HomeMy WebLinkAboutBID - 5695 MISCELLANEOUS EARTHWORK ANNUALAdminiL tive Services
Purchasing Division
CITY OF FORT COLLINS
City of Fort Collins
INVITATION TO BID
BID #5695
MISCELLANEOUS EARTHWORK
BID OPENING: APRIL 9, 2002, 3:30P.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:30 p.m. (our clock), April 9,
2002.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25695. (The bid number must be preceded by a 2 when
using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and
request a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name
from the City of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
215 North Mason Street • 2nd Floor 9 P.O. Box 580 • Fort Collins, CO 80522-0580 - (970) 221-6775 • FAX (970) 221-6707
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
Ja es B. O eill Il, CPPO, FNIG F
Dir for of Purchasing and Risk Management
E
BID PROPOSAL
BID #5695
BID OPENING: APRIL 9. 2002, 3:OOp.m., (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS
FOR MISCELLANEOUS EARTHWORK PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS:
The City of Fort Collins is requesting bids for a time and materials general excavation contract
to be used for all City Departments.
SCOPE OF WORK
The work will consist of various work sites throughout the City of Fort Collins. Work items will
include, but not limited to, excavation and backfill, flow -fill, de -watering, rough grading, hand
operated mechanical compaction (jumping jack type), loading, hauling, dumping, placing rip rap
or concrete, utility work, miscellaneous earthwork, hand labor and site clean up. Materials to be
purchased and re -sold to the City as part of individual work orders will include, but not limited to,
pit run, aggregate base course, crushed rock, structural fill, 6 inch to 24 inch rip rap, topsoil,
concrete and embankment material.
Prices must be quoted as time and materials basis. Some work may be required at Davis
Bacon wage rates and contractor must use these rates instead of the bid rates when instructed
by the City Representative. Contractor must use the wage schedule that is current at the time of
the work order. Davis Bacon wages shall not be reflected in this bid. Controlling specifications
will be City of Fort Collins Standards for Streets and City of Fort Collins Storm Drainage
Construction Standards.
There is no guaranteed minimum amount of services to be ordered. No work order exceeding
$50,000 will be issued. The City reserves the right to supply any or all materials. This contract
shall be administered by the Park Planning Division, but may be utilized by other City
Departments. Time of completion is important and work on each individual job must be initiated
within 10 working days of notice or as agreed by the City Representative and contractor.
The successful bidder must have a minimum of three (3) years of excavation/pipeline
construction experience and hold a current City of Fort Collins Utility Contractors License.
Contractor must provide equipment list with current pricing with bid.
Procedure for work:
A. All job estimates must be submitted on a unit price basis consistent with the
prices established in the Bid Schedule section.
B. Contractor will invoice for all jobs completed on a unit price basis with the prices
established in the Bid Schedule section, including appropriate mark up on materials, if
any. City will not pay more that 10% mark-up on items under $500.00 or more that 8%
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mark-up on materials over $500.00. Material invoices must be included with the billing
invoices.
2) Service Agreement
Contractor must enter into the attached services agreement (SAMPLE) and provide the
required insurance. This agreement is effective for one year from the date on the service
agreement. At the option of the City, the Agreement may be extended for additional one year
periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated
by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published
by the Colorado State Planning and Budget Office. Written notice of renewal shall be
provided to the Service Provider and mailed no later than ninety (90) days prior to contract end.
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BID SCHEDULE
Please enter your costs in the following bid schedule:
Name of Contractor:
JBID SCHEDULE MISCELLANEOUS EARTHWORK
1.51C.Y.1 851 H.P.
18'-22' MAX. DIGGING
DEPTH
["a
19'-26' MAX. DIGGING
9.751C.Y.1 50 H.P.
14'-16' MAX. DIGGING
DEPTH
1.251C.Y.1 75 H.P.
15'-20' MAX. DIGGING
mobilization of other equipment not listed N/A
lapplicable to non -delivered rental equipment
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Material Costs.
Cost plus
Cost plus
Name of Contractor
% for materials costing less than $500.00
% for materials costing $500.00 or more.
Maximum allowed is 10%
Maximum allowed is 8%
CONTRACT AWARD
Award will be based upon (1) The most favorable total cost for the labor, material and mark-up
requirements stated below and (2) the Service Provider meeting the requirements of the Service
Agreement. Following is a sample project, similar in scope to a typical job to be expected under
this contract. Please fill-in the standard hourly rate using your standard hourly rates from the
bid schedule.
Sample Project Worksheet.
A) Labor Amount:
Category
Hours
Std Hourly
Rate
Sub Total
Laborer
16
Truck Driver
8
Operator -Loader
6
Operator-
Excavator/Dozer
8
Foreman
Operator
16
Superintendent
w/Pick-u truck
1
Sub -Total
$
B) Equipment Amount:
Category
Hours
Std Hourly
Rate
Sub Total
Excavator 85 hp
8
Backhoe 50 hp
8
Tractor loader
100 h
6
Tractor
6
bulldozer
Skid steer
8
loader
Truck
Dump/tandem
8
Tractor -semi w/
4
low boy trailer
Sub -Total
$
Sample Materials Mark-up Totals: $450.00 x 1. % = $ Maximum 10%
$2500.00 x 1. % = $ Maximum 8%
C) Total Materials Mark-up: $
Equipment Totals $
Labor Totals $
Mark-up Totals $
Sample Project Award Total: $
(Grand Total of: A) Labor amount, B) Equipment amount and C) Total Materials mark-up)
Firm Name
(Are you a corporation, DBA, Partnership, LLC, PC)
Signature PRINTED NAME
Title
Address
Phone/Fax