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HomeMy WebLinkAboutWORK ORDER - GENERAL CORRESPONDENCE - UPPER FRONT RANGE REGIONAL TRANSPORTATION PLANWORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN NORTH FRONT RANGE TRANSPORTATION & AIR QUALITY PLANNING COUNCIL AND FELSBURG, HOLT & ULLEVIG DATED 1/31/00 Work Order Number: No. 2 Purchase Order Number: (Invoices to be paid by Upper Front Range TPR through Weld County, Colorado) Project Title: Upper Front Range Regional Transportation Plan Commencement Date: May 1, 2003 Completion Date: August 31, 2004 Maximum Fee: (Time and reimbursable direct costs): $53,870 Project Description: See Attached Scope of Services: See Attached Acceptance: User Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms), the Professional Services Agreement shall control. The attached forms consisting of (_) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. North Front Range T Profession /I ) Planning Co ncil: By:By: Date: J 0 3 Date: c: Purchasing - City of Ft. Collins CHANGE ORDER #1 P.T & Air Quality Upper Froint RaMe 2030 Region Trartspodati:mP[a.n. A statement of how the TPR will coordinate the vision with adjoining TPRs in the same corridor. A list of projects to be evaluated will be generated from project requests received from municipalities and counties, from the Upper Front Range TPR 2020 Transportation Plan, from the Transit Element, and from the results of Task 6 - Mobility Demand Analysis. FHU will work with the Technical Advisory Committee to create the project list. Each project request will be evaluated based on how well it addresses the corridor vision and corridor goals, capacity, roadway geometry, passengertfreight carrying capacity, and safety issues. FHU will evaluate the corridors requiring additional capacity in the region. Evaluation will include analysis of projected volume vs. corridor capacity, cost, accident data (provided by CDOT) and functional classification. Recommendations for capacity improvements will be multi -modal and could include a combination of modal improvements along a single corridor. Capacity recommendations will likely include transportation system management tools to be used as stand-alone capacity improvements or in conjunction with multi -modal improvements. Task 8 - Preferred Plan The result of this task will be identification of the elements of a preferred year 2030 multi -modal transportation plan for the region. These transportation projects will be chosen from the list compiled in Task 7 - Project Identification and Alternatives Analysis. Projects will be chosen on the basis of need and the project's ability to achieve the desired goals and objectives of the regional transportation plan and corridor vision. Input will be solicited from the public in the development of the project list and preferred plan. Task 9 - Prioritization Process Since the preferred project listing will likely exceed existing and future revenues, the Technical Advisory Committee will need a method to compare projects objectively to develop a financially constrained transportation plan. Because CDOT has requested an integrated multi -modal prioritized project list, the first subtask will be to work with the TAC to determine the overall approach to prioritizing projects across modes. Further discussion regarding multi -modal prioritization and several possible methodologies are included in the Focus Areas section. The FHU team will assist the Technical Advisory Committee in developing a list of criteria and appropriate weightings in order to objectively rank the projects identified in the preferred plan. It is important that early development and acceptance of criteria be established so that all projects are assessed in a consistent manner. It will also be important for the criteria to be somewhat general in nature so that they are applicable to the various transportation modes. We will then assist the TAC in the project scoring process and prepare a prioritized list of projects in the preferred plan. The prioritized multi -modal project list will be presented to the TAC for feedback, and modifications will be made accordingly. Task 10 - Financially Constrained Transportation Plan The Financially Constrained Plan will begin to evolve in the multi -modal project prioritization process. This task will identify projects that will be most beneficial to the region, in the context of realistic financial limitations, for inclusion in the Financially Constrained Transportation Plan. Upper Frdntt Range 2090 Regional, Transpartatio-n. Plan. Projects that will be included are those that rank the highest in the prioritization process within the financial constraints of the Other Regional Priorities monies allocated to the Upper Front Range Transportation Planning Region and help to achieve the corridor visions identified. An assessment of the social, environmental, energy and economic impacts of the Financially Constrained Plan will be conducted, indicating how the Financially Constrained Plan will affect the TPR. The potential impacts of not being able to implement the entire Preferred Plan will also be addressed. Task 11 — Consistency with State and Federal Requirements The purpose of this task is to document how the Regional Transportation Plan complies with State and Federal requirements. This documentation will include preparation of a Resolution of Adoption of the RTP by the Regional Planning Commission and a description of the FHWA funding for the Plan. Task 12 - Preliminary Draft Regional Transportation Plan The purpose of this task is to develop a Preliminary Draft Regional Transportation Plan following the guidelines set forth in the Colorado Regional Transportation Planning Guidebook, 2003. This draft plan will be distributed to the TAC for review and will be presented to the public at Open House #3. A 3-week review period will be provided for the TAC to review the Preliminary Draft Regional Transportation Plan. Task 13 - Draft / Final Regional Transportation Plan Comments on the Preliminary Draft from the TAC and the public will be incorporated, and the Final Draft Regional Transportation Plan will be created. The Final Draft will be submitted to the TAC and CDOT by April 1, 2004. Incorporating comments from the State Transportation Advisory Committee and CDOT, thirty-five copies of the Final Regional Transportation Plan and a CD containing an electronic version of the Final Regional Transportation Plan will be submitted to the Regional Planning Commission and CDOT by September 1, 2004. Budget/Schedule The proposed project schedule is defined by the following illustration. As shown, it is anticipated that the project will begin in mid -April. A Preliminary Draft RTP will be submitted in January 2004 for review by the TAC. The Final Draft will be submitted to CDOT by April 1, 2004, and the Final Plan will be submitted to CDOT by September 1, 2004.The estimated person -hours of effort associated with each task are outlined on the following table. Upper FrantRange 2030 Regian&tTro."portatianP6rL BUDGET Project Senior Manager Advisor Planner Graphics Support Task Principal II (Engineer ll) (Principal I) (Engineer II) (Designer ll) (Administrative) $150 $80 $130 $80 $65 $60 Total 1 Project Organization Hrs 2 4 6 Cost $300 $320 $0 $0 $0 $0 $620 2 Public Participation Process Hrs 40 80 16 8 144 Cost $6,000 $6,400 $0 $0 $1,040 $480 $13,920 3 Regional Vision, Goals, Objectives Hrs 4 8 8 20 and Stategies t Cost $6 00 $640 $0 $640 $0 $0 $1,880 4 Inventory of Existing Hrs 8 24 8 4 44 Transportation System Cost $0 $640 $0 $1,920 $520 $240 $3,320 5 Socioeconomic and Environmental Hrs 8 16 4 4 32 Regional Profile Cost $0 $640 $0 $1,280 $260 $240 $2,420 6 Mobility Demand Analysis Hrs 16 4 12 2 34 Cost $0 $1,280 $520 $960 $130 $0 $2,890 7 Project Identification/Alternatives Hrs 4 12 4 8 4 4 36 Analysis Cost $600 $960 $520 $640 $260 $240 $3,220 8 Preferred Plan Hrs 4 8 4 12 4 4 36 Cost $600 $640 $520 $960 $260 $240 $3,220 9 Prioritization Process Hrs 8 24 4 16 2 54 Cost $1,200 $1,920 $520 $1,280 $0 $120 $5,040 10 Financially Constained Hrs 4 12 4 4 4 4 32 Transportation Plan Cost $600 $960 $520 $320 $260 $240 $2,900 11 Consistency with Requirements Hrs 4 2 6 Cost $0 $320 $260 $0 $0 $0 $580 12 Draft Regional Transportation Plan Hrs 8 20 4 12 8 6 58 Cost $1,200 $1,600 $520 $960 $520 $360 $5,160 13 Final Regional Transportation Plan Hrs 4 16 4 8 8 4 44 Cost $600 $1,280 $520 $640 $520 $240 $3,800 Subtotal Labor Hours 78 220 30 120 58 40 546 Cost $11,700 $17,600 $3,900 $9,600 $3,770 $2,400 $48,970 Direct Costs Travel $1,000 Reproductions $2,500 Miscellaneous $1,400 '1yp q1 "% Upper FwktRaMe 2090 Regian&tTranspartatiarLPlarL PROJECT SCREED uLF 2003 2004 Q Project Organization © Public Involvement ©Vision, Goals, Objectives & Strategies Q Transportation System Inventory Socio-Economic Q & Environmental Profile Q Mobility Demand Analysis Project Identification © & Alternatives Analysis Q Preferred Plan Q Prioritization Process Financially Q Constrained Plan Consistency with Q State & Federal Requirements Q Preliminary Draft Report Q Draft / Final Report 0 Technical Advisory Committee Meetings Q Regional Planning Commission Meetings 0 Public Open Houses Fi_f.til�l'I�t� l LLFVIt= April 21, 2003 Mr. Frank B. Hempen, Jr., P.E. Director Weld County Public Works P.O. Box 758 Greeley, Colorado 80632-0758 Re: Revised Proposal Upper Front Range 2030 Regional Transportation Plan Dear Mr. Hempen: Attached is a revised proposal (including a work program, a schedule, and a budget) to assist the Upper Front Range Regional Planning Commission in preparing the 2030 Regional Transportation Plan. This submittal reflects the following changes to the proposal submitted on March 12, 2003: 1. The scope of Task 4 has been revised to clarify that the transit inventory will be extracted from the Transit Element, which is to be prepared by others. 2. Because this contract is being awarded through our basic agreement with the City of Fort Collins, the hourly billing rates have been adjusted to reflect the rates approved in that contract. To keep the contract value equal to our previous submittal, some minor adjustments to the estimated man- hours were necessary. Both of these changes are incorporated into the modified budget. 3. The project schedule has been modified to account for a mid -May start-up instead of the originally anticipated mid -April. The CDOT defined deadlines for the draft and final reports remain unchanged. If you have any questions regarding these revisions, please call. We look forward to beginning work on this assignment. Sincerely, Felsburg Holt & Ullevig Robert W. Felsburg, P.E., C.C.E. Principal Cc: Suzette Thieman Attachment Jenny A. Halcomb, P.E. Project Manager 303.721.1440 fax 303.721.0832 fhu@fhueny.com Greenwood Corporate Plaza 7951 E. Maplewood Ave., Ste. 200 Greenwood Village, CO 80111 Upper Front Range 2090 Regi.an.a.l. Transportatim?6n PROJECT APPROACH This Project Approach includes a discussion of key focus areas for the work effort, a detailed work program, a schedule, and a budget. Focus Areas In developing the approach to this project, FHU has identified several key Focus Areas. These are facets of the project for which CDOT's guidance for the 2030 Regional Transportation Plan updates has evolved from previous efforts. Focus Areas are aspects of the planning process that should receive enhanced emphasis or should be viewed in a different light compared with previous regional planning efforts. Expand and Update Inventory and Projections CDOT has recently standardized the format of data provided for the Regional Transportation Plans into a comprehensive Transportation Planning Data Set. The data, which have been integrated into a Geographic Information System (GIS) database, will be used as the primary source for updating and expanding the inventory of existing transportation systems and the socio-economic profile of the region. The demographic profile will include identification of minority and low-income populations within the region in order to address environmental justice concerns. CDOT's database will also be used to project future travel patterns for the year 2030 and to identify deficiencies of the transportation systems. Updating and expanding the existing inventory and projections is an essential component to distinguishing a vision for the corridors in the Upper Front Range Transportation Planning Region and identifying the future transportation needs of the region. Corridor Visioning Previous Colorado Statewide Transportation Plans have been comprised largely of a consolidated list of each Transportation Planning Region's individual transportation improvement projects. The Transportation Commission and CDOT planners would like for the 2030 Statewide Transportation Plan to be a more cohesive plan, presenting a more unified vision of statewide transportation goals and needs. One key unifying concept that CDOT has highlighted in its guidance to Transportation Planning Regions is the concept of Corridor Visioning. Corridor Visioning will involve the identification of key Strategic Corridors within a region (many key corridors will span two or more regions). The FHU team will work with the Technical Advisory Committee and other project participants to identify those corridors within the region. Input from the public would also validate the identification of appropriate Strategic Corridors. Once Strategic Corridors are agreed upon, the planning process would be geared to developing a vision for each comdor, including: _ its role in the regional and state transportation systems; current and anticipated demands on the corridor; key opportunities and constraints in the corridor, key connections with other corridors and facilities; and _ observed and anticipated safety or capacity deficiencies. Upper Froont R"P, 2090 Regi&ml, Transpodutian.? n. After having clearly defined the vision for the overall corridor, specific corridor improvement needs will be identified and the project prioritization process will include evaluation of individual projects against the overall corridor vision. Multi -Modal Prioritization Previous Regional Transportation Plans in Colorado have generally prioritized projects within various project categories. For example, highway improvement projects are evaluated against each other, and a ranked list of these projects is developed. Likewise, bicyclelpedestrian improvement projects are evaluated against each other to develop a ranked list of bicycle/pedestrian improvement projects, and so on. This has always been the case with the Upper Front Range. The prioritization of projects across different project categories to create an integrated multi - modal priority project list has been identified by CDOT as a desired direction for 2030 transportation planning. This integrated list will provide regions with a means to express their highest priorities for transportation improvements, or, how the region would prefer to allocate funds to transportation improvements if funding was completely flexible relative to modes of transportation. A compilation of these integrated lists by CDOT can provide important input to state decision -makers as statewide transportation funding programs are developed. There are a number of potential methodologies for prioritizing projects across different categories. We would identify potential approaches for consideration by the Technical Advisory Committee. Among the general approaches that are available are: Modify the prioritization process for all categories so that numerical ratings are comparable and the integrated list of projects can be ranked numerically. Project scores in various categories could be normalized so that projects would be ranked based on how much better or worse they scored compared with the mean score in that category. Develop a "2nd tier" evaluation process, in which TAC members or a sub -group would each rank projects and individual rankings would be compiled. _ Projects could be ranked based on how they are ranked within the available funding for that category; for example, projects whose costs account for 5 percent of funding for each category would be ranked highest, followed by the next 5 percent, and so on. The TAC will be responsible for choosing the most applicable approach. Public Involvement The public involvement process will play an important role in identifying the needs of the region and defining the criteria for prioritizing the projects included in the region's preferred plan. A series of public open houses will be held at key milestones in the planning process. The first open house will be used as a way to inform interested parties that the study is being conducted and to solicit general input from the public relating to transportation concerns and the vision, goals and mission statement of the region. The second open house will provide the public an opportunity to react to the potential transportation improvement projects and to provide their input on the criteria for prioritizing the projects. Finally, the draft transportation plan will be presented to the public for feedback. Due to the large area of the Upper Front Range TPR, the location of the public open houses will be rotated in order to maximize the geographic coverage of the region. Upper FroontRange 2090 Rgiana.I.Tramportatian.?" A primary goal of the public participation process is to reach out and receive feedback from a variety of stakeholders of the transportation system. A contact list of interested parties will be maintained, and notification of upcoming public meetings will be provided via several methods such as mailings, advertisements in local papers and public service announcements. A mailing list is available from the previous Upper Front Range TPR planning process. The FHU team also has access to an extensive mailing list of citizens interested in transportation issues from the Eastern Colorado Mobility Study, which can be used to supplement the existing list. Special consideration will be given to solicit the input of minority and low-income populations in order to ensure that such groups do not receive disproportionately high or adverse impacts from the projects included in the plan. Work Program The following work program (shown graphically on the next page) is based on FHU's understanding of the basic scope of work provided by CDOT and FHU's knowledge of the study area. It has been structured to take into account the recent publication of The Regional Transportation Planning Guidebook, January 2003 prepared by CDOT, as well as the specific characteristics of the Upper Front Range TPR. Task 1 - Project Organization FHU will review the scope of work with the client and make modifications, where necessary, to refine the work program to ensure that it addresses the needs of the members of the Upper Front Range Transportation Planning Region. The primary guidance of the project will be through the Technical Advisory Committee (TAC). The TAC is well established and has been very effective in directing previous efforts. The TAC i programmed to meet a total of six times throughout the planning process, but there may be a need to have additional meetings to address specific issues which arise. While only one TAC is proposed, it is anticipated that additional interested parties will be invited to specific meetings to discuss alternative travel modes such as transit, aviation, and bicycles. In addition, the work plan includes at least two full Regional Planning Commission meetings to discuss progress on the plan. Task 2 - Public Participation Process FHU understands the importance of public participation and consensus building throughout the study process. We propose the following public participation process to generate effective public participation. This open house will be held within the first month of the project. This will serve to inform interested parties that the study is being conducted and to discuss the preliminary mission statement, goals and issues. Interested parties will be encouraged to attend and share their views on transportation in the region. Upper Frdrtt Rar►.ge 2030 Regi r aLTrorsportatiarLP6rt w ORK PROGTzam Proieet Organization 40 Vision, Goals, Objeot'wes S Strategies Transportation System Inventory dd Soeto-seomomaa S environmental RegianalProFile Mobility Demand. anv4sis Proo��'eat Identification s alternatives analysis Preferred Plan Prioritization Proeess Constrained Plan lb Consistency wtt Preliminary State and Federal Draft Requirements Report Tec6-aeal advisory Committee / Regi.onalPlanning Cammissim Coordination PA6?artieipanon Upper FrantRange 2090 Regiana.lTransportattal ?6n The second open house will be held near the completion of Task 8 - Preferred Plan. This will allow interested parties to provide input on the projects proposed to be included in the preferred plan, suggest additional projects, and provide input on the criteria for prioritizing the projects. FHU will present the Financially Constrained Plan to the public at the third open house and solicit feedback on the draft Regional Transportation Plan. A number of different techniques will be used to inform interested parties that the study is being conducted. These include, but are not limited to: Extracting addresses of citizens interested in transportation issues located within the region from the Eastern Colorado Mobility Study mailing list and supplementing the existing mailing list from the previous RTP planning effort. Utilizing GIS database information provided by the client to produce additional mailings by area. Running ads in the local newspapers prior to each of the open houses. Informing local service groups of the project and asking them to spread the word. Preparing information that can be uploaded onto a host web site. Running public service announcements. Special attention will be given to reaching low-income and minority areas identified in Task 5 - Socio-economic and Environmental Regional Profile. Task 3 - Regional Vision, Goals, Objectives and Strategies This task will consist of reviewing and updating, if necessary, the study area transportation goals strategies and mission statement. Issues the region will need to deal with in order to achieve the vision will be identified. These might include funding and public support. The goals identified during this task will help direct the study and shape the preferred plan. The mission statement, goals, and issues will be presented to the public at the first open house, and input from the public will be requested. All public input will be considered and the mission statement, goals and issues will be updated as necessary. The updated mission statement, goals and issues will then be presented to the Technical Advisory Committee. The TAC will provide their final comments and this information will be finalized. The mission statement, goals, and issues will be presented at each public meeting and available at all TAC meetings to provide direction in the planning process. Task 4 - Inventory of Existing Transportation System A multi -modal inventory will serve as the baseline assessment of the existing transportation facilities and services in the region. The existing transportation network will serve as a base for projecting future transportation investments in the system. CDOT's Transportation Planning Data Set will be used as the primary source of information for obtaining a comprehensive understanding of the existing transportation system. Data collection will include the following: Upper Front RaMe 2090 Reg imal,TranspwtattonAm Identify significant corridors/systems in the region. This inventory will include documentation of roadway functional classification and identification of corridors on the National Highway System (including High Priority Corridors of the NHS), scenic byways, and Western Transportation Trade Network Freight Corridors. Compile existing roadway inventory data. Such data will include roadway miles, traffic volumes, volume/capacity ratios, traffic composition, access code category, surface conditions, bridge structure conditions, and accident histories. Incorporate data on the public transportation services (both fixed route and special service providers) in the region. These data will be extracted from the regional Transit Element to be prepared by others. Bicycle and pedestrian facilities of all types will be inventoried. These will include bike lanes, bike routes, and other popular on -street facilities and shared -use paths. The condition of shoulders on roadways on the state highway system will be also inventoried. This information will be supplemented by local plans, by the CDOT bicycle and pedestrian coordinator and from bicycle/pedestrian organizations in the area. _ Rail infrastructure for all rail lines, including type and condition of rail and service frequency (passenger/freight) in the region, will be surveyed and documented. Issues pertaining to abandonment, potential acquisition assistance, rail crossing upgrades, mergers and alternative transportation uses of existing rail lines will be identified. Sources of supplemental information include the Colorado Passenger Rail Study and Colorado's Freight Rail Study. The Division of Aeronautics will provide financial, operating and physical data on the airports within the region. This information will include the location of aviation facilities, level of commercial and private air service provided, passenger boardings and arrivals, runway pavement condition and airport safety issues. Inter -modal facilities (passenger and freight) will be identified including local park-n-ride facilities, satellite parking facilities, transit stations, rail/truck transfer centers, and air/freight terminals. Task 5 - Socio-economic and Environmental Regional Profile A socio-economic and environmental profile of the region will be developed and used as the basis for projecting future travel demand in the year 2030 and for identifying potential concerns. The inventory will include the following: Compile the current and future population, household, employment, tourism, agriculture, travel data, and other pertinent data from federal, state, and local sources. This inventory will include an environmental justice component, with identification of minority and low income population clusters in the region. _ Gather other available socio-economic reports and studies for the region. These reports and studies should include both public and privately funded documents that reflect existing and future regional population growth and economic development. At a minimum, these will Upper Frmtt Range 2090 Regiomi TroAspartatian.?" include regional, county, and local comprehensive plans, regional overview and reports produced by federal and state agencies and privately produced products that relate to population and regional economic growth. This information will be reviewed for consistency with the TAC, and a composite set of projections will be developed for use in plan development. _ Identify all major activity centers in the region and compile characteristic data on these centers. Such centers could include major shopping areas, employment centers, agricultura centers, recreation areas, distribution centers, higher education centers, health care facilities, government centers, national, state and local parks, and correctional facilities, etc. Identify environmentally sensitive areas including wetlands, air quality non -attainment areas and historic and archeological sites that potentially could be adversely impacted by future proposed transportation investments in the region. Task 6 - Mobility Demand Analysis Future travel demand in the region will be estimated based on anticipated growth. Future traffic volumes on the regional highway system will be estimated for the year 2030. Two methodologies will be used to forecast the future travel demand in the region. The first method will be to extract traffic projections from the travel demand model developed for the Eastern Colorado Mobility Study, and the second will be to apply growth factors based on the socio-economic projections and information provided in CDOT's Transportation Planning Data Set. These will be compared to CDOT's 20-year expansion factors and to projections included in local transportation plans, and a reasonable set of projections will be established. Future travel demand for alternative modes of travel will be developed on the basis of previous user levels on comparable systems in the region or on the basis of similar services in other communities in Colorado. These projections will also rely heavily on other planning studies such as the Colorado Passenger Rail Feasibility Study and recent TDPs in the region. Planning level capacity analyses will be performed to identify capacity deficiencies for corridors on the existing roadway network based on the traffic forecasts. Task 7 - Project Identification and Alternatives Analysis FHU will assist the Technical Advisory Committee in developing a vision for each corridor with regional and state significance. The vision will include: A mobility statement for the entire corridor describing the mobility needs in the corridor over the plan period and identification of mobility solutions and possible alternatives to highway solutions to address the needs throughout the corridor. A safety statement for the entire corridor describing the safety needs in the corridor over the plan period and identifying solutions to address safety needs throughout the corridor. _ An environmental statement for the entire corridor describing environmental sensitivities, including identification of potential human and natural impacts and potential mitigations throughout the corridor.