HomeMy WebLinkAboutCORRESPONDENCE - BID - 5735 CABLE 27 STUDIO PHASE IIBID # BID DATE: OG"(, fUYER
BID TITLE C A b?
BID OPEN/CLOSE CHECKLIST / - /�
Forward Bid Results to: c`��e/Depty4G�pate O 6 e_�_
Less than 3 bids memo to file:
Assist. City Manager Approval:
ESTIMATED AMOUNT REQUISITION
DEPT.(
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CONTRACTS
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BUYER REVIEW SPECIFICATIONS
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BUYER CLERICAL
Bid Bond Required
Return Bid Bonds to all but three
Performance Bond Required
lowest Bidders
Labor & Materials Bond Required
Non -collusion Statement
f Plan Deposit Refundable
Prepare Contracts for Signatures
Plan Deposit Non -Refundable
Insert Notice of Award and Construction
DETERMINE BIDDERS LIST
CLERICAL
Agreement in appropriate places
(4 copies) in bid books
Run Class /Item
Run Class /Item
Make 4 copies of Low Bidder's Bid
Run Class /Item
and insert in appropriate places
in bid books
WWW/Faxline list only full bid
Tag all of the signature pages
NEWSPAPER NOTICE Local Daily Journal
Signatures of Director and Buyer _
Special considerations:
Notify Contractor Date:
Phone No.
✓/
Person Notified _
Invitation to Bid
Specifications & Plans
Documents Returned by Contractor _
Contract Documents
Supplemental Instruction
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Forward Contracts to City
Bid Tally ZZ -
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Attorney and City Clerk _
leased to Clerical
Completed by Clerical
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City Manager, Atty, & City Clerk (if over $30,000) _
i4i0tvi EW Purchasing Agent
��Signed
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Copy Received from City Clerk _
7
P.O. Issued
Released to Project Mgr. For Printing
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CLOSE BID
WWW/Faxline
Invitation to Bid Mailed�� 7 cLc�
& Specs to Plan Rooms
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Planholders List
Prebid Conference List
Copy the Cash Bid Bond(s)
and Receipt(s) and
Attach to the Bids
Copy all Bid Bonds, and
attach to Bids
For Cash Bid Bonds, do
Payment Authorization
Deposit checks from Plans
Return top three bidders
bid bonds.
Make Notation in Bid
Book of awarded Contractor