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Home My WebLink AboutBID - 5678 TRAFFIC SIGNAL CONTROLLERS WINNING ECONOLITECitv of Fort Collins Admini( five Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5678 TRAFFIC SIGNAL CONTROLLERS BID OPENING: FEBRUARY 27, 2002, 3:OOP.M. (our clock) Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), February 27, 2002. A copy of the Bid may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #25678. (The bid number must be preceded by a 2 when using the Fax -line.) 2. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 1 Bidders must be properly licensed and secure necessary permits wherever applicable Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. t am B. O'Neill ec or of Purchasing and Risk Management 2 CITY OF FORT COLLINS BID PROPOSAL BID # 5678 TRAFFIC SIGNAL CONTROLLERS BID OPENING: February 27, 2002 3:00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS TRAFFIC SIGNAL CONTROLLERS PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids to furnish throughout the City 2070L controllers, and 2070LN controllers, or NEMA TS2 Type 2 controllers. The City will purchase a minimum of 50 2070L controllers from the successful bidder. If the City awards a bid for 2070LN or NEMA controllers a minimum of 75 will be purchased. Up to 200 controllers will be purchased by the City. Bids for 2070 controllers (L or LN type) will be evaluated on cost alone. NEMA controller bids will be evaluated on an adjusted cost basis as described below. The City may award multiple contracts from this bid based on the best interests of the City. Bidders may submit bids for any combination of the controller items. Technical specifications for controllers are included in the bid package. NEMA TS2 Type 2 controllers shall either have an existing driver for the MIST Traffic Signal System or the bidder shall include the cost of driver development in their bid. Driver development will be amortized of 100 controllers for purposes of determining the best bid. Successful bidders shall guarantee pricing for a period of three (3) years from the date of award. All bids shall be F.O.B. City of Fort Collins Street Department. For technical questions, please call Eric Bracke, Project Manager at 970-224-6062. For purchasing questions, please call John Stephen, CPPB, Senior Buyer, at 970-221-6777. �' Bid #5678 BID SCHEDULE City of Fort Collins Streets Department - Traffic Engineering Division 1. 2070L controllers meeting the requirements in the attached specifications (Minimum 50 controllers, maximum 80) 2070L controllers $ ea. 2. 2070LN controllers meeting the requirements in the attached specifications (Minimum 25 controllers, maximum 80) 2070LN controllers $ ea. OR NEMA TS-2 Type 2 controllers meeting the requirements in the attached specifications (Minimum 75, Maximum 100). NEMA controllers $ ea. Driver development $ I.S. 1100 = $ ea. Days for completed Delivery/Installation after Receipt of Order FIRM NAME: (Are you a corporation, DBA, Partnership, LLC, or PC) ADDRESS: TELEPHONE # FAX # BY: Signature Printed E-MAIL 4 TRAFFIC SIGNAL CONTROLLERS TYPE 2070 UNITS Type 2070 Traffic Signal controller Units shall meet or exceed the requirements of the State of California Department of Transportation, Transportation Electrical Equipment Specifications (TEES), November 19. 1999. Type 2070L Units shall on the State of California, Qualified Products List, October 2001 edition or shall have some other equivalent evidence of compliance with the TEES. Type 2070L Units shall be as described in Section 9.1.1 of TEES. Type 207OLN Units shall meet or exceed the requirements for Type 207OLCN Units as described in Section 9.1.1 of TEES, except that Type 207OLN Units shall include a Model 2070-3B Front Panel -Display B instead of the Model 2070-3C Front Panel -Display Blank. TRAFFIC SIGNAL CONTROLLERS NEMA TS2 UNITS NEMA TS2 controller units shall meet or exceed the requirements of the National Electrical Manufacturers Association Standards Publication No. TS2-1998 Update for Traffic controller Assemblies. NEMA TS2 controllers shall be in the Type 2A configuration and shall include the following: • Controller units shall include a D connector for preemption; • Controller units shall include Ports 1, 2, and 3. • Controller units shall have a minimum 8 row by 40 column backlit LCD display; • Controller units shall control a minimum of 12 phases, 4 overlaps, and 2 rings; • Controller units shall include 6 preemption inputs with differing levels of priority. NEMA controller units supplied under this specification shall be submitted to the City for compliance testing for a period of 5 working days before being determined as acceptable. 5 CITY OF FORT COLLINS BID PROPOSAL BID # XXXX TRAFFIC SIGNAL CONTROLLERS BID OPENING: , 2002 3:00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS TRAFFIC SIGNAL CONTROLLERS PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids to furnish throughout the City 2070L controllers, 2070LN controllers and/or NEMA TS2 Type 2 controllers. The City will purchase a minimum of 50 controllers from the successful bidder. If the City awards a bid for NEMA controllers a minimum of 75 will be purchased. Up to 200 controllers will be purchased by the City according to the schedule below. Bids for 2070 controllers (L or LN type) will be evaluated on cost alone. NEMA controller bids will be evaluated on an adjusted cost basis as described below. The City may award multiple contracts from this bid based on the best interests of the City. Bidders may submit bids for any combination of the controller items. Technical specifications for controllers are included in the bid package. NEMA TS2 Type 2 controllers shall either have an existing driver for the MIST Traffic Signal System or the bidder shall include the cost of driver development in their bid. Driver development will be amortized of 100 controllers for purposes of determining the best bid. Successful bidders shall guarantee pricing for a period of three (3) years from the date of award. All bids shall be F.O.B. City of Fort Collins Street Department. For technical questions, please call Eric Bracke, Project Manager at 970-224-6062. For purchasing questions, please call at 970-221-6775 BID SCHEDULE City of Fort Collins Streets Department - Traffic Engineering Division 1. 2070L controllers meeting the requirements in the attached specifications (Minimum 50 controllers, maximum 80) 2070L controllers $ ea. 2. 2070LN controllers meeting the requirements in the attached specifications (Minimum 25 controllers, maximum 80) 2070LN controllers $ ea. 1. NEMA TS-2 Type 2 controllers meeting the requirements in the attached specifications (Minimum 75, Maximum 100). NEMA controllers $ ea. Driver development $ I.S. /100 = $ ea. Days for completed Delivery/Installation after Receipt of Order FIRM NAME: (Are you a corporation, DBA, Partnership, LLC, or PC) ADDRESS: TELEPHONE # FAX # BY: / Signature Printed TRAFFIC SIGNAL CONTROLLERS TYPE 2070 UNITS Type 2070 Traffic Signal controller Units shall meet or exceed the requirements of the State of California Department of Transportation, Transportation Electrical Equipment Specifications (TEES), November 19. 1999. Type 2070L Units shall on the State of California, Qualified Products List, October 2001 edition or shall have some other equivalent evidence of compliance with the TEES. Type 2070L Units shall be as described in Section 9.1.1 of TEES. Type 2070LN Units shall meet or exceed the requirements for Type 2070LCN Units as described in Section 9.1.1 of TEES, except that Type 2070LN Units shall include a Model 2070- 36 Front Panel -Display B instead of the Model 2070-3C Front Panel -Display Blank. TRAFFIC SIGNAL CONTROLLERS NEMA TS2 UNITS NEMA TS2 controller units shall meet or exceed the requirements of the National Electrical Manufacturers Association Standards Publication No. TS2-1998 Update for Traffic controller Assemblies. NEMA TS2 controllers shall be in the Type 2A configuration and shall include the following: • Controller units shall include a D connector for preemption; • Controller units shall include Ports 1, 2, and 3 as defined in the specifications; • Controller units shall have a minimum 8 row by 40 column backlit LCD display; • Controller units shall control a minimum of 12 phases, 4 overlaps, and 2 rings; • Controller units shall include 6 preemption inputs with differing levels of priority. NEMA controller units supplied under this specification shall be submitted to the City for compliance testing for a period of 5 working days before being determined as acceptable. City of Fort Collins Exhibit A Communication System Insurance Requirements Page 2