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Home My WebLink About280698 NORTH STAR DESIGN AND 214608 PBS&J - CONTRACT - RFP - P884 CIVIL ENGINEERING ANNUAL (2)PROFESSIONAL SERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and North Star Design, Inc., hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with any project Work Orders for P-884 Civil Engineering Annual, issued by the City. A blank sample of a work order is attached hereto as Exhibit "A", consisting of one (1) page and is incorporated herein by this reference. No Work Order shall exceed $50,000. The City reserves the right to independently bid any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule stated on each Work Order. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto. 4. Contract Period. This Agreement shall commence upon signing, and shall continue in full force and effect until May 1, 2004, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published WOPSA 05/01 1 by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this agreement shall be effective when mailed, postage prepaid and sent to the following address: Professional: North Star Design 700 Automation Drive, Unit I Windsor, CO 80550 Attn: Patricia Kroetch, PE City City of Fort Collins, Purchasing P.O. Box 580 Ft. Collins, CO 80522 Attn: John Stephen With copy to City of Fort Collins, Engineering P.O. Box 580 Ft. Collins, CO 80522 Attn: John Lang In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 6. Design, Proiect Insurance and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City its officers and employees, in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City and for the City's costs and reasonable attorneys fees arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional WOPSA 05/01 2 shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $1,000,000. 7. Compensation. In consideration of services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis designated in Exhibit "B", consisting of one (1) page, attached hereto and incorporated herein by this reference. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant to the Work Order and upon approval of the Professional's direct reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 8. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 9. Proiect Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non -fading process to prove for long storage and high quality reproduction. 10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any Work Order and every thirty days thereafter, Professional is required to provide the City WOPSA 05/01 3 0 Representative with a written report of the status of the work with respect to the Work Order, Work Schedule and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 11. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 12. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 13. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default . 15. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting WOPSA 05/01 4 party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. in the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. WOPSA 05/01 5 THE CITY OF FORT COLLINS, COLORADO By: ( �P Johrf,F. Fischbach C Manager By: IC3 Ja es B. O'Neill II, CPPO, FNIGP ector of Purchasing & Risk Management Date: 5 / L 1 1 63 ATTEST: %4"I�/� �T`�S City Clerk ?,,7 4i APPROf S T FORT: Assista0Zity Attorney North StaPe Sian. Inc. 0 Title: ( eh t5 CORPORATE PRESIDENT OR VICE PRESIDENT Date:�p� ATTEST: Corporate Secretary WOPSA 05/01 6 (Corporate Seal) 'tip; �T • P�Y� EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DATED: Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs Project Scope of Services: Acceptance Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. Professional By: Date: The attached forms consisting of — ( ) pages are hereby accepted and incorporated herein, by woeSA 05/01 1 Description: User this reference, and Notice to Proceed is hereby given. City of Fort Collins By: Date: By: Director of Purchasing and Risk Management (over $30,000.00) Date: North Star `., design, inc. EXHIBIT B PROJECT TEAM SCHEDULE OF RATES City of Fort Collins RFP P-884 2003 Civil Engineering Design, Drafting and Surveying Services ENGINEERING HOURLY RATE Project Manager $85 Project Engineer / Project Designer $67 Design Engineer / Technician $55 Clerical $37 SURVEYING HOURLY RATE Registered Land Surveyor $64 Surveying Technician I $52 Surveying Technician Il $42 Surveying Technician I1I $37 Crew Rate (3 person) $130 Crew Rate (2 person) $105 GPS Receivers (each) $40 Draftsman (CAD Technician I) $52 Draftsman (CAD Technician 1I) $42 Draftsman (CAD Technician I11) $37 DIRECT EXPENSES Mileage: Standard Vehicle $0.35 / Mile 4-Wheel Drive $0.48 / Mile Prints: 18"x24" $1.50 / Sheet 24"x36" $2.00 / Sheet Mylar Sepia 24" X 36" $10.00/Sheet Copies: 8 % x I I" $0.15/copy 8 % x 14" $0.20/copy 11 x 17" $0.25/copy 700 Automation Drive, Unit I Windsor, Colorado 80550 970-686-6939 Phone • 970-686.1188 Fax 05-23-93 14:34 FLOOD & PETERSON uienw: 4105 IVUKUt .. rd i i d 1 ACORDTv CERTIFICATE OF LIABILITY INSURANCE 5DATE /23103 IMMOVIYYYY) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Flood & Peterson Insurance Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 4821 Wheaton Drive HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P O COX 270370 Fort Collins, CO 80527 North Star Designs, Inc 700 Automation Drive, Unit I Windsor, CO 80550 nnvcown,�n INSURERS AFFORDING COVERAGE INSURER A: The Hartford Insurance INSURER C: INSURER D: NAIC # THE POLICIES OF INSURA14CE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSION$ AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, 1w Am L R MW TYPE OF INSURANCE POLICY NUMBER F I= FFECTIVE DATE(MM/DDrYYI POLICY EXPIRA 10 IDATF MMIDOIYY LIMITS A GENERAL X UASILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE O OCCUR 348BANF8434 04113103 04/13/04 EACH OCCURRENCE $500 000 DAMAGE TOERENTED $5O ODD MED EXP (Any on* pmon) $5 000 PERSONAL &ADV INJURY $500 000 GENERAL AGGREGATE $1 000 000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY JEl T LOG PRODUCTS-COMP/QP AGG $1 OOO OOO AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUT03 NON -OWNED AI ITQS COMBINED SINGLE LIMIT (Ea warden!) $ BODILY INJURY (Per person) $ BODILY INJURY (Pm ngridr,A) $ ,... PROPF.RTYDAMAGZ (Pereccldent) $ GARAGE LIABILITY ]7VAIITO AUTO ONLY. EA ACCIDENT $ OTHER TKAIJ to ACC AUTO ONLY: AGG $ A $ EXCESSJUMBRELLA 1 BIrYCL LAIMIMS MADE X OCCUR C DEDUCTIBLE X RETENTION $ 10000 34SRANF8434 04/13/03 _._ 0411 EACIIOCCURRENCE s4,000,000 _3/O4 AGGREGAIE $4 000 000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPMETOILPARTNEPJEXECU HVt OFFIC,FRMIFMDER EXCLUDED? If ye9, describe under SPFOIAt PROVISIONS below OTHER "' _„_ WOSTATU- OTH. TORY LIMIT. E.L. LACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE '- $ E.L. DISEASE -POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS CERTIFICATE HOLDER __... _._ .. City of Fort Collins -Purchasing Attn: Jan P.O. Box 580 Fort Collins, CO 80522-0580 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30-_ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUTHORIZED ACORD 25 (2001/08) 1 of 2 #S248294/M244718 AZS 0 ACORD CORPORATION 1988