HomeMy WebLinkAboutCORRESPONDENCE - RFP - P687 CHOICE TRAVELNOV 2 9 2002
Administrative Services
Purchasing Division
City of Fort Collins
November 22, 2002
Choice Travel
3501 S. Shields Street
Ft. Collins, CO 80526
Attn: Judith Mucklow
Re: P-687 Travel Management Services
The City of Fort Collins has elected to renew P-687 Travel Management Services for the City of
Fort Collins with your firm. The terms and conditions of this renewal will be the same as stated in
the original bid documents, including the 2003 revised pricing and also including the following:
One $35.00 service fee for each ticket issued and will include the delivery fee for paper tickets.
There will be no fees for refunds and exchanges.
If the renewal is acceptable to your firm, please sign this letter in the space provided and return
along with a current copy of your insurance to the City of Fort Collins, Purchasing Division. If
delivered, please deliver to 215 North Mason Street, 2ntl Floor, Fort Collins, CO 80521. If
mailed, the mailing address is P.O. Box 580, Fort Collins, Colorado 80522-0580.
If this renewal is not acceptable with your firm, please send us a written notice stating that you
do not wish to renew the bid. If you have any questions regarding this renewal, please contact
Jim Hume, CPPB, Senior Buyer, at 970-221-6776.
Sincerely,
J es .O'Neill II, CPPO, FNIGP
irec r of Purchasing and Risk Management
Do�--
Sig t r Date
(PI a indicate your desire to renew P-687 by signing this letter and returning it with a current
copy of insurance forms to Purchasing Division within the next fifteen (15) days.)
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
SEP 0 5 2002
September 4, 2002
James B. O'Neill II
Director of Purchasing and Risk Management
P.O. Box 580
Ft Collins CO 80522-0580
Dear Mr. O'Neill:
Our office is no longer able to provide tickets for the City of Fort Collins
under the current P-687 provision of: one $15.00 service fee for each ticket
issued and the delivery fee of $10.00. Our current costs have required our
office to raise that ticket issue fee to $35 with no cost for a paper delivery
fee. However, please note that each day the airlines are notifying our office
that any paper ticket issued will have a cost of $20 to $25, determined by the
airlines themselves and payable to the airlines on a separate accountable
document. They also are issuing a declaration that any ticket not used at the
original flight schedule must be changed prior to the original date and must
follow the same routing or the ticket will lose it entire value. This
information is arriving by fax daily from the various airlines and causing
the fares to be more and more restictive.
If this ticket fee is not acceptable, please contact me by phone or written
notice as soon as possible.
Sincerely,
r
!udith Mucklow
(970) 226-6080 • FAX (970) 226-5509
3501 S. Shields Street • Fort Collins, Colorado 80526
e-mail: info@choicetravelandcruise.com . web: http://www.choicetravelandcruise.com