HomeMy WebLinkAbout133608 ANLANCE PROTECTION LTD - CONTRACT - BID - 5746 SECURITY SERVICES PARKING STRUCTURES ANNUALSERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and Anlance Protection LTD., hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of six (6) pages, and
incorporated herein by this reference.
2. Contract Period. This Agreement shall commence January 1, 2003, and shall
continue in full force and effect until December 31, 2003, unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed three (3) additional one year periods. Pricing changes shall be negotiated
by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by
the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the
Service Provider and mailed no later than ninety (90) days prior to contract end.
3. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To the
extent that the performance is actually prevented, the Service Provider must provide written notice to
the City of such condition within fifteen (15) days from the onset of such condition.
4. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
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4.3 The agency must provide and operate an assigned vehicle. The vehicle must
be equipped with a light bar and the security agencies name and graphics.
Section 5.0: Personnel Requirements
5.1 The personnel assigned to the City parking structures will have constant contact with
patrons who park there. It is imperative that the individual assigned to these facilities
possess good interpersonal and customer service skills. They should be comfortable
and proficient in working with a diverse population. They should be skilled at defusing
potential conflicts.
5.2 The security officer must be at least twenty-one (21) years of age. They must have a
valid Colorado Driver's License. They must have a High School diploma or G.E.D.
(General Equivalency Diploma).
5.3 All persons servicing this contract shall be in good physical health and fully capable of
performing normal or emergency duties requiring moderate to arduous physical
exertion such as standing or walking for an entire shift, climbing stairs, running and
self-defense. In addition, persons servicing this contract will be competently and
thoroughly trained to perform their assignment.
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EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance
coverage designated hereinafter and pay all costs. Before commencing work under this bid, the
Service Provider shall furnish the City with certificates of insurance showing the type, amount, class
of operations covered, effective dates and date of expiration of policies, and containing substantially
the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except after
ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take
out and maintain, at the expense of the Service Provider, such insurance as the City may deem
proper and may deduct the cost of such insurance from any monies which may be due or become
due the Service Provider under this Agreement. The City, its officers, agents and employees shall be
named as additional insureds on the Service Provider's general liability and automobile liability
insurance policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during
the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease
aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of
this Agreement such commercial general liability and automobile liability insurance as will
provide coverage for damage claims of personal injury, including accidental death, as well as
for claims for property damage, which may arise directly or indirectly from the performance of
work under this Agreement. Coverage for property damage shall be on a "broad form" basis.
The amount of insurance for each coverage, Commercial General and Vehicle, shall not be
less than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance.
"'DEC. 30. 2002' 6:08PMir«COMMUNITY FIRST INSSILITY INSURANCE, 559-P. 1�
Prto`Duccle (970)223-0924 FAX �ATE(Ml
(970)223-7438 12/30/2
Community First Insurance, Xl ONLY AND CONFERS NO RIG W7g UPON CC
107S W Horsetooth Rd, Ste 100 HOLDER, THIS CERTIFICATE DOES NOTA EN
EXTEND OR
Fort Collins, CO 8OS26 ALTER THE COVERAGE AFFORDED BY THE POLICIEg B):LI>11K
ygURSp INSURERS AFFORDING COVE Anlance Protection Ltd RAGE
PO Box 2401 INSURERA; Capital Indemnity/ApCO General
Ft Collins, CO 80522 INSURER8: Pin nacoi Assurance
INSURERC:
INSURER D;
OVERAGES INSURER E;
ANY REQUIREMENT, TERM OR CQNDITTON OF uvv ANY COENWCi�OR ED OTOHTER DOC INSURED
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS E
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
4TR TYPE OF INSURANCE POLICY NUMBER
GENERAL LIABILITY CP00061585 DATE (N
$ COMMERCIAL GENERAL LIABILITY 07/1?
CLADAS MADE OCCUR
A
GEML AGGREGATE LIMB APPLIES PER;
POLL PRO'
JECT LOC
AUTOMOBILE LIABIUTY
ANYAUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
GARAGE LIABILITY
7 ANY AUTO
MESS LIABILITY
7 OCCUR El CLAIMS MADE
DEDUCnB1E
RETENTION $
WORKERS COMPENSATION AND
EMPLOYERS' LIABILTTy
B
INSURER LETTER:
City of Fort Collins - Purchasing Dept
21S I Mason
Fort Collins, CO 80524
FAX: 221-6707
.b"I'EGT TO WHICH PHIS CERTIFICATE Mqy gE IISSUED OR DIN
TO ALL THE TERMS, EXCLLISIONS AND CONDITIONS OF SUCH
LIMITS
EACH OCCURRENCE g
FIRE DAMAGE (Any one fife) S
g
P(Any one, person) S
NAL & ADV INJURYSAL. AGGREGATECTS-COMP/OPAGG S 2
COMBINEDINGLE LIM IT
sBINEDq
S
INJURY
(Per m)
S
BODILY INJURY
(Peraeeident)
S
PROPERTY DAMAGE
(Per accldMr)
::
AUTO ONLY - EA ACCIDENT
S
OTHER THAN EA ACC S
AUTO ONL1^. AGG S
EACH OCCURRENCE-
g
AGGREGATE
S
S
S
E.L. EACH ACCIDENT S
EL, DISEASE.6A EMPLOY S
EL. DISEASE. POLICY LIMIT S
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EVIIRATION DATE THEREOF, THE LSSUING,COMPANY WILL ENDEAVOR TO MAIL
—i&— DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY )gND UPON THE COMPANY, ITS AGil OR
e
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City: Service Provider:
City of Fort Collins, Purchasing Anlance Protection LTD
P.O. Box 580 1800 E. Lincoln, C-3
Ft. Collins, CO 80522 Ft. Collins, CO 80524
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
5. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, the sum of $4,693.69 per month for Old
Town Parking Structure and $5,027.03 per month for Civic Center Parking Structure.
6. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning this
agreement shall be directed to the City Representative.
7. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The City
shall not be responsible for withholding any portion of Service Provider's compensation hereunder
for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other
purpose.
8. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
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responsibilities nor delegate any duties arising under the Agreement without the prior written consent
of the City.
9. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights or benefits provided to the
City under this Agreement or cause of action arising out of performance of this Agreement.
10. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any worts shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City-fumished materials, equipment
and labor, against defects and nonconformances in design, materials and
workmanship/workwomanship for a period beginning with the start of the work
and ending twelve (12) months from and after final acceptance under the
Agreement, regardless whether the same were fumished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of
written notice from City of any such defect or nonconformances, the affected
item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
11. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
12. Remedies. In the event a party has been declared in default, such defaulting parry
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself
of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions
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against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -
defaulting party's reasonable attorney fees and costs incurred because of the default.
13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
14. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions, suits,
claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of
any person or persons, or damages to property arising out of, result from or occurring in connection
with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured under this
Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page,
attached hereto and incorporated herein by this reference. The Service Provider before commencing
services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O.
Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage
required from an insurance company acceptable to the City.
16. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
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Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding
shall not invalidate or render unenforceable any other provision of this Agreement.
CITY OF FORT COLLINS, COLORADO
a municip I corporation
L--'" ohn F.`Fisc ch �
City Manage
By.
Jai s B. 'Neill II, CPPO, FNIGP
Dir ctor Purchasing and Risk Management
A
Date: � z y
PT: i—
City Clerk
APPRO D T FORM:
(17,7
AssistaM City Attorney
;tion LTD
�� � i �iGs�a✓
VICE PRESIDENT
Date: a
ATT ST. (Corporate Seal)
CORPORATES A Y% %
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EXHIBIT A
SCOPE OF WORK AND SPECIFICATIONS
Section 1.0 Scope of duties related to daily operations:
1.1 Background
The City of Fort Collins is responsible for operating two parking structures in the core
downtown area. The intent of this bid is to solicit security guard services for both facilities.
Two security guards will be required with one stationed at each facility. The expectation is
that each officer would be responsible for all phases of building protection, including, but not
limited to: guarding the premises against fire, theft, pilferage, malicious injury, damage and
destruction. Safety of the booth attendants and the patrons utilizing the parking structures is
ranked as the primary importance of this service.
The Old Town Parking Structure is located at the corner of Remington Street. and East
Mountain Avenue. in downtown Fort Collins. The parking structure is approximately 104,000
square feet with four parking levels. There are two stairwells. The north stairwell is enclosed
and has an elevator. A parking attendant is stationed in the booth and access is controlled by
automated equipment during specific hours. Currently, security personnel provide coverage
on the following schedule: Sunday through Wednesday 7:00 pm until 3:00 am, Thursday
through Saturday 8:00 pm until 4:00 am. Patrols are done at 15-20 minute intervals. Security
guards patrol on foot. At an undisclosed time after closing the security guard removes money
from a drop vault. Money is then transported to First National Bank and deposited in the night
deposit drop. The coordination with the guard at Civic Center for use of the vehicle will be
needed.
The Civic Center Parking Structure (CCPS) is located at the intersection of LaPorte Avenue
and Mason Street. The structure is 304,000 square feet with four levels and a fifth tier. Co -
located on the west side of the building is 15,000 square feet of retail space that is owned
and operated by Post Modern Development, Inc.
CCPS has two stair/elevator towers and two additional stairwells. A pedestrian walkway from
the CCPS to the Opera Galleria provides access and egress to College Avenue at the
second level. There are also two pedestrian breezeways on the West Side of the structure
allowing for access/egress to retail businesses and Mason Street.
Parking operations are similar at this location with the exception of two entrance/exit locations
both having a booth, an attendant and automated gate arms. Rounds are accomplished by
foot patrols and with the use of the patrol car.
A Security office will be provided at the south east end of the structure for personnel provided
from the security agency.
1.2 Scope of Work:
a) The area of coverage should be within the parking structures with the exception of
exigent circumstances.
b) Routine rounds of the facilities should be performed every 15-20 minutes.
c) Security personnel must be available to insure the booth attendant's safety at bar
closure, shift end, and anytime the attendants notify security that they need to
leave the booth.
d) All secured areas should be locked at the specified times. The areas include but
are not limited to the following:
1) 2 Breezeways allowing access to Mason Street.
2) Walkway to Opera Galleria
3) Loading dock
4) Entrances and exits
e) Guard services will be required to pick up money from the drop vaults located in the
attendant booths. The money maybe temporally moved to another vault or the
bank or as directed by the City Representative.
f) Guards will monitor and assist parking staff with disgruntled customers on an as
need basis should conflicts arise. The guard will have communication capability
with booth attendants via cell phone, 2-way radio and a desk telephone located in
the security office. The attendants will be able to contact the security personnel by
similar means.
g) Guards will be required to complete a police report and an incident report per
incident occurrence. Reports must be completed and turned into the City
Representative at the end of shift. When Fort Collins Police respond or assist with
disturbances a police case number must be included on the daily report and any
incident report that is completed by the security guard.
h) A security officer report including a time log of the shift events must be submitted
daily. The officer will complete and drop off this report at the parking services office
prior to leaving each day.
i) Any emergencies should be reported immediately to the City's representative.
Emergency circumstances could include but not limited too theft, personal injury,
property damage etc.
j) Security guards will be issued a set of keys to the building and the automated
parking equipment. In the event of a broken gate arm or a need to lower and raise
the gates the officer will be trained to repair and reposition the gates. They will also
be trained by the City representative to shut off power to the equipment to prevent
an electrical hazard.
k) Guards will be expected to provide snow reports during storms. The City
representative will provide training and officers will be expected to activate any
automated anti -icing system should this system be implemented at the parking
structure.
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Section 2.0: Bid Requirements
2.1 General Description of Services
The City of Fort Collins is soliciting bids from contractors who provide qualified armed
guard security personnel. The intent is to have a security guard in the parking
structures at specific times each day. The guard will perform regular foot patrols and
vehicle patrol of the specific structures throughout the evening and early morning
hours.
2.2 Awarded Bidder Submittals
a) A written description of previous past experience related to security guard
services similar to that required here.
b) Provide indication of past and current contracts that would illustrate the bidder's
ability to perform the services required in this contract.
c) Provide technical qualifications; include equipment list and staffing plan for this
contract.
d) A management plan for this contract, including organizational format, lines of
authority, communication and responsibility.
e) Identify by name, phone number and title, the key management person who will
provide overall supervisory and policy authority for the contract.
f) Security Services provider must assign a site supervisor for the parking
structures that will be responsible for supervising the other security guards
and be the primary contact for the Parking Services Operations Coordinator.
g) The Security Service provider must be Bonded and provide a copy to the City
on request.
2.3 Awarded Bidder References
a) Provide at least three (3) references including:
Company/institution, Address, Contact Name and Phone number.
Section 3.0: Specifications
3.1 Specifications required of agencies wishing to perform security service for the City of
Fort Collins Parking Services Department:
a) Two Security Officers will be needed to cover rounds for both parking structures
according to the following hours:
1) Sunday -Wednesday 7:OOpm to 3:OOam. Thursday -Saturday 8:00 pm-4:00 am.
2) Additional personnel may be requested during special events i.e., concerts,
festivals, or similar occasions.
3.2 Security guards must be Colorado P.O.S.T. certified as a police officer.
3.3 Security guards must be trained and be allowed to use pepper spray and a baton.
3.4 Security guards must have a background check by the agency going back five (5)
years. Security guards must never have been convicted of a felony. The security
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agency must require a physical and urine analysis testing before hiring. A review of
each individual's background check and an interview of each candidate by the City of
Fort Collins representative must occur before an authorization will be given to allow
any security guard to work in the parking structures. Violation of this specification will
be grounds to terminate services with the security services provider.
3.5 Security guards must cant' firearms and be trained by the security agency
on their use. Each guard must qualify with the firearm twice per year. Qualification
records must be available upon request to the City of Fort Collins Police Department.
3.6 Security guards must be trained and be kept current in American Red Cross
first aid and C.P.R., or equivalent.
3.7 Security guards must read and write the English language to enable them to
maintain a daily log of events and to converse with the public while working.
3.8 Security guards must wear an approved uniform at all times while on duty,
which clearly identifies their official capacity. Their appearance must be
neat and professional. Uniforms will be supplied and maintained by the
security agency.
3.9 The security agency must provide the proper amount of Worker's
Compensation Insurance to security personnel. The security agency
is responsible for compliance with all federal and state wage and labor
laws.
3.10 The agency must be familiar with OSHA (Occupational Safety and Health
Act) and operate within those guidelines.
3.11 Security personnel should be permanently assigned when possible.
3.12 The agency must provide personnel to cover the duties at each facility in
the event of an illness or an emergency.
3.13 The security agency will be responsible for removal of personnel servicing this
contract who do not meet or perform in accordance to the requirements in this
contract.
3.14 All prices quoted should be firm and fixed for the specified contract period.
Section 4.0: Equipment Requirement
4.1 Security personnel will be supplied with an office in the Civic Center Parking structure.
They will be provided with a telephone, 2-way radios, desk and office supplies. One
reserved parking space will be assigned for the security car at the Civic Center
Parking Structure. No parking will be provided at the Old Town Parking Structure.
Personal cars will be charged a fee like any other patron.
4.2 The contractor will provide communications equipment as follows:
a) Cellular phone (required)
4