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Home My WebLink AboutBID - 5611 AUTO PARTSAdminit, hive Services Purchasing Division City of Fort Collins INVITATION TO BID Sealed bids will be received and publicly opened at the office of The Director of Purchasing and Risk Management, 256 West Mountain Avenue, Fort Collins, Colorado 80521, at the time and date noted on the bid proposal and/or contract documents. Bids must be received at the Office of the Director prior to the opening time (our clock). SPECIAL INSTRUCTIONS All bids must be signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for opening. Once bids have been accepted by the City and opening time has passed, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the city of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Department will be accepted. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. All bids must be labeled with both the project name and bid number indicated on the bid proposal. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Vendors not responding to requests for bid shall be removed from our automated listing for the requested commodities/services. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any 1 256 W Mountain Avenue • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight Terms: Unless otherwise noted, all freight is F.O.B. destination, freight prepaid. All freight charges must be included in prices submitted on proposal. Discounts: Any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing Restrictions: Your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions on cement. A copy of the Resolution 91-121 is available for review in the Purchasing Division or the City Clerk's office. Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid Results: For information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Ja s B. O'Neill, II, CPPO ctor of Purchasing & Risk Management 2 CITY OF FORT COLLINS BID PROPOSAL BID # 5611 BID OPENING: May 31 2001 2:30 m lour clock WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR Auto Parts, PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. The City of Fort Collins is soliciting bids for approximately $100,000 per year in parts and supplies purchases for a one year period, commencing with notification of award and ending one calendar year from that date. Parts and supplies will be purchased for the City's 1800 unit fleet that encompasses domestic and foreign passenger cars and light trucks, heavy duty trucks, industrial and farm vehicles, as well as a variety of lawn and garden equipment. SPECIFICATIONS UALITY Quality of the products' bid will be carefully reviewed. PRICES SHOWN ON THE BID FORM MUST BE FOR THE TOP -OF -THE -LINE PRODUCTS ONLY; EQUAL TO OR SURPASSING THE QUALITY OF THE BRAND USED IN THE BID FORM. The City of Fort Collins reserves the right to examine and test for quality, any parts offered for bid. During the bid award period, substitutions will not be accepted without prior approval. SERVICE The awarded vendor must provide a representative from their company, to make weekly calls to i the City Parts Department for stock orders, to pick up returns, to work wth the Parts Manager on any unpaid invoices, and to take care of any other problems that may arise. DELIVERY SERVICE MUST BE PROVIDED ON AN AS NEEDED BASIS. HOURLY e. ONE TIME DAILY DELIVERIES, U.P.S. OR OTHER FREIGHT CARRIERS WILL NOT BE CONSIDERED. DELIVERIES MUST TAKE NO LONGER THAN ONE HOUR FROM THE TIME THE ORDER IS PLACED, PREFERABLY WITHIN 30 MINUTES. ANY EXCEPTIONS TO DELIVERY WILL NOT BE CONSIDERED. Vendors must provide duplicate invoices at time of delivery. If returns and cores are returned with the delivery drivers, the City requires a credit invoice the same day. Please describe any on-line ordering system capabilities. PRICES These line sheets should show the Citybuying ~ yy "' amea p complete line rice sheets. be given as a percentage of any list other than retail; ce for all items in relevant lines. The prices may subsequent price changes or a dealer, distributor, jobber, etc. Any 9 approved parts substitutions must be accompanied by the issuance 3 of new price lists that show the same information. Where the publishing of line sheets is proceeded by official memoranda, a copy of these will be accepted as justification. Regardless of the direction of the price fluctuations, the awarded vendor must provide the City of Fort Collins Parts Department with all revisions, notifications of revisions, and promotional discount announcements. ANY INVOICE PRICED HIGHER THAN THE BID PRICE WILL BE REPRICED FROM OUR PRICE LISTS AND PAID ACCORDINGLY. Sales prices cannot be bid unless those prices are given for complete bid period. Warranty information should be included in each parts section on tha nrirc sheet. METHOD OF AWARD This bid will NOT be awarded to one vendor unless that vendor has the lowest prices on all lines. The bid will be awarded separately by product line to the vendor submitting the lowest price for that line, where availability, quality, warranty and service are equal. The award will be for a period of one year, unless sooner terminated as herein provided. In addition, at the option of the City, the agreement may be extended for additional one year periods, not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties. The parts department will request parts from the awarded vendor first, and depending upon urgency, will contact the next lowest bidders, until parts are obtained. If the awarded vendor is consistently out of stock to the detriment of the Fleet Services operation, the award may be terminated and awarded to the next lowest bidder. SPECIAL CONDITIONS AND INSTRUCTIONS The City of Fort Collins reserves the right to withdraw an award from a vendor based on subsequent performance or for misrepresentation of the claims stated in his/her bid regarding prices, service, warranty, availability or quality after written notification of any infractions is given and corrective actions are not satisfactory. The first column of the attached pricing table shows major brand part numbers and application information. Bidders are to identify their corresponding part number, brand, price, and in -stock status in the remaining columns. "In -stock" means items are located in Fort Collins and available for delivery within one hour. Space for warranty coverage is provided after each section, along with space for bidders to enter any other relevant information. Labor claims related to parts warranties must be paid at the City of Fort Collins Fleet Services labor rates using industry standard flat rate schedules. This pricing table is a means of evaluation only. The City of Fort Collins reserves the right to bid any items separately and to purchase parts on special promotions, show specials, etc. 4 Bid # 5611, Auto Parts Bid Proposal May 31, 2001 PART # FILTERS 85036 OIL FILTER 85060 OIL FILTER 85372 OIL FILTER a 85515 OIL FILTER 85784 OIL FILTER 86097 FUEL FILTER 86109 FUEL FILTER 86239 FUEL FILTER 86296 FUEL FILTER 86311 FUEL FILTER 88117 AIR FILTER 88040 AIR FILTER 87276 AIR FILTER 87714 AIR FILTER i 88418 AIR FILTER BELTS 7340 V-BELT 7430 V-BELT 7435 V-BELT K060642 SERP BELT K060705 SERP BELT K060956 SERP BELT K100618 SERP BELT SEALS 8974SSEAL, NATIONAL 2081 SEAL, NATIONAL 13990 SEAL, CR 442251 SEAL, NATIONAL 4249 SEAL, NATIONAL UNIT PRICE I QTY (in Fort Notes: Bid # 5611, Auto Parts Bid Proposal May 31, 2001 IGNITION PARTS DR323X ROTOR DR460X DIST CAP JtNbo R, COOLANT 160X IDIST CAP ;07X ROTOR 68X DIST CAP 18X ROTOR 68X DIST CAP UNIT�_IQTY - (in Fort Col se price the following parts for a: 1998 Chevrolet No. Description Price New Water Pump HD Front Shocks HD Rear Shocks U.J.@ Rear Diff Exc H.D. Chassis Premium Quality Front Brake Pads 4X4 with a 5.71- V8 Engine & Auto Trans Bid # 5611, Auto Parts Bid Proposal May 31, 2001 No. the fo for a: 1996 Chevrolet Caprice with a 5.71350 V8 Price New Water Pump HD Front Shocks HD Rear Shocks U-joint at rear axle Premium Quality Front Brake Pads RH Outer Tie Rod End LH Outer Tie Rod End se price the following parts for a: 1998 Ford Ranger, with a 4.01- V-6 No. na.,.;...:.._ _ . New Water Pumi HD Front ----_-- HID Rear Shocks uyomt at rear axle Premium Quality Front Brake Pads New Clutch Kit I I & Auto Trans Manual Trans 3