 2-way radio and a desk telephone located in the security office.
The attendants will be able to contact the security personnel by similar means.
g) Guards will be required to complete a police report and an incident report per incident
occurrence. Reports must be completed and turned into the City Representative at the
end of shift. When Fort Collins Police respond or assist with disturbances a police case
number must be included on the daily report and any incident report that is completed by
the security guard.
h) A security officer report including a time log of the shift events must be submitted daily. The
officer will complete and drop off this report at the parking services office prior to leaving
each day.
i) Any emergencies should be reported immediately to the City's representative. Emergency
circumstances could include but not limited too theft, personal injury, property damage etc.
j) Security guards will be issued a set of keys to the building and the automated parking
equipment. In the event of a broken gate arm or a need to lower and raise the gates the
officer will be trained to repair and reposition the gates. They will also be trained by the City
representative to shut off power to the equipment to prevent an electrical hazard.
k) Guards will be expected to provide snow reports during storms. The City representative will
provide training and officers will be expected to activate any automated anti -icing system
should this system be implemented at the parking structure.
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Section 2.0: Bid Requirements
2.1 General Description of Services
The City of Fort Collins is soliciting bids from contractors who provide qualified armed guard
security personnel. The intent is to have a security guard in the parking structures at specific
times each day. The guard will perform regular foot patrols and vehicle patrol of the specific
structures throughout the evening and early morning hours.
2.2 Awarded Bidder Submittals
a) A written description of previous past experience related to security guard services similar
to that required here.
b) Provide indication of past and current contracts that would illustrate the bidder's ability to
perform the services required in this contract.
c) Provide technical qualifications; include equipment list and staffing plan for this contract.
d) A management plan for this contract, including organizational format, lines of authority,
communication and responsibility.
e) Identify by name, phone number and title, the key management person who will provide
overall supervisory and policy authority for the contract.
2.3 Awarded Bidder References
a) Provide at least three (3) references including:
Company/Institution, Address, Contact Name and Phone number.
Section 3.0: Specifications
3.1 Specifications required of agencies wishing to perform security service for the City of Fort
Collins Parking Services Department:
a) Two Security Officers will be needed to cover rounds for both parking structures according
to the following hours:
1) Sunday -Wednesday 7:OOpm to 3:OOam. Thursday -Saturday 8:00 pm-4:00 am.
2) Additional personnel may be requested during special events i.e., concerts, festivals,
or similar occasions.
3.2 Security guards must be Colorado P.O.S.T. certifiable as a police officer.
3.3 Security guards must be trained and be allowed to use pepper spray and a baton
3.4 Security guards must have a background check by the agency going back five (5) years.
Security guards must never have been convicted of a felony. The security agency must
require a physical and urine analysis testing before hiring. A review of each individual's
background check and an interview of each candidate by the City of Fort Collins
representative must occur before an authorization will be given to allow any security guard to
work in the parking structures. Violation of this specification will be grounds to terminate
services with the security services provider.
3.5 Security guards must carry firearms and be trained by the security agency
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on their use. Each guard must qualify with the firearm twice per year. Qualification records
must be available upon request to the City of Fort Collins Police Department.
3.6 Security guards must be trained and be kept current in American Red Cross
first aid and C.P.R., or equivalent.
3.7 Security guards must read and write the English language to enable them to
maintain a daily log of events and to converse with the public while working.
3.8 Security guards must wear an approved uniform at all times while on duty,
which clearly identifies their official capacity. Their appearance must be
neat and professional. Uniforms will be supplied and maintained by the
security agency.
3.9 The security agency must provide the proper amount of Worker's
Compensation Insurance to security personnel. The security agency
is responsible for compliance with all federal and state wage and labor
laws.
3.10 The agency must be familiar with OSHA (Occupational Safety and Health
Act) and operate within those guidelines.
3.11 Security personnel should be permanently assigned when possible.
3.12 The agency must provide personnel to cover the duties at each facility in
the event of an illness or an emergency.
3.13 The security agency will be responsible for removal of personnel servicing this contract who
do not meet or perform in accordance to the requirements in this contract.
3.14 All prices quoted should be firm and fixed for the specified contract period.
Section 4.0: Equipment Requirement
4.1 Security personnel will be supplied with an office in the Civic Center Parking structure. They
will be provided with a telephone, 2-way radios, desk and office supplies. One reserved
parking space will be assigned for the security car at the Civic Center Parking Structure. No
parking will be provided at the Old Town Parking Structure. Personal cars will be charged a
fee like any other patron.
4.2 The contractor will provide communications equipment as follows:
a) Cellular phone (required)
4.3 The agency must provide and operate an assigned vehicle. The vehicle must
be equipped with a light bar and the security agencies name and graphics.
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Section 5.0: Personnel Requirements
5.1 The personnel assigned to the City parking structures will have constant contact with patrons
who park there. It is imperative that the individual assigned to these facilities possess good
interpersonal and customer service skills. They should be comfortable and proficient in
working with a diverse population. They should be skilled at defusing potential conflicts.
5.2 The security officer must be at least twenty-one (21) years of age. They must have a valid
Colorado Driver's License. They must have a High School diploma or G.E.D. (General
Equivalency Diploma).
5.3 All persons servicing this contract shall be in good physical health and fully capable of
performing normal or emergency duties requiring moderate to arduous physical exertion such
as standing or walking for an entire shift, climbing stairs, running and self-defense. In
addition, persons servicing this contract will be competently and thoroughly trained to perform
their assignment.
Section 6.0: Payment
6.1 Operating cost for each structure will be tracked and accounted for independently.
Payment for services are paid monthly.
Section 7.0: Contract
7.1 Service Agreement
Awarded bidder must enter into the attached services agreement (SAMPLE) and provide the
required insurance. This agreement is effective for one year from the date on the service
agreement. At the option of the City, the Agreement may be extended for additional one year
periods not to exceed three (3) additional one year periods. Pricing changes shall be
negotiated by and agreed to by both parties and may not exceed the Denver — Boulder CPI-
U as published by the Colorado State Planning and Budget Office. Written notice of renewal
shall be provided to the Service Provider and mailed no later than ninety (90) days prior to
contract end.
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SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and
hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of () page[s], and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B",
consisting of () page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services The services to be performed
pursuant to this Agreement shall be initiated within
execution of this Agreement. Services shall be completed no later than
�) days following
Time is
of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing
signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City,
the Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the Professional mailed no later than ninety (90) days prior to contract end.
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