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HomeMy WebLinkAboutBID - 5761 STREET TREE PRUNINGCity of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5761 STREET TREE PRUNING 2003 BID OPENING: JANUARY 31, 2003, 3:00 P.M. (our clock) Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), JANUARY 31, 2003. A copy of the Bid may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #25761. (The bid number must be preceded by a 2 when using the Fax -line.) 2. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. 215 .'forth Mason Street • 2nd Floor • P.O. Box 580 - Fort C?Ilins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 c. A thinning cut removes a branch back to its parent stem or the trunk. The purpose is to reduce canopy density and eliminate conflicts or competition between limbs. Such cuts shall be considered proper only when the natural bark protection zone is not breached, nor a stub left. d. Crown topping, heading, tipping or rounding -over shall be considered improper pruning methods and will not be employed to any degree on this project. e. All final tree trimming cuts shall be made in such a manner as to favor the earliest possible closing of the wound by natural callous growth. Flush cuts shall not be made. Flush cuts are defined as pruning cuts made to the inside of the branch collar. All final cuts should be made just outside the natural branch collar. f. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree or to other plants or property. g. All cutting tools and saws used in making tree trimming cuts shall be kept adequately sharpened to result in final cuts with a smooth wood surface and secure bark remaining around the perimeter of the cut. h. Whenever trimming cuts are to be made while removing limbs too large to hold securely in one hand during the cutting operation, the limb shall be cut off first one to two feet beyond the intended final cut. Then the final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. 5. Complete Prune a. Description of "Complete Prune": This operation of tree trimming shall consist of the general removal of dead, dying, diseased, damaged, conflicting, broken, and structurally unsound limbs to improve the overall health, safety, structure and aesthetics of each tree. b. Specifications: (1) Properly remove all dead, dying or weakened branches of 3/ inch or greater diameter. (2) Thinning is a component of a complete prune and shall consist of selective pruning to reduce density of live branches. The result should be an even distribution of branches on individual limbs extending to each branch tip, and throughout the crown. Branch tips, down to approximately'h inch in diameter, should be included in the thinning process to reduce the chance of excess loading. (3) Remove all broken branches or any loose branches lodged in the tree. (4) Remove any live branches which interfere with the tree's structural strength and healthful development, which will include the following: (a) Limbs which rub and abrade a more important branch. 10 (b) Limbs of weak structure which are not important to the framework of the tree. (c) Limbs forming multiple or co -dominant leaders, particularly those that have junctures with included bark. Select the best leader and suppress or remove those limbs that compete with that leader. (d) Limbs which, if allowed to grow, would wedge in the junction of more important branches. (e) Limbs with twigs and foliage that obstruct the development of a more desirable branch. (f) Smaller limbs and twigs near the end of supporting branches which contribute to too much weight or wind resistance at the branch end. (g) Undesirable suckers and water sprouts in the bottom 1/3 of the crown. (h) Selective removal of stubs or broken limbs back to developing leaders and suppression or removal of limbs that compete with the developing leader. (i) Remove or drop -crotch prune branches which project beyond the symmetrical form of the canopy. 6. Standards for Workmanship a. General Standards for Workmanship (1) Authorized work in this job neither expresses nor implies a right to violate any law of the land while in process of performing such work. (2) All such work shall be conducted in a manner as to cause the least possible interference with or annoyance to others. (3) Inadequately or improperly trained personnel shall not be utilized for work on or with trees or shrubs beyond their known capacity or ability to perform properly or safely. (4) A qualified supervisor shall be present at all times when work is being performed except that he may be absent for short periods during the day when necessary because of emergencies or other urgent matters. (5) Any injury to persons or damages to any improvement, tree, shrub or structure while working on this job shall be promptly reported to the Assistant City Forester. (6) Any use of tools or equipment in unsafe conditions or any application of techniques or methods deemed unsafe to life, limb or property is forbidden. (7) Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. (8) Adequate barricades and warning devices shall be placed and flagpersons shall be stationed as necessary for the safety of persons and vehicles. (9) Qualified street and sidewalk warning devices shall be in position as required at all times while work on this job is being performed. (10) Whenever electric or telephone lines, gas lines, water lines, or other improvements, public or private, will be implicated or jeopardized by any authorized tree or shrub activity, the proper authorities of the utilities involved or property owner involved shall be consulted prior to performing any work activity and all requested precautions by any such authority shall be complied with. (11) It shall be unlawful for any person to engage in the business of planting, cutting, trimming, pruning, removing, spraying or otherwise treating trees, shrubs or vines within the City without first procuring a license therefore from the City. (12) All motor vehicles and other major equipment or any licensed person used in conducting the licensed business shall be clearly identified with the name of the licensee. (13) The contractor is responsible for providing all necessary traffic control to assure the safety of motorists, pedestrians, and bicyclists. Where necessary, the traffic control shall be provided by and maintained by an ATSSA certified Traffic Control Supervisor, TCS. All traffic control devices shall meet or exceed the minimum standards set forth in the Manual of Uniform Traffic Control Devices, MUTCD. The contractor must submit traffic control plans and coordinate all traffic control with the City's Traffic Control Coordinator. The traffic control plans must be submitted 72 hours prior to starting tree operations and prior to any modification to the traffic control plan. If the plan is not submitted and approved, or if the traffic control devices are not provided according to the plan, the project will be shut down immediately until the situation can be corrected. Flaggers must be used to close the street and for one lane traffic operation. The flaggers must be certified and under the supervision of a certified TCS. The City Traffic Control Coordinator is responsible for inspecting traffic control operations. (14) Sidewalks must be properly barricaded to protect pedestrians during actual tree work operations. 7. Pre -Qualifying and Other Requirements a. The contractor must have at least three (3) years experience of pruning and, if necessary, removing trees larger than 30 inches in diameter, or have successfully completed a job 12 similar to this bid in size and conditions in the past three (3) years. If there is any doubt as to the qualification of a successful bidder, field testing may be required before the contract is awarded to that company or individual. b. All contractors must hold a current Arborist License with the City of Fort Collins in order to bid on this project. c. The successful bidder, or bidders, must obtain a current Climbing classification for their arborist license prior to starting any work on this contract. City Forestry will facilitate this process so that the agreed upon starting date will not be compromised. d. All contractors' field crew supervisors must hold current Arborist Certification with the International Society of Arboriculture (ISA) and provide their certification number with this bid. At least one person with the ISA Arborist Certification will need to be on -site at all times while work is occurring. e. The contractor can dispose of, or use, brush and logs in any acceptable manner except brush or logs of the elm genus (Ulmus) which must be hauled to the County Landfill. f. Along with prices for each block, submit an estimate of how much time it will take to prune each block (in days or weeks). Also estimate how many contract trees your company can prune between the start date and May 15, 2003 if awarded the entire contract for all four blocks. g. The contractor is expected to fully cooperate and coordinate all work activities with the Forestry representatives. g. Failure to comply with any portion of this document shall be grounds for termination of this contract. 8. Definitions and Clarifications: Contractor — The individual(s) or company(ies) that is(are) awarded the work outlined in this contract. Pre -Qualifying Requirements — The intent for the pre -qualifying experience statement is to ensure quality work on this project. The terms of the requirements can apply to a company or to an individual based upon the discretion of the Assistant City Forester. 13 Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our o 'ce 7 days after the bid opening. �C)a_u� �_ am s B. O'Neill II, CPPO, FNIGP r for of Purchasing and Risk Management 2 CITY OF FORT COLLINS BID PROPOSAL BID #5761 STREET TREE PRUNING 2003 BID OPENING: JANUARY 31, 2003, 3:00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR STREET TREE PRUNING 2003 PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids for a complete prune on 90 trees and complete removal of 1 tree, located in the Downtown Area per the attached specifications. Work must start upon completion of the service agreement and all work must be completed by May 15, 2003. Awarded contractor must sign the attached Service Agreement and provide insurance per Exhibit "B". Any technical questions regarding this bid should be directed to Ralph Zentz, Assistant City Forester, at (970) 221-6302. Any purchasing questions or inquiries regarding this bid should be directed to: John Stephen, CPPB, Senior Buyer at (970) 221-6775. BID SCHEDULE This bid will be awarded based on low responsive, responsible bid per block or grand total and project completion times. Block 1 Total Sum 2. Block 2 Total Sum 3. Block 3 Total Sum 4. Old Courthouse Block Total Sum $ GRAND TOTAL $ Can your firm complete all work by May 15, 2003? Yes_ No_ FIRM NAME Are you a Corporation, Partnership, DBA, LLC, or PC SIGNATURE ADDRESS PHONE/FAX # 3 Block 1: Myrtle to Laurel, College to Remington Address or Description Species Diameter Price American 45" Myrtle 125 E. Myrtle Elm American 39" Remington Elm 617 Remington Bur Oak 34" N Bur Oak 25" S American 26" N 621 Remington Elm Green Ash 29" S 625 Remington Green Ash 27" American 30" 633 Remington Elm 641 Remington Green Ash 23" N Green Ash 31" S 643 Remington Siberian Elm 45" 645 Remington Siberian Elm 42" American 30" 649 Remington, on Laurel Elm American 630 S. College Elm 23„ American 2211 628 S. College Elm American 612 S. College Elm 31" S American Elm 30" N Total time to complete this block in days # Block Total: Block 2: Mulberryto Myrtle / College to Remington Address or Description Species Diameter Price 122 E. Myrtle, 1 st tree west of Remington on M rtle Silver Maple 28" 122 E. Myrtle, 3rd tree west of Remington Green Ash 15" 120 E. Myrtle Honey Locust 15" 530 S. College, Nicol Bldg. Catalpa 27" E. tree on Myrtle Catalpa 31" W. tree on Myrtle 530 S. College, Nicol Bldg. Green Ash 16" on College 522 S. College Cottonwood 53" S Cottonwood 49" N 516 S. College Cottonwood 35" 504/506 S. College Cottonwood 55" 500/502 S. College, on College Cottonwood 40" S Cottonwood 52" middle American Elm 29" N 500/502 S. College, on Myrtle Honey Locust 14" W Green Ash 13" middle Honey Locust 15" E 503 Remington, on Mulberry Hackberry 101, W Hackberry 8" W middle Green Ash 37" E middle Green Ash 37" E 503 Remington, on Remington Green Ash 31" 523 Remington Honey Locust 20" N tree in box Siberian Elm 41" S tree in box American Elm 24" N tree in turf Green Ash 36" S tree in turf Total time to complete this block in days # Block Total: Block 3: Laurel to Myrtle/ Mason to Howes Address or Description Species Diameter Price 218 W. Laurel Elm 33" 222 W. Laurel Elm 20" 230 W. Laurel, on Laurel western most tree at this address Hackberry 31" 230 W. Laurel, on Howes, 1st tree from corner to the north Ash 21" 230 W. Laurel, on Howes, 2nd tree from corner to the north Catalpa 191, 642 Howes, north tree in front of address Elm 33" 633 S. Howes Elm 33" S Elm 28" N 636 S. Howes Elm 38" 630 S. Howes Elm 31" 624 S. Howes Elm 27" 620 S. Howes Elm 29" 616 S. Howes Elm 27" 608 S. Howes Maple 16 S Ash 27" middle Ash 23" N 606 S. Howes Ash 48" 600 S. Howes, on Howes Ash 42" S Ash 39" N, on corner 223 W. Myrtle Ash 14" W Ash 12" E 219 W. Myrtle Ash 27" 207 W. Myrtle Crab Apple? Multi stemmed 17" 203 W. Myrtle Hackberry 21" 615 S. Mason Honey locust 15" N Honey locust 17" S Elm 29" N tree in 625 S. Mason front of bldg Elm 27" middle tree, parking lot Elm 21 S tree, parking lot Elm 19" S of parking lot driveway 635 S. Mason Ash 31" middle Ash 28" S Elm 36" 3rd tree N 202 W. Laurel on Mason of corner Birch 16" 2nd tree N of corner Ash 21" 1st tree N of corner Total time to complete this block in days # Block Total: Old Court House Block: Mason to Howes/ Oak to Mountain Address or Description Species Diameter Price NW corner of Mason and Oak, 1st tree west of corner on Oak Elm 38" 4th tree west of Mason Elm 38" 7th tree west of Mason Elm 34" NE corner of Oak/Howes on Howes Ash 16" 2nd tree north of corner on Howes Elm 35" 3td tree north of corner on Howes Elm 44" 4th tree north of corner on Howes Ash 31" 6th tree north of corner on Howes Elm 31" 7th tree north of corner on Howes Elm 32" Mountain, south side, 5th tree from southeast corner of Mountain/Howes Ash 21" 6th tree from corner Ash 28" 7th tree from corner on Mountain Ash 26" 8th tree from corner Maple 46" 10th tree from corner on SW corner of Mountain Ash 28" REMOVE and Mason, on Mountain Total time to complete this block in days # Block Total: STREET TREE PRUNING BID 2003 Block 1 Block 2 Block 3 Old Courthouse Block 1. Job Description Perform a complete prune on all, or a portion, of 91 street trees on City right-of-way in four separate blocks. A block is defined as an entire square block bounded by four streets. The first block (Block 1) is bounded by E. Myrtle Street on the north, E. Laurel Street on the south, S. College Avenue on the west and Remington Street on the east. The second block (Block 2) is bounded by E. Mulberry Street on the north, E. Myrtle Street on the south, S. College Avenue on the west and Remington Street on the east. The third block (Block 3) is bounded by W. Myrtle Street on the north, W. Laurel Street on the south, S. Mason Street on the east and S. Howes Street on the west. The fourth block (Old Courthouse Block) is bounded by W. Mountain Avenue on the north, W. Oak Street on the south, S. Mason Street on the east and S. Howes Street on the west. Location and description of each tree are listed on the attached bid sheets. A price per each tree listed is required, as well as section totals for each block and a grand total for all four blocks. 2. General Information City Forestry staff will assist all bidders in locating trees on job sites. The starting date of this job shall be decided by mutual agreement between the Assistant City Forester and the successful contractor(s). Job completion must occur on or before May 15, 2003. A good relationship between the customer and the successful contractor is essential in making any contract work smoothly. The City of Fort Collins has the directive to maximize the amount of work for the lowest cost without sacrificing quality. As such, there are times when decisions are made that may not be popular with all contractors. Please address any concerns starting with the Assistant City Forester and/or the City Buyer. 3. Specifications Pertaining to Tree Removals a. In the event a tree is determined to be in need of removal rather than pruning, these removal specifications will be adhered to. H b. Completely remove trees, leaving the stump as low to the ground as possible. c. Properly dispose of all logs, limbs, and brush from each removal. d. Contact Assistant City Forester to arrange starting time. e. Standards of Workmanship for Tree Removal: (1) Cleanup of branches, logs and other debris resulting from tree removals shall be promptly accomplished. The work area shall be kept safe at all times until the cleanup operation is completed. Under no condition shall the accumulation of brush, limbs, logs or other debris be allowed to result in a hazard condition. (2) Under no condition shall it be considered proper to leave any severed or partially cut limbs in the upper portion of any tree being removed after the tree workers leave the scene of the operation. (3) Whenever large tree sections are being cut in a treetop which may endanger anyone or property, such materials shall be secured by ropes and lowered safely in a controlled manner. (4) At least one responsible tree worker shall serve to coordinate safe operations on the ground at all times when work operations are in progress. (5) Winch trucks should not be tied to trees or utility poles in the process of tree removal or otherwise be used for the purpose of securing anchorage or leverage while removing other trees or portions thereof. (6) All elm wood (of the Ulmus species) shall be hauled immediately to the Larimer County Landfill for proper disposal. 4. Specific Requirements Pertaining to the Pruning of Trees a. No tree shall be cut in such a manner that it's health or eventual safety will be impaired. Exceptions will be made only in cases of tree pruning or removal for emergency relief of immediate danger to persons or property. Any such emergency procedures must be reported promptly to the Assistant City Forester with plans for completion or follow-up work submitted for approval. b. A drop -crotch cut removes the terminal portion of a stem or branch. This type of cut is used to maintain height, correct storm damage, suppress competing limbs and to reduce the perimeter of a crown. The cut is made back to a living side branch that is at least 1/3 (minimum) to''/2 (optimal) the diameter of the cut branch. Such cuts shall be considered proper only when such remaining limb is vigorous enough to maintain adequate foliage to produce woody growth capable of closing the trimming cut within a reasonable period of time. 9