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Home My WebLink AboutRFP - P770 WATER RECLAMATION FACILITY IMPROVEMENTS CONSTRUCTION CONTRACTORCity of Fort Collins Services Purchasing Division REQUEST FOR PROPOSAL - INVITATION CITY OF FORT COLLINS WATER RECLAMATION FACILITY IMPROVEMENTS CONSTRUCTION CONTRACTOR PROPOSAL NO. P-770 The City of Fort Collins is requesting proposals from qualified construction contractors for work on improvements to the Water Reclamation Facilities, located at 3036 E. Drake Road, 920 E. Mulberry Street, and associated plant work in Fort Collins. The selected contractor will assist Montgomery Watson and Utilities staff in addressing constructibility issues during preparation of final design(s), and at the City's option, to perform the construction of multiple projects on a negotiated price basis. The selected contractor may be retained for multiple phases of the work over the next five years. The City is planning to select a qualified general contractor to assist the design team with cost estimating, methods and approach evaluations, construction sequencing and scheduling and other construction considerations during design. The contractor will be part of the design team and will be compensated for this participation. Following the preparation of final design drawings and construction specifications, the City expects to negotiate separate guaranteed maximum price contract(s) with the selected contractor for construction of the improvements. The final price negotiation(s) will be subject to outside review and auditing. Contractor will be required to sign the City's standard Construction Contract available for review in the Purchasing Office. See Proposal Guidelines, Paragraph 15 for instructions to view General Conditions. If negotiations cannot be successfully completed, the City will bid the work. Interested parties are asked to submit eight (8) copies of their proposal to the City of Fort Collins, Purchasing Division, P.O. Box 580, 256 West Mountain Avenue, Fort Collins, Colorado 80521 on or before 3:00 p.m. (our clock), August 14, 2000. Proposal No. P-770. Questions concerning the scope of the project should be directed to the Project Manager, Cliff Hoelscher, (970) 221-6936. Questions regarding proposal submittal or process should be directed to Opal F. Dick, CPPO, Senior Buyer (970) 221-6778. A copy of the Proposal may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #30770. 07/24/00 256 W. Mountain Avenue • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 PROPOSAL GUIDELINES Qualified general contractors interested in the work described in this request should submit a minimum of the following information to the City. Proprietary information shall be identified and placed in a separate section of your response. Describe your approach to this project. General information. Name of firm, contact person for this proposal, title, phone number, fax number, street and mailing addresses, any previous names of firm in last 10 years, and date established. 2. Key project staffing. Names and resumes of key project staff, including proposed project manager, construction superintendent, and project cost estimator. Indicate pertinent work experience and any post high school construction management or engineering education. Include references from owners and consulting engineers for the last 3 projects for each assigned person, and similar references for work on a recent similar treatment plant projects for each (if not among last three projects). Detail the availability of staff assigned. 3. General company resources. Indicate the resources available for cost estimating, construction approach and methods, construction sequencing and scheduling. Provide descriptions, resumes, organization charts and/or other indications of the degree expertise and qualifications available to this project. Indicate location if not based in the office location in item 1 above. 4. Project experience. Provide brief summary of similar construction project work performed by the firm in the last 5 years. Highlight any participation by key staff proposed for this project. Provide data on: • Bid cost • Cost at completion and number of change orders • Contractor, subcontractor or owner initiated claims and their resolution Contract time for completion when bid. Actual completion time. Brief discussion of any unusual factor is encouraged (e.g. owner initiated delays, 07/24/00 8 OF 12 additions to the work, etc.). Provide both an owner reference and consulting engineer reference for cited projects. 5. Partnering experience. Describe any experience by the firm or key staff with similar owner/engineer/contractor teams. Describe the firm's experience in Partnering, both formal and informal. Highlight any Partnering experience by key staff proposed for this project. Provide references for cited experience. 6. Safety record. Provide the firm's OSHA reportable accident rate and current workman's compensation insurance multiplier for the last 3 years. Provide the OSHA reportable accident rate on projects managed by the proposed superintendent or project manager over the three-year period (depending on who is assigned site safety responsibility in the contractor organization). 7. Subcontractors. Based on the description of the work in this request, describe which portions of the work subcontractors will perform. 8. Design phase cost. Provide hourly rates to be applied to the proposed key staff (and subcontractors if necessary) for assistance to the owner/engineer design team during the Project 1 final design phase. Anticipated hours and schedule are outlined in the Project Requirements above. Identify how expenses related to providing this assistance will be charged. Cost for other projects will be negotiated at the time the work begins based on the rates outlined above. 9. Construction cost factors. Establish in detail the factors which will be used in determining the negotiated maximum construction price. These factors shall be comprehensive in establishing all costs to be applied to direct project labor and materials in determining the construction cost. Commitments shall include: Overhead and profit (combined) margin for general office activities on the base bid cost Overhead and profit (combined) margin for field office activities on the base bid cost Subcontractor markup on base bid cost to General Contractor 07/24/00 9 OF 12 Materials and equipment markup on base bid cost Any additional factors applied to project labor or materials to determine the base bid cost Change order markup, including supervision allowance, labor and material markups, and overhead and profit percentages, as a percent of labor and materials cost for any changes in the work following contract award 10. Financial statement. Provide a recent financial statement (audited if possible) including balance sheet and income statement showing: • Current assets • Other assets • Current liabilities Other liabilities • Fixed assets and equipment 11. Banking reference. Provide the name, address and phone number of the firm's banking reference. 12. Bonding company. Provide the name, address and phone number of the firm's bonding agent. Provide a letter from the bonding agent indicating the firm's bonding capacity is adequate to undertake this work. 13. Insurance company. Provide the name, address and phone number of the firm's insurance agent(s). Provide certificate of insurance outlining coverage and policy limits. Can this coverage be extended for work on this project? Can coverage be increased? Can City be listed as an additional insured? Are there any current claims that will affect coverage limits available to the City for this project? 14. List three (3) current references of similar work. Include firm name, address, and telephone number. 15. Prior to Construction the contractor will be required to sign the City's Standard Construction Contract. This document is available for review in the Purchasing Office. General Condition Documents can be viewed by visiting the Purchasing Web Page — Documents P763TC1-Table of Contents for General Conditions and P763GC1-General Conditions. 07/24/00 10 OF 12 CONTRACTOR REVIEW AND ASSESSMENT Construction firms will be evaluated on the following qualification criteria. Criteria will form the basis for rating of written proposals as well as oral interviews. Rating scale will be from 1 to 5 (or 10, depending on maximum possible points), with 1 being a poor rating, and the maximum possible points being an outstanding rating. POSSIBLE QUALIFICATION STANDARD POINTS MAX -MIN 10 - 1 Scope of Proposal Does the proposal show an understanding of the scope of the project, methodology to be used in the design and construction phases and the results that are desired from the project? 10 - 1 Assigned Project Does the proposed team have the necessary skills and Team experience to fulfill the requirements of the project? Is the key staff available to do the work? 5-1 Safety Record OSHA Illness/Injury Rate, OSHA Lost Work Day Incidence Rate and Workman's Comp Experience Modification Rate Insurance multiplier. 10 - 1 Firm Experience Has the firm worked on projects similar in scope to this --Design project? Has partnering been used as a basis in design --Construction and construction of other projects? Was this work of a high quality in nature? 5-1 Design Phase Cost Are the proposed design cost rates reasonable and competitive? 10 - 1 Construction Cost Do the proposed construction cost factors compare Factors favorably with industry standards and other firms' construction cost factors? 10 - 1 Firm Capability Does the firm have experience, equipment, manpower and finances to complete the work? 10 - 1 Construction Do the referenced projects reflect favorably in respect Performance to completion within the contract schedule, cost and number of change orders and claims? 5-1 Motivation Has the firm shown an interest in work and a commitment to the successful completion of the project? O//24/00 11 OF 12 REFERENCE EVALUATION The City of Fort Collins will check references for overall performance, timetable, completeness, budget and job knowledge of selected projects/references. A satisfactory/unsatisfactory rating shall be given to each reference contacted. 07/24/00 12 OF 12 No Text "Collin Utilities Wastewater Capitol: Projects SudgeMbsdNe Breakdown Engineering Construction p"Ot Eng/CUS ,Construction Total 9/99 - 10/99 I im - 5100 Ranch impmvamenb (ped, MOW. "Idg $0 $1,204 $1.204 11199-2100 11199-5100 DWRF NPT deridrftWmn $0 $160 also 11/99-2/00 1100-11/00 DWRF digester $400 $3,490 $3,890 3100-5100 woo -9/p0 DWRF NPT blower muddastions $15 $65 $100 3100 - 5/W 6100 - 9100 DWRF odor control (preliminary) $26 $185 $210 3100-6100 woo -9/00 MWRF odor conkot(proominar» $50 $350 $400 3100-51D0 8/00-9/00 MWRF UV $50 $340 $38D — 6100-9/00 MWRF VFDs $0 $50 $50 — i/DO-12M MWRF roofing $0 $30 $30 — 1I00-12/00 DWRF HVAC control systems $0 $250 $250 — 1/00-12/00 DWRF roofing $0 $69 $69 — 1100-12100 Ranch new equipment $0 $300 $300 — 1100 -12ro0 Ranch =00 and bridges $0 $100 $100 9/00 - 12100 1/01 - 12101 DWRF odm oonhnl (solids) $300 $2,000 $2.300 99/00 Eng. Subtoal $840 $8,203 $9;443 1/01 -4101 5101 - 12101 DWRF D6M bldg. improvements $40 $260 $300 — Vol - 12101 Ranch decommission RR Fann $0 $200 $200 — 1101 - 12101 Ranch stock wall $0 $50 $50 — 1101 - 12102 Ranch made and bridges $0 $200 $20D — 1/Obt - 12M2 Ranch new equipment $0 5300 ON still -12/)1 1102-12/02 DWRF NPT denibilestion $300 $1,000 $1,300 2001 Eng Subtotal $340 $2,1)10 $2,]60 1102 - 3M2 4102 - 6102 Rmmh solids bunker $30 $170 $200 — 1102 - 12/02 DWRF rehabilitate bek presses $0 $300 $300 8102 - 12102 1103 -12103 DWRF sludge storage $450 $2.800 $3,260 8102 - 12/02 1/03 - 12104 DWRF intermediate lodgers $346 $1,955 $2,300 11ro2 -12f02 1103 - 12104 Ranch WOymg storage $20 $180 $200 2002 Eng Subtotal $945 $6,406 $8,26D 8103 - 12/03 We -12104 DWRF SPT denibfficetion $125 $725 $850 8103 - 12/03 i/04 - 12104 DWRF squimAea $50 $450 $500 8103 - 12103 1104 - 12/04 DWRF Redundancy (SPT OV.) $700 $4,500 $5,200 2003 Eng Subtotal $876 $8,676 $8,660 1104 - 2104 3004 - 7/04 DWRF bar screen / preps $30 $220 $250 2004 Eng Subtotal $30 $220 $260 Beyond 2004 — — MWRF poet aeration $30 $230 $260 — — MWRF roofing $D $80 $50 — — MWRF screenings modifications $5 $35 $40 — — MWRF reuse system — — - - — DWRF phosphorus removal $2,070 $11,730 $13,900 — — DWRF odor control (future) $590 $3,360 $3,980 — — DWRF odor conto(pdmary) $435 $2,466 $2,900 DWRF odor control(solkls) $180 $1,020 $1,200 — — DWRF UV disinfection $390 $2,040 $2,400 — — DWRF chlorine contact expansion $204 $1.156 $1,350 — — DWRF toborefory expansion $160 $900 $1,060 — — DWRF post aeration $45 $2711 $316 — — DWRF roofing $0 $180 $180 — — DWRF future screening, modificetiona $is $102 $120 — — DWRF future expansion. — _ - -- — DWRF muse system — r— - - — Ranch compost bldii. Mft fimn L. $50 1 $800 1 $850 Revised 12/28/99 2. Download the Proposal from the Purchasing Webpage, Current RFPs page, at: www.ci.fort-collins.co.usICITY—HALLIPURCHASING/index.htm. then via the Current "Request for Proposal" pushbutton. 3. Visit Purchasing at 256 W. Mountain Ave., Fort Collins, and request a copy of the Proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, 3irG0mes S. ONeill II, CPPO ector of Purchasing & Risk Management 07/24/00 City of Fort Collins Services Purchasing Division REQUEST FOR PROPOSAL CITY OF FORT COLLINS WATER RECLAMATION FACILITY IMPROVEMENTS CONSTRUCTION CONTRACTOR PROPOSAL NO. P-770 PROPOSAL DATE: 3:00 p.m. (our clock), AUGUST 14, 2000 07/24/00 1 OF 12 256 W. Mountain Avenue • PO. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 REQUEST FOR PROPOSAL............................................................................. 1 REQUEST FOR PROPOSAL - INVITATION......................................................... 3 PROJECT REQUIREMENTS............................................................................. 5 PROPOSAL GUIDELINES................................................................................ 8 CONTRACTOR REVIEW AND ASSESSMENT .................................................. 11 REFERENCE EVALUATION............................................................................ 12 07/24/00 2 OF 12 REQUEST FOR PROPOSAL - INVITATION CITY OF FORT COLLINS WATER RECLAMATION FACILITY IMPROVEMENTS CONSTRUCTION CONTRACTOR PROPOSAL NO. P-770 The City of Fort Collins is requesting proposals from qualified construction contractors for work on improvements to the Water Reclamation Facilities, located at 3036 E. Drake Road, 920 E. Mulberry Street, and associated plant work in Fort Collins. The selected contractor will assist Montgomery Watson and Utilities staff in addressing constructibility issues during preparation of final design(s), and at the City's option, to perform the construction of multiple projects on a negotiated price basis. The selected contractor may be retained for multiple phases of the work over the next five years. The City is planning to select a qualified general contractor to assist the design team with cost estimating, methods and approach evaluations, construction sequencing and scheduling and other construction considerations during design. The contractor will be part of the design team and will be compensated for this participation. Following the preparation of final design drawings and construction specifications, the City expects to negotiate separate guaranteed maximum price contract(s) with the selected contractor for construction of the improvements. The final price negotiation(s) will be subject to outside review and auditing. Contractor will be required to sign the City's standard Construction Contract available for review in the Purchasing Office. See Proposal Guidelines, Paragraph 15 for instructions to view General Conditions. If negotiations cannot be successfully completed, the City will bid the work. Interested parties are asked to submit eight (8) copies of their proposal to the City of Fort Collins, Purchasing Division, P.O. Box 580, 256 West Mountain Avenue, Fort Collins, Colorado 80521 on or before 3:00 p.m. (our clock), August 14, 2000. Proposal No. P-770. Questions concerning the scope of the project should be directed to the Project Manager, Cliff Hoelscher, (970) 221-6936. Questions regarding proposal submittal or process should be directed to Opal F. Dick, CPPO, Senior Buyer (970) 221-6778. A copy of the Proposal may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #30770. 07/24/00 3 OF 12 2. Download the Proposal from the Purchasing Webpage, Current RFPs page, at: www.ci.fort-collins.co.us/CITY HALUPURCHASING/index.htm. then via the Current "Request for Proposal" pushbutton. 3. Visit Purchasing at 256 W. Mountain Ave., Fort Collins, and request a copy of the Proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, G n&j. Q J mes B. O'Neill 11, CPPO irector of Purchasing & Risk Management 07/24/00 4 OF 12 PROJECT REQUIREMENTS Work anticipated to be completed under this contract has been summarized in the Fort Collins Utilities Wastewater Master Plan Update, dated August 1999. A copy of this document is available for review by contacting the Project Manager or the Director of Purchasing and Risk Management. Two projects are currently scheduled for construction during 2001. Those projects include: 1) DWRF Odor Control (solids) — Drake order control facilities for sludge handling operations. 2) O & M Building Improvements — An addition to the operations and maintenance building located at Drake. Schedule DWRF Odor Control is expected to commence January 2001 and be complete December 2001 O & M Building Improvements is expected to commence May 1, 2001 and be complete December 2001. Selection of the contractor will be based upon the submittal of detailed information required in the proposals, including experience, past performance, suitability of key staff and proposed cost parameters. It is of utmost importance that the requested data be submitted with your proposal. The selection criteria are detailed in the request for proposals. Following review of proposals, the City anticipates interviewing three or more contractors to determine the selected firm. The City of Fort Collins expects to conduct interviews with the highest ranked firms on August 31, 2000. PROJECT REQUIREMENTS A formal Partnering Session will be held with the selected contractor, utility team members and Montgomery Watson as soon as the selection process is completed. During the design phase(s), the contractor will be part of the design team with the Utility and Montgomery Watson, participating in the final design effort by assisting in the following areas: Review of designs for constructibility Estimating costs of different alternatives and components Providing opinions and recommendations on suitable methods and approaches to accomplishing the work • Provide input on construction sequences and schedules 07/24/00 5 OF 12 Offer value -engineering suggestions to accomplish the desired objectives in the most cost-effective manner possible. Provide on going cost status of the project to the design team as the project proceeds. The contractor is required to commit key staff members to assist the project team by attending regularly scheduled project meetings and preparing information or responses to issues in advance of meetings. Normally, attendance will be required of the contractor's project manager and superintendent. When appropriate for the issues being discussed, the contractor's cost estimator or other craft foreman may be asked to participate. In the event key technical functions are subcontracted, the subcontractor shall assist the general contractor firm in fulfilling its responsibilities under the agreement during the design phase(s), including participation in design discussions. The Utility Engineering staff works very closely with the Engineer (Montgomery Watson) and the contractor on a day-to-day basis as part of a team during design and construction of projects. Traditional adversarial roles are not an acceptable way of doing business. You are encouraged to call or visit to discuss further or to ask any questions that you have about the process. PROJECT1 For purposes of estimating, the level of effort required from the contractor's personnel during the Project 1 design phase, the contractor should anticipate attendance at full day meetings in Fort Collins eleven days between selection and December 31, 2000. Representation at each regularly scheduled weekly meeting will be required by the contractor's project manager and construction superintendent. The contractor's cost estimator's time and effort is critical to become familiar with the project, treatment facility, and to work together with the design team to put together contract cost for the Project 1 Improvements. Preparation time or follow up time should be anticipated to average approximately 8 hours per meeting per person. Total time for estimating key staff commitments during the Project 1 design phase activities, based on the above guidance, is as follows: Project Manager 176 hrs Construction Superintendent 176 hrs Cost estimator 176 hrs Costs for personnel after the construction contract has been negotiated will be part of the construction contract. The contractor may suggest additional participants or alternate meeting arrangements as part of the proposal. Attendance will be arranged and approved by the City for each meeting. The City intends to compensate the contractor for the time and related expenses for the individuals involved on an hourly rate basis for the actual work performed. 07/24/00 6 OF 12 A copy of the Fort Collins Utilities Wastewater Capital Projects Schedule has been enclosed for the proposed projects during this contract. Contractor will be involved in weekly design meetings with the Utility staff and Montgomery Watson during the entire design process similar to Project 1 work. 07/24/00 7 OF 12