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HomeMy WebLinkAboutBID - 5766 ANNUAL STREET TREE PRUNING ANNUALCity of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5766 ANNUAL STREET TREE PRUNING BID OPENING: FEBRUARY 19, 2003, 3:00 P.M. (our clock) Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), February 19, 2003. A copy of the Bid may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #25766. (The bid number must be preceded by a 2 when using the Fax -line.) 2. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. 1 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 SPECIFICATIONS Laurel and College Avenue 1. Job Description Perform a complete prune on a portion of 49 street trees on City right-of-way along Colorado State University frontage. The trees are located in the area between the curb and sidewalk on the south side of Laurel Street and the west side of College Avenue. All trees are either American elm or Rock elm. This bid will be awarded based on a time and material basis, as well as the ability to complete the project per pruning standards and specifications. 2. General Information City Forestry staff will assist all bidders in locating trees on job sites. The starting date of this job shall be March 10, 2003. Job completion must occur on or before March 13, 2003. The goal of this bid is to have two to four contractors working together to get all 41 trees pruned in this time frame. A good working relationship between the successful contractors is essential in making this contract work smoothly. The City of Fort Collins has the directive to maximize the amount of work for the lowest cost without sacrificing quality. If problems or conflicts arise, we ask that you air your concerns in a professional way through the Assistant City Forester or the City Purchasing Department. 3. Specifications Pertaining to Tree Removals a. In the event a tree is determined to be in need of removal rather than pruning, these removal specifications will be adhered to. b. Completely remove trees, leaving the stump as low to the ground as possible. c. Properly dispose of all logs, limbs, and brush from each removal. d. Contact Assistant City Forester to arrange starting time. e. Standards of Workmanship for Tree Removal: (1) Cleanup of branches, logs and other debris resulting from tree removals shall be promptly accomplished. The work area shall be kept safe at all times until the cleanup operation is completed. Under no condition shall the accumulation of brush, limbs, logs or other debris be allowed to result in a hazard condition. (2) Under no condition shall it be considered proper to leave any severed or partially cut limbs in the upper portion of any tree being removed after the tree workers leave the scene of the operation. 10 (3) Whenever large tree sections are being cut in a treetop which may endanger anyone or property, such materials shall be secured by ropes and lowered safely in a controlled manner. (4) At least one responsible tree worker shall serve to coordinate safe operations on the ground at all times when work operations are in progress. (5) Winch trucks should not be tied to trees or utility poles in the process of tree removal or otherwise be used for the purpose of securing anchorage or leverage while removing other trees or portions thereof. (6) All elm wood (of the Ulmus species) shall be hauled immediately to the Larimer County Landfill for proper disposal. 4. Specific Requirements Pertaining to the Pruning of Trees a. No tree shall be cut in such a manner that it's health or eventual safety will be impaired. Exceptions will be made only in cases of tree pruning or removal for emergency relief of immediate danger to persons or property. Any such emergency procedures must be reported promptly to the Assistant City Forester with plans for completion or follow-up work submitted for approval. b. A drop -crotch cut removes the terminal portion of a stem or branch. This type of cut is used to maintain height, correct storm damage, suppress competing limbs and to reduce the perimeter of a crown. The cut is made back to a living side branch that is at least 1/3 (minimum) to (optimal) the diameter of the cut branch. Such cuts shall be considered proper only when such remaining limb is vigorous enough to maintain adequate foliage to produce woody growth capable of closing the trimming cut within a reasonable period of time. c. A thinning cut removes a branch back to its parent stem or the trunk. The purpose is to reduce canopy density and eliminate conflicts or competition between limbs. Such cuts shall be considered proper only when the natural bark protection zone is not breached, nor a stub left. d. Crown topping, heading, tipping or rounding -over shall be considered improper pruning methods and will not be employed to any degree on this project. e. All final tree trimming cuts shall be made in such a manner as to favor the earliest possible closing of the wound by natural callous growth. Flush cuts shall not be made. Flush cuts are defined as pruning cuts made to the inside of the branch collar. All final cuts should be made just outside the natural branch collar. f. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree or to other plants or property. 11 g. All cutting tools and saws used in making tree trimming cuts shall be kept adequately sharpened to result in final cuts with a smooth wood surface and secure bark remaining around the perimeter of the cut. h. Whenever trimming cuts are to be made while removing limbs too large to hold securely in one hand during the cutting operation, the limb shall be cut off first one to two feet beyond the intended final cut. Then the final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. 5. Complete Prune a. Description of "Complete Prune": This operation of tree trimming shall consist of the general removal of dead, dying, diseased, damaged, conflicting, broken, and structurally unsound limbs to improve the overall health, safety, structure and aesthetics of each tree. b. Specifications: (1) Properly remove all dead, dying or weakened branches of % inch or greater diameter. (2) Thinning is a component of a complete prune and shall consist of selective pruning to reduce density of live branches. The result should be an even distribution of branches on individual limbs extending to each branch tip, and throughout the crown. Branch tips, down to approximately'/z inch in diameter, should be included in the thinning process to reduce the chance of excess loading. (3) Remove all broken branches or any loose branches lodged in the tree. (4) Remove any live branches which interfere with the tree's structural strength and healthful development, which will include the following: (a) Limbs which rub and abrade a more important branch. (b) Limbs of weak structure which are not important to the framework of the tree. (c) Limbs forming multiple or co -dominant leaders, particularly those that have junctures with included bark. Select the best leader and suppress or remove those limbs that compete with that leader. (d) Limbs which, if allowed to grow, would wedge in the junction of more important branches. (e) Limbs with twigs and foliage that obstruct the development of a more desirable branch. (f) Smaller limbs and twigs near the end of supporting branches which contribute to too much weight or wind resistance at the branch end. (g) Undesirable suckers and water sprouts in the bottom 1/3 of the crown. 12 (h) Selective removal of stubs or broken limbs back to developing leaders and suppression or removal of limbs that compete with the developing leader. (i) Remove or drop -crotch prune branches which project beyond the symmetrical form of the canopy. 6. Standards for Workmanship a. General Standards for Workmanship (1) Authorized work in this job neither expresses nor implies a right to violate any law of the land while in process of performing such work. (2) All such work shall be conducted in a manner as to cause the least possible interference with or annoyance to others. (3) Inadequately or improperly trained personnel shall not be utilized for work on or with trees or shrubs beyond their known capacity or ability to perform properly or safely. (4) A qualified supervisor shall be present at all times when work is being performed except that he may be absent for short periods during the day when necessary because of emergencies or other urgent matters. (5) Any injury to persons or damages to any improvement, tree, shrub or structure while working on this job shall be promptly reported to the Assistant City Forester. (6) Any use of tools or equipment in unsafe conditions or any application of techniques or methods deemed unsafe to life, limb or property is forbidden. (7) Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. (8) Adequate barricades and warning devices shall be placed and flagpersons shall be stationed as necessary for the safety of persons and vehicles. (9) Qualified street and sidewalk warning devices shall be in position as required at all times while work on this job is being performed. (10) Whenever electric or telephone lines, gas lines, water lines, or other improvements, public or private, will be implicated or jeopardized by any authorized tree or shrub activity, the proper authorities of the utilities involved or property owner involved shall be consulted prior to performing any work activity and all requested precautions by any such authority shall be complied with. 13 (11) It shall be unlawful for any person to engage in the business of planting, cutting, trimming, pruning, removing, spraying or otherwise treating trees, shrubs or vines within the City without first procuring a license therefore from the City. (12) All motor vehicles and other major equipment or any licensed person used in conducting the licensed business shall be clearly identified with the name of the licensee. (13) The contractor will not be responsible for providing traffic control. (14) Sidewalks must be properly barricaded to protect pedestrians during actual tree work operations. 7. Pre -Qualifying and Other Requirements a. The contractor must have at least three (3) years experience of pruning and, if necessary, removing trees larger than 30 inches in diameter, or have successfully completed a job similar to this bid in size and conditions in the past three (3) years. If there is any doubt as to the qualification of a successful bidder, field testing may be required before the contract is awarded to that company or individual. b. All contractor's must hold a current Arborist License with the City of Fort Collins in order to bid on this project. c. The successful bidder , or bidders, must obtain a current Climbing classification for their arborist license prior to starting any work on this contract. City Forestry will facilitate this process so that the agreed upon starting date will not be compromised. d. All contractors' field crew supervisors must hold current Arborist Certification with the International Society of Arboriculture (ISA) and provide their certification number with this bid. At least one person with the ISA Arborist Certification will need to be on -site at all times while work is occurring. e. The contractor can dispose of, or use, brush and logs in any acceptable manner except brush or logs of the elm genus (Ulmus) which must be hauled to the County Landfill. f. Along with prices submit an estimate of how many contract trees your company can prune per day. g. Successful contractors are expected to fully cooperate and coordinate all work activities with The Assistant City Forester or appropriate representative. h. Failure to comply with any portion of this document shall be grounds for termination of this contract. 14 8. Definitions and Clarifications: Contractor — The individual(s) or company(ies) that is(are) awarded the work outlined in this contract. Pre -Qualifying Requirements — The intent for the pre -qualifying experience statement is to ensure quality work on this project. The terms of the requirements can apply to a company or to an individual based upon the discretion of City Forester. 15 No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after thebidopening. g� �J v � ` _ 4e(:�s5r_eillB. O' II, CPPO, FNIGP tor of Purchasing and Risk Management 2 CITY OF FORT COLLINS BID PROPOSAL BID #5766 ANNUAL STREET TREE PRUNING BID BID OPENING:FEBRUARY 19. 2003. 3:00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR ANNUAL STREET TREE PRUNING PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids for a complete prune on a portion of 49 street trees on City right-of-way along Colorado State University frontage. The trees are located in the area between the curb and sidewalk on the south side of Laurel Street and the west side of College Avenue. This bid may be awarded to multiple contractors to complete the work . This bid will be awarded based on a time and material basis, as well as the ability to complete the project per pruning standards and specifications. Work must be completed by March 31, 2003. The contract may be used as a work order contract and additional services during the contract period will be requested through issuance of work orders. There is no guaranteed minimum amount of services to be ordered. No work order exceeding $50,000 will be issued. The City reserves the right to supply any or all materials. Awarded contractor(s) must enter into the attached service agreement and provide the required insurance (Exhibit B). This agreement is effective for one year from the date on the service agreement. At the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. Any technical questions regarding this bid should be directed to Ralph Zentz, Assistant City Forester, at (970) 221-6302. Any purchasing questions or inquiries regarding this bid should be directed to: John Stephen, CPPB, Senior Buyer at (970) 221-6775. 3 BID #5766 BID SCHEDULE This bid may be awarded to multiple contractors based on low responsive, responsible bid per 4 person pruning crew. Normal Hourly Rate for (4) person pruning crew with equipment = $ Price per hour for each additional: Pruner = $ Ground Worker = $ Weekend Hourly Rate for (4) person pruning crew with equipment = $ Price per hour for each additional: Pruner = $ Ground Worker = $ A four (4) person pruning crew would include 2 to 3 persons pruning, either climbing or using a bucket truck, with 1 to 2 persons acting as the ground crew to handle brush based on need. Any contractor desiring to provide extra workers, in excess of the four person crew, must receive authorization from City Forestry prior to the start date. FIRM NAM Are you a Corporation, Partnership, DBA, LLC, or PC SIGNA PHONE/FAX # Colorado State University Block Frontage area on College Ave. and Laurel St. Address or Description Species Diameter notes 1 st tree south of Laurel on the west side American of College Elm 40" 2nd tree south of Laurel on the west side American of College Elm 36" 4th tree south of Laurel on the west side American of College Elm 31„ 6th tree south of Laurel on the west side American of College Elm 43.5" 7th tree south of Laurel on the west side American of College Elm 3451 8th tree south of Laurel on the west side American of College Elm 24.5" 9th tree south of Laurel on the west side American of College Elm 3Y Address or Description Species Diameter notes 1st tree across street from Plum, just south of Old Main Dr., on west side of American 29.5 hollow College Elm in trunk 13th tree across street from Plum, just south of Old Main Dr., on west side of American it 28 College Elm 14th tree across street from Plum, just south of Old Main Dr., on west side of American 42.5" College Elm 16th tree across street from Plum, just south of Old Main Dr., on west side of American 35" College Elm 17th tree across street from Plum, just south of Old Main Dr., on west side of American 33" College Elm 18th tree across street from Plum, just south of Old Main Dr., on west side of American 32 College Elm 19th tree across street from Plum, just south of Old Main Dr., on west side of American 24.5" College Elm 4th tree north of Elizabeth crosswalk on American west side of College Elm 40" 3rd tree north of Elizabeth crosswalk on American west side of College Elm 291V 1 st tree north of Elizabeth crosswalk on American west side of College Elm 2611 Address or Description Species Diameter notes 1 st tree south of Elizabeth crosswalk on American west side of College Elm 201t 2nd tree south of Elizabeth crosswalk American on west side of College Elm 2811 3rd tree south of Elizabeth crosswalk on American west side of College Elm 36" 5th tree south of Elizabeth crosswalk on American west side of College Elm 2911 6th tree south of Elizabeth crosswalk on American west side of College Elm 2419 1 st tree west of College on south side of Laurel Rock Elm 24.5" 2nd tree west of College on south side of Laurel Rock Elm 25" 3rd tree west of College on south side of Laurel Rock Elm 30" 4th tree west of College on south side of Laurel Rock Elm 25" 5th tree west of College on south side of Laurel Rock Elm 37" 6th tree west of College on south side of Laurel Rock Elm 27" 7th tree west of College on south side of Laurel Rock Elm 36" 8th tree west of College on south side of Laurel Rock Elm 37" 9th tree west of College on south side of Laurel Rock Elm 29" Address or Description Species Diameter notes 1 st tree west of Mason on south side of Laurel Rock Elm 29" 2nd tree west of Mason on south side of Laurel Rock Elm 23" 3rd tree west of Mason on south side of Laurel Rock Elm 26" 4th tree west of Mason on south side of Rock Elm 27" Laurel 5th tree west of Mason on south side of Laurel Rock Elm 29" 6th tree west of Mason on south side of Laurel Rock Elm 25" 7th tree west of Mason on south side of Laurel Rock Elm 25" 8th tree west of Mason on south side of Laurel Rock Elm 38" 1 st tree west of Howes on south side of American Laurel Elm 3711 2nd tree west of Howes on south side of American Laurel Elm 30" 3rd tree west of Howes on south side of American Laurel Elm 28.511 4th tree west of Howes on south side of American Laurel Elm 41" 5th tree west of Howes on south side of American Laurel Elm 34" 7th tree west of Howes on south side of American Laurel Elm 3511 9th tree west of Howes on south side of American Laurel Elm 2919 13th tree west of Howes on south side of American Laurel Elm 2911 93 Address or Description Species Diameter notes 2nd tree west of Meldrum on south side American of Laurel Elm 36.5" 6th tree west of Meldrum on south side American of Laurel Elm 2911