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HomeMy WebLinkAboutRESPONSE - RFP - P701 CONCESSIONS EPIC VENDING MACHINESR & D VENDING "Business By The Golden Rule" ROGER SORENSEN 2300 Silver Trails Fort Collins, CO 80526 CITY OF FORT COLLINS EPIC VENDING MACHINES and VIDEO GAMES PROPOSAL NUMBER P701 970-225-0294 13) No price increases the first 12 months. 14) No price increase the second 12 months, with the exception of any item having wholesale price increase of 6% or more. That individual item needs to be adjusted to correct the lost revenue from the price increase. This will be done according to contract specifications. Prices may or may not be adjusted thereafter. 15) We clean our machines daily! We believe a clean machine presents a better image of what we are trying to do. (Both for ourselves and the client). 16) We are the only vendor that has consistently serviced all or our clients daily from the beginning. We have lead the industry with this policy, and it is our company trademark with our clients. We have never had to be asked to provide this service for our clients because we just do it for them. No other vendor to our knowledge services all of their accounts everyday. All of the above can be verified through our references! R & D VENDING "Business By The Golden Rule" E) Concession Fee ROGER SORENSEN 2300 Silver Trails Fort Collins, CO 80526 970-225-0294 We agree to the terms of the Proposal. We propose the following commission fee to EPIC: 2-Snackshop Machines 20.00% Gross minus Sales Tax 2-Pop Machines 20.00% Gross minus Sales Tax 1-Beverage Merchandiser 20.00% Gross minus Sales Tax 2-Video Game Machines 20.00% Gross minus Sales Tax 1-Coffee Machine if allowed 10.000/0 Gross minus Sales Tax Multi -Price Capability 3200 quarters/ tokens S20o quarters /tokens 5600 quarters / tokens %00 quarters / tokens two vat co e�a'on <<o"s„okenIs - ���� ,�„� -..... k,.,„ - Programmable Space -to -Sales any opt oml 25 to lake ,f,Wm i i - = ick ptor yes yeS $'t$2,$5t $10, $20 $' $2,$' $10, $20 Service Diagnostics yes or 2 validator option 128 options 128 options Sold -Out Data Tracking yes yes yes yes 13 1/2"w x 26"h x 13"d 15 1 /2 w x 26 h x 13 1 /2 "d Historical & Interval Accounting Data & Promotional Sales Function The Leader in Cold Drink Vending AA I. [1 1 (]OLD / "SINKS i ' I SERIES to 9;VAr,- ; I lo-:0 IN Automatic Products ----int¢tn6tion64 ltd. n s c is e F ^G H I LCM Glassfront Merchandiser Automatic Products —int¢Tnatiana4 ltcl Mode/a11 NotBeYeraye Meincbandiser. 1H SitL%4 Atari Games C tel (408) 43: t�4 /mipmi,:F Ok 4yp hk}p 3i. j j ration 6'75 Sycamore Drive f 0 fax (4,08) 43 "ff www.at Sit@4 s. CA 95035 nes.com Cal�ii)g thc- "ORIJ biN stc?K»>, T�# I At' ri Games Corporation f )T 1 675 Sycamore Drive 0 Milpitas, C4 95035 tel (408) 434-3700 Q Qfax (408) 434-3776 C, EI-I Q www.atarigames.com LJO t I x I 1 111 its 1998 Atari Games corporation. All rights reserved. Gauntlet is a registered trAdemark of Atar) Garnet CorpoMtion. State Farm Fire and Casualty Company ....... . 3001 8th Avenue Greeley, CO 80638-0001 RENEWAL CERTIFICATE ,J 96-E� D-6185-0 UAIE UUE PLEASE PAY THIS AMOUNT OCT 05 1998 TO OCT 05 1999 I I OCT 05 1998 $1, 344.00 T-1508-F625 F N DBAERS&6 VENDING 2300 SILVER TRAILS CT FORT COLLINS CO 80526-6418 II��LIL1116LIdILIIIIIIIIIJIdIIIIII�ILl1ndI���II��J Location: 2300 SILVER TRAILS CT FORT COLLINS CO Add Ins -II: GOLDCO Loss Payee: AMERICAN BANK Forms, Options, and Endorsements Special Form 3 FP-6103 Money & Secur $2,000/$2,000 OPT MO Amendatory Endorsement FE-6206.1 Tree Debris Removal FE-6451 Policy Endorsement -Business FE-6464 Additional Insured Endorsement FE-6494 Glass Deductible Deletion FE-6538.1 Loss Payable Endorsement FE-6309 Inland Marine Attaching Dec FE-8750 Inland Marine Conditions FE-8751 Vending Machine Form FE-8764 Audit period: Annual Policy number 96-ED-6185-0 replaces 96-CZ-3135-1. / Ii�6�eki�yusS�/►rer�ac... Agent RAD BI CHOFF Telephone (970) 223-9400 Coverages and Limits Section I A Buildings Excluded B Business Personal Property 3 300 C Loss of Income Actual Loss Deductibles - Section I Basic 250 Other deductibles may apply - refer to policy Section 11 L Business Liability $1,000,000 M Medical Payments 5, 000 Gen Aggregate (Other than PCO) 2, 000, 000 Products -Completed Operations 2, 000, 000 (PCO Aggregate) Estimated Prem (Sec I) $97. 0( Forms, Opts, & Endrsmnt 1,078.0( Estimated Prem (Sec 11) $169.00 Amount Due $1,344AC Premium Reductions Your premium has already been reduced by the following: Renewal Year Discount Cov. A - Inflation Index: N/A Cov. B - Consumer Price: 163.0 Prepared AUG 10 1998 f See reverse side for important information. Please keep this part for your record. See reverse side for important information. Please keep this part for your record. State Farm Fire and Casualty Company 3001 8th Avenue Greeley, CO 80638-0001 Tz POLICY NUMBER BUSINESS MISCELLANEOUS PROGRAM 0 96-ED-6185-0 OCT 05 1998 TO OCT 05 1999 T-1508-F625 F N SORENSEN ROGER D DBA R g, 6 VENDING 2300 SILVER TRAILS CT FORT COLLINS CO 80526-6418 Description of Operations Stat Class VENDING MACHINE OPERATIONS - 786 FOOD DFLCTfUNRAGAld YIFROMR INSURED'S PREM SES Agent BRAD BISCHOFF Telephone (970) 223-9400 RENEWAL CERTIFICATE DESCRIPTION OF OPERATIONS CONTINUED Section II Premium Bases*/ Estimated Exposure Rate Premium S* 179909 0.94 $169.00 * Premium Bases S Per 11000 1000 Gross Sales P Per1000 Payroll T Per Admissions C Per Camper Day H Per $1000 Gallon Prepared AUG 10 1998 A) History and Experience R&D Vending has been in business for 8 years, in the Fort Collins, Loveland, Greeley, Berthoud and Eaton area. A total of 16 years experience in operating and servicing video games. We are a Sole Proprietorship in good standing with all Federal, State, and Local Governments, and operate the company directly hands on, NO Subcontractors! State Sales Tax License 23264600000 County Sales Tax License LC2993 LC8985 LC8984 City of Fort Collins License 29998 Resume of Previous History: 16 years experience in Vending and Video Game Industry 5 years as Director of Marketing for a National Credit Reporting Agency 5 years as Director of Operations for a National Credit Reporting Agency 8 years as Owner/Operator of 5 Roller Skating Rinks 4 years as Electrician for Herdman Electric in Greeley 3 years as Summer Help for Parks Department in Greeley Am a native of Greeley/Fort Collins having grown up in both cities and graduating from Greeley West High School. All work history has lead to the formation of R&D Vending Our major goal has not been to be the biggest, but to certainly to be the best! L^_3 640'0000 R&D VENDING C300 SILVER TRI._S DR FT COLLINS. CO 30526 B) Correspondence and Contact Person Roger Sorensen - Owner/Operator 970-225-0294 R & D VENDING "Business By The Golden Rule" ROGER SORENSEN 2300 Silver Trails Fort Collins, CO 50526 970-225-0294 SIX VERY GOOD REASONS WHY YOU SHOULD CHOOSE: R&D VENDING vs. * fps- machines serviced and filled daily! * Fresh Products - Inventory purchased daily and stocked in machines same day to keep products fresh, Never Stale! * Quality Name Brand Merchandise - Always Top of the Line! Hershey, Frito Lay, Hostess! * New High Performance Machines Every machine set is Brand New and has its own Dollar Bill Changer! Verified through our references and their employees THERE IS A DIFFERENCE!!!! In eight years we have never lost a client! * Down Time - average refund over the last 6 months is $.02 cents per account per month. In last 6 months one machine was down for only 2 hours. COMPETITORS Once a week and sometimes twice a month. Inventory bought in bulk and warehoused often up to the stale date of the product. All to often purchase off Brands, On Sale Items or from Thrift Stores in order to increase profit margin. Lacks quality and freshness. Old machines set with no ability to make change for a dollar. Often set numerous machines at a location so they only have to stop once a week or twice a month. No client / vendor or employee relationship is built. Seldom know the vendor has been on site to stock the machines. Almost NEVER asks the client if they are having any problems, usually afraid of the answer. Response time to service call averages about two days, and many times several weeks. Refund average believe it or not is $9.58 per month per account. R & D VENDING "Business By The Golden Rule" ROGER SORENSEN 2300 Silver Trails Fort Collins, CO 80526 IT ALWAYS COMES DOWN TO SERVICE! C) References 970-225-0294 R & D Vending takes pride in the fact we have never lost a client in 8 years! This is in great part due to the high degree of Customer Service we provide. The importance of daily service cannot be stressed enough since it is in fact the main source of our success by recognizing and eliminating problems before they occur. The following are a couple of references that may be called on to verify our claim: Goldco Industries - 3.5 years Ron Statler - Manager of Administration 970-663-4770 200 employees Summit Crest - 3 years Allen Council - General Manager 970-532-2632 250 employees Universal Forest Products - 5 months Lauri Dieterle - Purchasing Manager 970-686-5631 175 employees Platte River Steel - 4 years Ted Woodard - Plant Supervisor 970-356-2326 75 employees Tenneco - 3 months Belynda Kirkpatrick - Plant Representative 970-686-8647 125 employees Mountain Coin - 4 years Larry Maro 303-427-2133 Cold Food - Coffee - Pop - Snackshop Machine Coffee - Pop - Snackshop Machines Cold Food - Pop - Snackshop Machines Coffee - Pop - Snackshop Machines Cold Food - Coffee - Pop - Snackshop Machines Vending Machines - Video Games Additional references may be obtained if necessary. R & D VENDING "Business By The Golden Rule" D) Equipment Description ROGER SORENSEN 2300 Silver Trails Fort Collins, CO 80526 970-225-0294 1) 2 - Snackshop Machines (LCM2 series holds 700 selections each) 2 - Pop Machines (500 cans per machine) 1 - Beverage Merchandiser (500 bottles per machine) 2 - Money Changers (AC2001 series) 2 - Video Games ($.50 cents per game). 2) 1 would like the opportunity to include a coffee machine. I am aware you have had one in the past that did not work out well. However, a check of my clients will show you it can work very effectively, and add additional revenue for both of us. I maintain, and clean my coffee machines daily and get nothing but exceptionally good comments on the products received from the machine. Especially the Fresh Brewed Coffee and French Vanilla Cappuccino. We have never had a problem with any of our coffee machines! Coffee 8.25 oz. Fresh Brewed Coffee $.50 Caffiene Free Coffee $.50 Hot Chocolate $.50 Cafe Mocha $.50 French Vanilla Cappuccino $.50 3) Video Games are priced at $.80 per game. We are happy to provide two new video games, and will replace one video game every nine months with a new video game. All games will be selected from the top of the list for most playable, and yet family oriented. We shall submit the new selection for approval. We have no problem with requests. Our distributer can help with information. Information on new video games coming out in December, are attached to this bid. Our desire is to purchase new, up to date, and playable videos. Because December is the month for new video games being manufactured, and 1998 models are no longer in production, we do not have all of the new brochures yet. They should be out in the next 30 days, and we would be happy to get with EPIC once they are in, should we be selected. We have 16 years experience in this field. 4) 5) We purchase our own Pop Machines. Because of this, we are able to stock our machines with both Pepsi and Coke products. Both machines would be new. Each machine holds 500 cans, and has 8 selections each. We stock them with the following 12 oz. cans: Pepsi $.55 Mountain Dew $.55 Dr. Pepper $.55 Diet Pepsi $.55 V8 $.80 Minute Maid 100% Orange Juice Gatorade Citrus Cooler Coke $.55 Sprite $.55 Diet Dr. Pepper $.55 Diet Coke $.55 O/S Cranberry Juice $1.00 $1.00 $1.00 We purchase our own Beverage Merchandiser Machines. Because of this, we are able to stock our machines with numerous beverage products. Each machine holds 500 bottles, and has 10 selections. We stock them with the following: Powerade Mountain Blast 20 oz. $1.25 Powerade Fruit Punch 20 oz. $1.25 Fruitopia Fruition Juice 16 oz. $1.25 Fruitopia Strawberry Juice 16 oz. $1.25 Fruitopia Rasberry Lemonade 16 oz. $1.25 Stewarts Root Beer 16 oz. $1.25 Stewarts Cream Soda 16 oz. $1.25 Stewarts Key Lime 16 oz. $1.25 Stewarts Orange and Cream 16 oz. $1.25 Lipton Tea Sweetened 16 oz. $1.25 6) We are willing to provide two Bill Changer Machines (AC2001 series), with EPIC's permission.This would help to insure EPIC that a change machine was available at all times. Change can be given for $1-$5-$10-$20 bills. These will be new Bill Changers, not used. Information is attached to bid. 7) We shall provide two new Snackshop Machines. The following is a list of the popular items we stock in our snackshop machines. Numerous other selections are available, however eight years of experience has led us to these quality name brands: FRITO LAY BRAND HOSTESS Ruffles Plain Chips-1oz.$.55 Cinnamon Rolls $1.00 Salsa Verde Chips-1 oz. $.55 Chocolate Gems $1.00 Fat Free Pretzels-1 oz. $.55 Glazed Gems $1.00 Crunchy Cheetos-1oz. $.55 Fruit Pies $1.00 Lays BBQ Chips-1oz. $.55 Guardettos-1oz. $.60 Ritz Bits-1 oz. $.60 :o7l 10-0 Austin Cheese Crackers w/Peanut Butter $.60 Snickers $.60 Mars $.60 Rice Krispy Treats $.65 Reeses Peanut Butter Cups $.60 M&M w/Peanuts $.60 Rolo $.60 M&M Plain $.60 Skittles $.60 Planters Peanut Candy Bar $.60 Nutrageous $.60 Farley Fruit Snack $.65 Twix $.60 Trails Best Beef Stick $.65 Mr Nature Nut/Yogart Mix $30 Oreo Cookies $.60 Twizzlers Cherry Nibs $.60 Jolly Rancher Assorted $.65 Breath Savers $.65 Big Red Gum $.50 Sugar Free Carefree Gum Spearmint $.50 Knotts Assorted Shortbread Cookies $.65 Plantation Brownies $30 Every four months we change a couple of items in each categorie to add variety. I can explain this better if necessary. Prices would remain the same on new items. 8) All machines will be restocked daily and checked twice a day prior to 6pm. Monday - Friday. All machines will be restocked and checked on Saturday and Sunday before 10am. Additional time is available on weekends and holidays to restock if business warrants it, do to special events or holiday promotions. 9) All equipment set on site will be NEW equipment. Every machine will have a NEW dollar bill acceptor. Any problems with a machine can be addressed on a local call (225-0294). We are a Fort Collins company located about 10 minutes from EPIC making service and response time a much needed benefit to you as a customer. Response time is generally within a couple of hours. Malfunctioning equipment is generally repaired within 24 hours. Parts for equipment are readily available and can generally be installed the same day if necessary. I service approx. 2500 customers a day, and have 45 machines on locations with a average of only two service calls per year total. Average time to fix the machine was 15 minutes. 10) If additional equipment is necessary to handle volume it can generally be on site within 72 hours. This can be verified through my references. 11) There should be NO need for a City Employee to handle refunds. They have their own job to do! Because of the way I do business there should be minimal refunds experienced. This too can be verified through my references! They experience one refund maybe every three months and the majority have not experienced any need for refunding. I would be very willing to explain further if needed. Refunding can be setup to the clients preference. 12) All machines will be tagged in a prominent place with the required Department of Revenue "Vending Machine Registration" sticker shown on the first page of this proposal.