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Home My WebLink AboutBID - 5785 SURPLUS TELEPHONE DATA EQUIPMENTAdministrative Services Purchasing Division CITY OF FORT COLLINS City of Fort Collins INVITATION TO BID E-Mail BID #5785 SURPLUS TELEPHONE/DATA EQUIPMENT BID OPENING: APRIL 10, 2003, 3:OOP.M. (our clock) E-mailed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522- 0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), APRIL 10, 2003. BID RESPONSES MAY BE E-MAILED TO THE PURCHASING OFFICE AT ebonnette(aijcgov.com, or faxed to 970-221-6707. A copy of the Bid may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #25785. (The bid number must be preceded by a 2 when using the Fax -line.) 2. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. 215 ;forth Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our o 'ce 7 days after the bid opening. / am s B. O'Neill II, CPPO, FNIGP e for of Purchasing and Risk Management BID PROPOSAL E- BID #5785 SURPLUS TELEPHONE/DATA EQUIPMENT BID OPENING: APRIL 10, 2003, 3:00p.m. (OUR CLOCK) WE HEREBY ENTER OUR BID FOR THE PURCHASE OF CITY OF FORT COLLINS' SURPLUS TELEPHONE/DATA EQUIPMENT PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids for the purchase of Information Technology Department Surplus Telephone/Data Equipment, using the following BIDDING GUIDELINES: 1) The award will be made based on the Highest Grand Total Bid for all items as one complete lot. Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Listed, to fill in the Extended Price for that Line Item. Bidder will also fill in the Grand Total Bid at the bottom of the Bid Sheet, which is to be the Sum of the Extended Prices for each Line Item. The City reserves the right to accept or reject any and all bids. 2) All items are as -is, where -is. The buyer is responsible for paying the freight to ship all items. The winning bidder must remove all items from City premises within 10 working days after notification of award. Purchases are to be paid for by Certified Check or Money Order for the total amount of the Bid. Please include the ship -to address and desired method of shipment with your Bid. If you have any questions regarding the bidding process, please contact Ed Bonnette, C.P.M., CPIM, Buyer, at 970-416-2247. FIRM Paqe I Bid #5785 Surplus Telephone/Data Equipment Bid Sheet Description Unit Price Ext Price Box # 1 - Quantity Meridian Phone Sets Serial number 1 2616 w/Display NMTM608806CA 1 2616 Basic Grey NMNTM6036F2A3 1 2616 Basic Grey NNTM6036F2BD 1 2008 Basic Grey_ _ WA074201-4101 1 2616 w/Display NNTM_6083A16D 1 2008 w/Display NNTM604FFDB9 1 2008 w/Display NNTM60GACCOA - - -- Box #2 - - uantit - Meridian Phone---- Sets - - - Serial number - - - 1 2018 Desk Set 17409171 1 2616 w/Display 10160 1 2616 w'Display - 012N6NG 1 2616 w/Display NNTM60AE9EFD 1 1 2616 w/Display NNTM60AE9F02 2616 w/Display 2009 Desk Set 17000GNG 101204745 1 1 2009 Desk Set 17 2-401 NNTM605CBADO 0205ME 1 1 2008 Basic 2009 Desk Set 1 M2616 w/Display 102388941 NG 102609018NG 1 M2008 w/Display 1 M2008 Basic NNTM60C7DE3A Box # 3 -- -- - - -- uantit Misc. equipment Serial number 1 2500 single line desk set N/A 1 Meridian 2008 Desk Set 29004856 1 NortelOPC414C C9414 1 Misc. hardware for 19' Racks _ N/A 2 ADC Cables N/A 1 Kentrox Conveter 77840 1 Kentrox Conveter 77830 1 20 ft. 6 AWG Starnd Cable N/A 1 MAT 6.67 User Guide N/A 2 Field Kit NT1 R90BA - 2 Cables NT8D79AF 1 Kendrox Chassi 77020 1 Card inside Kendrox Chassis 7715-1-2) 211938063 Box #4 .yantity Meridian Phone Sets Serial number 1 M2112 Desk Set 4311 174408160 1 M2112 Desk Set 1 M2112 Desk Set 174081202 1 _ M2112 Desk Set _ 18146 1 M2112 Desk Set 174081902 FI RM 1 2008 Desk Set 60591735 Box # 5 Nortel PBX Cards -Quantity Serial number 1 QPC414B 3917662 1 QPC720 183ONXMJ 1 1 QPC720 QPC720 J9R4 1830AUMN 1 NT6D440AB LR16495 Box # li - - - - - — - Quantity Meridian Phone Sets__ Serial number 1_ 2616 Desk Set 102901372 1 Norstar 7324 Desk Set 408Z8GC 1 2008 Desk Set 6FD2F9 1 2616 Desk Set 11 R51K 1 2008 Desk Set 1602BU 1 Cap Modules 9560600 1 Cap Modules 958300 Box #7 Nortel PBX Cards NT8D228C NT8D228C Serial number uantit 1 1 1 -1 1 06J1J6 02019W NT8D228C GFCT89 NT8D228C GFCTH8 OTB 1308GHXH 18317BCA 1 NTBDAK 1 1 NT8D02GA Meridian 2009 Desk Set 160GAZ 890630 1 Meridian 2616 Desk Set 964274 1 Meridian 2008 Desk Set - Box # 8 72DOA1 -- - Quantity Norstar Phone Sets Serial number 1 7208 Desk Set 402889310 1 7310 Desk Set 406529308 1 Norstar Expansion Module 9311 1 7310 Desk Set 730KQR1 1 2500 Desk Set N/A 1 2554 Desk Set N/A 1 1 7208 Desk Set 7208 Desk Set 04003WE4 4186090004 1 7208 Desk Set 400299147 Box #9 - - Quantity Meridian Phone Sets Serial number 1 2008 Desk Set BA197C 1 2161 Desk Set 2206FK 771 C37 _ 1 2616 w/Display 1 2008 Desk Set BA19AE 1 2008 Desk Set D161 FC FI RM Paqe 3 1 �2616 Desk Set 2206BY 1 2616 Desk Set 0102AM 1 2616 Desk Set_ _ 0102A9 1 2112 Desk Set 5361669 1 2008 Desk Set AE48F6 1 2112 Desk Set 174081202 1 2009 Desk Set Box # 10 17405092 - -- - uantit Meridian Phone Sets Serial number 1 esk Set 2008 Desk.-Set- C500BE 1 2317 Desk Set 176090792 Box # 11 Quantity Misc. equipment Serial number 1 ADC Transformer 21300079656 1 ADC Transformer 213000079662 1 1 CPE Battery Back -Up 48 Bolt Battery N/A 2199357130 1 48 Bolt Battery 21199357164 - - - Box # 12 — uantit Meridian Phone Sets Black Handset Serial number 2 1 1 M2112 Desk Set 7310 Desk Set 17805162 970800 1 2008 w/Display _ 18019E 1 2009 Desk Set 9890629 1 2008 Desk Set 052A8B 1 2616 w/Display A0682302 1 _ 2009 Desk Set 174062401 1 2008 Desk Set 76283 1 2009 Desk Set 101218256 1 1 1 Desk Set 2008 Desk Set 2008 Desk Set 1001027 102095667 NT2K086A35 1 1 1 1 1 Desk Set Desk Set Desk Set Desk Set 2009 Desk Set NT4L11AD-93 NT4L11AD-35 NTOC22BA NTC22BB 1740632 _ Box # 13 _ an - - uantit Meridian Phone Sets Q Serial number - — - - 1 1 1 M 2616 desk set M2616 w/display M2616 w/display NTZK16AA35 nt2k16gn35 NT9K08AC35 Quantity Box All 4 Norstar Phone Sets Serial number 5 Norstar 7208 - ash n/a FIRM Paqe 4 2 Norstar 7208 -_grey n/a 1 Norstar 7208 - black n/a 2 Norstar 7324 - ash n/a 4 Norstar 7310 - ash n/a 1 Norstar 7100 - ash n/a 2 Norstar key expansion n/a Cage Surplus Quantitv Norstar Key System Equip Serial number 1 Norstar 12xO Trunk Module 402808934 1 Norstar 12x0 Trunk Module 405769333 _ 1 NT 06A Trunk Cartridge 404769344 1 Norstar 12xO Trunk Module 402449306 1 NT5B40GA Trunk Cartridge 404129306 1 NT5B40GA Trunk Cartridge 404679306 1 NT5B40GA Trunk Cartridge 404609344 1 Norstar Ox16 Station Module 401289018 1 Norstar Ox16 Station Module 100599135 1 Norstar Ox16 Station Module 402769307 1 Norstar Ox16 Station Module Norstar Compact DR2 401409427 1 400909311 1 Norstar M8x24-DS DR5 402469309 1 ALPHA CFR 2000NT 208V UPS 92539 1 ALPHA EPB-48EC Battery Pack 103536 1 ALPHA EPB-48EC Battery Pack 104903 1 ALPHA EPB-48EC BatteryPack 104928 1 Meridian 2018 set 17402261 1 Meridian 2009 set 17403301 1 Meridian 2317 set 161819054 CHW computer room surplus Quantity Misc Data Equipment Serial number 1 HP hub US34100254 1 Networth hub Y614BF740073 Misc. Cables 1 -Networth hub Y624BF710111 1 Compaq hub K10B301AFFZ194 1 Person Modem B0571103892 1 3COM Router 4SCA025053 1 3COM Router 4SCA02013 1 3COM Router 4SCA056026 1 Networth hub 70229185 1 Networth hub Y624BFQ90094 1 Networth hub Y624BDT10119 1 1 Networth hub Networth hub 70229080 70230162 1 Networth hub WO 800679 Page 5 Box # 15 antity Data Eauipment Serial number 1 3COM Router 4SCV002BL7 1 Parad ne DSU/CSU 4494953 1 ADC Kentrox DSU/CSU DDC1F8K5AA _ 1 Compaq 16 Port Hub Y646B10058 1 3COM 12 Port Hub 7TRV49FO21 1 3COM 12 Port Hub KTRS1 FD3A90 1 _ 3COM 12 Port Hub KTRS1FD3A94 1 3COM 12 Port Hub KTRS1 FD3A74 1 3COM 12 Port Hub KTRS1 FD3CA4 1 3COM 12 Port Hub KTRS1 FD M GRAND TOTAL BID IXXXXXXXXXXXXXXXX I XXXXXXX FIRM NAME ADDRESS PHONE/FAX SIGNATURE