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Home My WebLink AboutCORRESPONDENCE - RFP - P833 DOWNTOWN CONCESSIONAIRE (3)DOWNTOWN CONCESSION AGREEMENT THIS AGREEMENT is made and entered into this 15th day of May, 2002, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation (City), and ROCKY MOUNTAIN BAGEL WORKS (Concessionaire). WITNESSETH WHEREAS, the City Council passed Ordinance No. 36, 1994, establishing the Downtown Plan Area as a concession area for the sale of goods and services from outdoor locations; and WHEREAS, the City has establishe Drio s concession locations in the Downtown Plan Area; and l \1 WHEREAS, the City agrees o ran the ncessionaire and the Concessionaire accepts from the City a concession for tdo`Qr v din at: Site #1, Mountain & College NOW THEREFORE, in cap, expressed, the parties agree as futh oNB eQvqjo's 102 E. Mountain. t Mutual covenants and obligations herein n�( Section 1. Contract Documents The contract documents consist of this greement, and the concession specifications which are attached as Exhibit A and incorporated herein by this reference. These form the contract, and are incorporated herein by this reference. Section 2. Terms of the Agreement A. This Agreement shall be effective from the date of the Agreement as entered above, until May 15, 2003, unless sooner terminated as herein provided. The City may, at its option, renew the agreement for additional terms, to a maximum of four additional one year terms. However, either party may terminate this agreement without cause, by providing written notice to the other party of its intention to terminate at least thirty (30) days prior to the end of the then existing term. B. In the event that the concession location can not be used because of improvements being made at the concession location, this agreement may be suspended on 30 days notice to the Concessionaire. The suspension shall continue until the improvements are completed or it is determined that the location can no longer be used as a concession site. The City will use a good faith effort to relocate the concession site if needed. Section 3. Concession Operations The City hereby grants Concessionaire a concession for the use of the property described as: Site # 1 Mountain & College intersection, south of Beau Jo's, 102 E. Mountain, concession area for outdoor vending. The Concessionaire shall have the exclusive right to operate an outdoor vending concession within this area, selling soup and bagels, in accordance with the agreement. A. The services to be performed by the Concessionaire are those of an independent contractor and not as an employee of the City. The City shall not be responsible for withholding any portion of Concessionaire's compensation hereunder for the payment of FICA, Worker's Compensation or otherwise. B. The Concessionaire shall keep adequate and proper business records of all expenses and receipts of the concession operations. At the request of the City, all such business records shall be made open and available for inspection and audit by the City of Fort Collins Treasury Division. C. The Concessionaire agrees to pay the City an amount equal to One Hundred and Twenty Dollars ($120.00) per year. D. The Concessionaire shall obtain and pay for all licenses needed for the operation of the concession including, but not necessarily limited to, a County Health Department Food Services establishment inspection, City and State sales tax licenses. Any such licenses held specifically by the Concessionaire in connection with this Agreement shall be surrendered by the Concessionaire at the time of termination of this Agreement. E. The Concessionaire shall indemnify, save and hold harmless the City from all claims and losses, including costs and reasonable attorneys fees arising directly or indirectly out of the Concessionaire's use of the concession area or operation of the concession. The Concessionaire shall maintain commercial liability insurance in the amount of $500,000 combined single limits. F. The operation of the concession granted under this Agreement shall, at all times, conform with all applicable Federal, State, and local laws and with all applicable rules and regulations adopted by the City or any of its Boards or Departments. G. All signs on the concession cart must be approved by the City. Signs may be displayed in or on the cart only unless additional signage is approved by City staff. H. The Concessionaire will be required to have a mobile cart. The cart may not exceed the size of four (4) foot wide, ten (10) foot long and eight (8) foot high, excluding roof overhangs and wheels. The design and appearance of the cart must conform with the specifications in Exhibit A, unless otherwise agreed to in writing by the parties before the cart may be used at the concession area. The City reserves the right to approve any modifications, changes, or alternative cart. The cart is subject to inspection by City. The cart must be maintained and repaired to the City's satisfaction. The cart must be removed from the right-of-way when not in use. I. Equipment such as tables, chairs, benches and displays not attached to the cart may not be used. Merchandise must be restricted to the cart only. Additional equipment may be approved by City staff. J. Concessionaire shall supply a trash receptacle and keep the concession area clean of all trash. Food and beverage vendors shall pay $500 annually or $45 per month for power washing of their assigned vending site. The annual payment shall be due prior to June 1 in the initial term or any renewal term. Monthly payments shall be paid to the City Sales Tax Office prior to the 101h of each month for every month the agreement is in force. Vendors at sites which are split between day and night operations shall pay $250 each, annually, or $22.50 per month. K. All sales tax returns and concessionaire payments to the City associated with the concession operation must be filed by their due date. No assessment fees, penalties or interest will be waived by the City. L. If the Concessionaire needs electrical power the Concessionaire must provide for such power through the City Light & Power Department at the Concessionaire's expense. Arrangements to supply power to the concession area must be reviewed with the appropriate City departments. Portable generators will not be permitted due to concerns regarding compatibility and noise. M. The Concessionaire shall maintain an adequate stock of supplies on hand for all occasions in order to supply the need of parties desiring to patronize the concession area. N. The Concessionaire must keep the concession area open for business as directed by the City. Days of operation shall be agreed to by both parties and the minimum hours the concession area shall be open are as follows: Day— 11:00 a.m to 11:00 p.m. O. Inclement Weather: The Concessionaire shall not be required to operate the concession when it is raining, snowing, hailing, abnormally windy or when the air temperature is below 50 degrees Fahrenheit. P. Product. The products authorized are soup and bagels. The City will not pre - authorize new products but does reserve the right to review any new products that may be added. This is to ensure that the new products meet the same quality as those proposed in the original Request for Proposal. Section 4. General Conditions A. The Concessionaire shall neither assign any of the rights nor delegate any of the duties under the provisions of this Agreement without having first obtained the written permission of the City. The Concessionaire shall not sublet any portion of the concession area or allow any other person to take possession of any portion of the concession areas without the written consent of the City. B. This Agreement may not be enlarged, modified or altered except in writing, signed by the parties as an amendment hereto. C. No waiver of any breach of this Agreement shall be held or construed to be a waiver of any subsequent breach thereof. D. It is expressly understood and agreed by and between the parties hereto that in the performance of the terms and conditions of this Agreement, time is of the essence. E. The location assigned is not transferable to another vendor or concessionaire. F. Fixtures and Improvements: 1. The Concessionaire agrees that all auxiliary equipment needed to operate the Concession shall be installed at its expense. Prior to making any and all improvements on said premises, the Concessionaire agrees to obtain the approval of the appropriate City Department and shall supervise the construction of said improvements. 2. Upon the termination of this Agreement the Concessionaire shall remove any fixtures or improvements made by it to the concession area. However, the concession area must be restored to as good a condition as the premises were in at the time the Concessionaire took possession thereof. G. This Agreement shall be binding upon and inure to the benefit of the heirs, successors, and assigns of the parties hereto. H. If either party must resort to legal action to enforce the terms of this Agreement, the prevailing party shall be awarded its costs and reasonable attorney's fees. I. Any notice required or desired to be given under this Agreement will be considered delivered to the other party upon hand delivery or upon its deposit in the United States mail, postage prepaid, sent by registered mail, addressed to the other party at the following address: City: City of Fort Collins Treasury Division of Finance PO Box 580 Fort Collins. CO 80522 Concessionaire: Rocky Mountain Bagel Works 126 W. Laurel Street Fort Collins, CO 80521 Section 5. Default A. The Concessionaire shall be in default under the terms and conditions of this Agreement, if the Concessionaire fails to cure the default within ten (10) days after written notice setting forth the nature of the default is delivered to the Concessionaire. B. In the event the default is not timely cured, the City may elect to (a) terminate this Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance or (c) avail itself of any other remedy at law or equity. City: By: �U\-Ilames d. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management Dater-11-ria- Concessionaire: Title: ej�ne.r �3/4be( 4wocior Date: // oZ Jun-19-02 08:39A C�AIISter®. P.02 TELLEEN AGENCY LLC SERVICING R.O.: 20 49?0 S COLLEGE R4 FOKT COLLINS, CO BOS25 LINDA SPHATT WESTERN REGIONAL COMMERCIAL CENTER P.D. BOX 748 ARLINGTON HEIGHTS, IL 60006 PHONE: (847) 551-4000 FAX: (847) 551-4127 LOCATION: 9681 ! June 12-2002 POLICY: 050551211 SUBJECT: CUSTOMIZER CERTIFICATE OF INSURANCE - ALLSTATE INSURANCE COMPANY THIS IS A COPY OF A LETTER THAT HAS BEEN SENT TO THE FOLLOWING PARTY. PLEASE KEEP THIS IN A SAFE PLACE FOR YOUR RECORDS. ------------------- Trek Properties DBA Hocjcy Mountain Sage7wot'k§" ''-'-'------------------- ------------- 1111 W. Elizabeth Ft. Collins, CO 00521 CERTIFICATE HOLDER: City of Ft. Collins THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY ABOVE. THIS IS TO CERTIFY THAT THE POLICY OF INSURANCE LISTED BELOW HAS BEEN ISSUED TO THE INSURED NAMED BELOW SUBJECT TO THE EXPIRATION DATE INDICATED BELOW, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR PERTAIN TO THE INSURANCE AFFORDED BY THE POLICY DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICY. INSURED: Trek Properties DBA Rocky Mountain Bagelworks POLICY PERIOD: 11r13-01 to J1A13-02 - COVERAGE B--BUSINESS LIABILITY PART ONE -COMPREHENSIVE LIABILITY EACH ACCIDENTAL EVENT, LIMITS: 02,000,000 FIRE 3 SPECIFIED PERIL LEGAL LIABILITY EACH ACCIDENTAL EVENT, LIMITS: 550,000 ADVERTISING INJURY LIABILITY LIMITS: $100,000 PART TWO -MEDICAL PAYMENTS EACH PERSON, LIMITS $ 51000 EACH ACCIDENT, LIMITS S 25,000 CANCELLATION -- NUMBER OF DAYS NOTICE: AUTHORIZED REPRESENTATIVE: TELLEEN AGENCY LLC SHOULD THE ABOVE DESCRIBED POLICY BE CANCELLED BEFORE THE EXPIRATION DATE, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL WITHIN THE NUMBER OF DAYS ENTERED ABOVE, WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED ABOVE. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. U105CUSTC 05-97 eUIia.2