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Home My WebLink AboutRESPONSE - BID - 5741 TREE REMOVAL HAXTONCity of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5741 TREE REMOVAL AT LEMAY AND HAXTON AND HOUSING AUTHORITY BID OPENING: OCTOBER 25, 2002, 3:OOP.M (our clock) Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), October 25, 2002. A copy of the Bid may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #25741. (The bid number must be preceded by a 2 when using the Fax -line.) 2. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 CITY OF FORT COLLINS BID PROPOSAL BID #5741 BID OPENING: OCTOBER 25 2002 3.00 p m four clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR TREE REMOVAL AT LEMAY AND HAXTUN, AND HOUSING AUTHORITY PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids for tree removal and pruning at Lemay and Haxtun Street area and the Fort Collins Housing Authority per the attached specifications. Work must be completed by December 15, 2002. Awarded contractor must sign the attached Service Agreement and provide insurance per Exhibit "B". A pre -bid meeting will be held at 10:00 a.m. October 17, 2002 at the North East corner of Haxtun and Lemay (1 block south of Harmony on Lemay) and will then move to the Housing Authority at 1715 West Mountain Avenue. Any technical questions regarding this bid should be directed to Ralph Zentz, Assistant City Forester, at (970) 221-6302. Any purchasing questions or inquiries regarding this bid should be directed to: John Stephen, CPPB, Senior Buyer at (970) 221-6775. BID SCHEDULE Contractor will provide all labor, equipment, materials and traffic control to remove and prune trees at Lemay and Haxtun Streets and the Ft Collins Housing Authority per specification: Lump Sum $ A b O 15y FIRM NAME -Ta a-r 60 i n 5 T R tiF �T i✓C Are you a Corporation, Partnership, DBA, LLC, or PC ADDRESS ,- 6 CD gins7_ > PHONE/FAX # _� �o YC7f - 3d5St f M, Grassroots,, LAWN, TREE & SPRINKLER SERVICE October 14, 2002 Mr. James B O'Neill, II, CPO Purchasing/Risk Management Director PO Box 580 Fort Collins, CO 80522-0580 Dear Mr. O'Neill, Thank you for giving us the opportunity to bid for the Tree Removal at Lemay and Haxton, and Housing Authority, Bid # 5741. At this time we are unable to accept the invitation but appreciate any future opportunities. Thank you, JYll 3olly � (: ierations Manager P.O. Box 1801 • Fort Collins, Colorado 80522 • Ph (970( 484 470 • Fax (970( 4ft4-t3H3 deji -819g-qU&-xao�- Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. Jame B. O'Neill II, CPPO, FNIGP Direc r of Purchasing and Risk Management CITY OF FORT COLLINS BID PROPOSAL BID #5741 BID OPENING: OCTOBER 25 2002 3.00 o m (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR TREE REMOVAL AT LEMAY AND HAXTUN, AND HOUSING AUTHORITY PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids for tree removal and pruning at Lemay and Haxtun Street area and the Fort Collins Housing Authority per the attached specifications. Work must be completed by December 15, 2002. Awarded contractor must sign the attached Service Agreement and provide insurance per Exhibit "B". A pre -bid meeting will be held at 10:00 a.m. October 17, 2002 at the North East corner of Haxtun and Lemay (1 block south of Harmony on Lemay) and will then move to the Housing Authority at 1715 West Mountain Avenue. Any technical questions regarding this bid should be directed to Ralph Zentz, Assistant City Forester, at (970) 221-6302. Any purchasing questions or inquiries regarding this bid should be directed to: John Stephen, CPPB, Senior Buyer at (970) 221-6775. BID SCHEDULE Contractor will provide all labor, equipment, materials and traffic control to remove and prune trees at Lemay and Haxtun Streets and the Ft Collins Housing Authority per specification: Lump Sum $ lS, —0 FIRM NAME k"c y," ^Trtc d S Hh Ca��tLC Are you a Corporation, Partnership, DBA, LLC, or PC ADDRESS PHONE/FAX# 970 y9° 839/ Fax ,� 14 M d cu(( '� HAZARD TREE REMOVAL & PRUNING BID Lemay & Haxton and the Housing Authority (1715 W. Mountain Ave.) October 2002 Job Description Remove 3 hazardous cottonwood trees located in the City Right -of -Way along the east side of South Lemay Avenue just north of Haxton Drive. The trees to be removed are the first and second trees north of Haxton and the farthest north cottonwood of that group of six. Perform a hazard prune on four cottonwood trees. These are the third, fourth and fifth trees north of Haxton; the fourth cottonwood to be pruned is south of Oakridge Drive in the right- of-way adjacent to Friendship Animal Hospital (1103 Oak Park Drive). Remove 2 hazardous cottonwood trees on the north side of the Housing Authority administrative building at 1715 W. Mountain Avenue. These trees are located between the sidewalk leading to the north entrance and the parking lot. 2. General Information City Forestry staff will assist all bidders in locating tree on job sites. The starting date of this job shall be decided by mutual agreement between the Assistant City Forester and the contractor. Job completion must occur on or before December 15, 2002. 3. Specifications Pertaining to Tree Removal: a. Completely remove tree, leaving the stump as close to the ground as possible. b. Properly dispose of all logs, limbs, and brush from each removal. c. Contact Assistant City Forester to arrange starting dates. 4. Standards For Hazard Reduction Pruning: a. Remove deadwood down to one inch in diameter. b. Remove severely hollow limbs that pose a threat to public safety. c. The intent is to leave as much live plant material as possible while reducing public risk. This may involve deviating from normal pruning guidelines regarding the size of a lateral branch where a pruning cut is made. An example might be removing a dead limb that is 10 inches in diameter back to a live lateral that is only 3 or 4 inches in diameter. 5. (1) Cleanup of branches, logs and other debris resulting from tree removals shall be promptly accomplished. The work area shall be kept safe at all times until the cleanup operation is completed. Under no condition shall the accumulation of brush, limbs, logs or other debris be allowed to result in a hazardous condition. (2) Under no condition shall it be considered proper to leave any severed or partially cut limbs in the upper portion of any tree being removed after the tree workers leave the scene of the operation. (3) Whenever large tree sections are being cut in a tree top which may endanger people or property, such materials shall be secured and lowered safely in a controlled manner. (4) At least one responsible tree worker shall serve to coordinate safe operations on the ground at all times when work operations are in progress. (5) Winch trucks should not be tied to trees or utility poles in the process of tree removal or otherwise be used for the purpose of securing anchorage or leverage while removing other trees or portions thereof. 6. Standards for Workmanship a. General Standards for Workmanship (1) Authorized work in this job neither expresses nor implies a right to violate any law of the land while in process of performing such work. (2) All such work shall be conducted in a manner as to cause the least possible interference with or annoyance to other. (3) Inadequately or improperly trained personnel shall not be utilized for work on or with trees or shrubs beyond their known capacity or ability to perform properly or safely. (4) A qualified supervisor shall be present at all times when work is being performed except that he may be absent for short periods during the day when necessary because of emergencies or other urgent matters. (5) Any injury to persons or damages to any improvement, tree, shrub or structure while working on this job shall be promptly reported to the Assistant City Forester. (6) Any use of tools or equipment in unsafe conditions or any application of techniques or methods deemed unsafe to life, limb or property is forbidden. (7) Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. (8) Adequate barricades and warning devices shall be placed and flagpersons shall be stationed as necessary for the safety of persons and vehicles. (9) Qualified street and sidewalk warning devices shall be in position as required at all times while work on this job is being performed. (10) Whenever electric or telephone lines, gas lines, water lines, or other improvements, public or private, will be implicated or jeopardized by any authorized tree or shrub activity, the proper authorities of the utilities involved or property owner involved shall be consulted prior to performing any work activity and all requested precautions by any such authority shall be complied with. (11) It shall be unlawful for any person to engage in the business of planting, cutting, trimming, pruning, removing, spraying or otherwise treating trees, shrubs or vines within the City without first procuring a license therefore from the City. (12) All motor vehicles and other major equipment or any licensed person used in conducting the licensed business shall be clearly identified with the name of the licensee. (13) The contractor is responsible for providing all necessary traffic control to assure the safety of motorists, pedestrians, and bicyclists. The traffic control shall be provided by and maintained by an ATSSA certified Traffic Control Supervisor, TCS. All traffic control devices shall meet or exceed the minimum standards set forth in the Manual of Uniform Traffic Control Devices, MUTCD. The contractor must submit traffic control plans and coordinate all traffic control with the City's Traffic Control Coordinator. The traffic control plans must be submitted 72 hours prior to starting tree operations and prior to any modification to the traffic control plan. If the plan is not submitted and approved, or if the traffic control devices are not provided according to the plan, the project will be shut down immediately until the situation can be corrected. Flaggers must be used to close the street and for one lane traffic operation. The flaggers must be certified and under the supervision of a certified TCS. (14) Sidewalks must be properly barricaded to protect pedestrians during actual removal operations. Other Requirements a. The contractor must have at least three (3) years experience of removing trees larger than 30 inches in diameter, or have successfully completed a job similar to this bid in size and conditions in the past three (3) years. b. Provide the Assistant City Forester with a schedule and timetable of all work. CITY OF FORT COLLINS BID PROPOSAL BID #5741 BID OPENING: OCTOBER 25.2002 3.00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR TREE REMOVAL AT LEMAY AND HAXTUN, AND HOUSING AUTHORITY PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids for tree removal and pruning at Lemay and Haxtun Street area and the Fort Collins Housing Authority per the attached specifications. Work must be completed by December 15, 2002. Awarded contractor must sign the attached Service Agreement and provide insurance per Exhibit "B" A pre -bid meeting will be held at 10:00 a.m. October 17, 2002 at the North East comer of Haxtun and Lemay (1 block south of Harmony on Lemay) and will then move to the Housing Authority at 1715 West Mountain Avenue. Any technical questions regarding this bid should be directed to Ralph Zentz, Assistant City Forester, at (970) 221-6302. Any purchasing questions or inquiries regarding this bid should be directed to: John Stephen, CPPB, Senior Buyer at (970) 221-6775. BID SCHEDULE Contractor will provide all labor, equipment, materials and traffic control to remove and prune trees at Lemay and Haxtun Streets and the Ft Collins Housing Authority per specification: Lump Sum $_I1&,S0U FIRM NAME A 4or wor KS f e c C arcrur oror, rr fl Are you5�.PoWration, Partnership, DBA, LLC, or PC `/U?U rru PHONE/FAX#_( M aai- id Z�9�� aa�- vP4 CITY OF FORT COLLINS BID PROPOSAL BID #5741 BID OPENING: OCTOBER 25 2002 3.00 P.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR TREE REMOVAL AT LEMAY AND HAXTUN, AND HOUSING AUTHORITY PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids for tree removal and pruning at Lemay and Haxtun Street area and the Fort Collins Housing Authority per the attached specifications. Work must be completed by December 15, 2002. Awarded contractor must sign the attached Service Agreement and provide insurance per Exhibit "B". A pre -bid meeting will be held at 10:00 a.m. October 17, 2002 at the North East corner of Haxtun and Lemay (1 block south of Harmony on Lemay) and will then move to the Housing Authority at 1715 West Mountain Avenue. Any technical questions regarding this bid should be directed to Ralph Zentz, Assistant City Forester, at (970) 221-6302. Any purchasing questions or inquiries regarding this bid should be directed to: John Stephen, CPPB, Senior Buyer at (970) 221-6775. BID SCHEDULE Contractor will provide all labor, equipment, materials and traffic control to remove and prune trees at Lemay and Haxtun Streets and the Ft Collins Housing Authority per specification: Lump Sum $ 71 FIRM NAMEF007-"//-&3 7?2ee FkPe xLTS , / Are you a Cor orati artg*ship, DBpe LLC, or PC SIGNATU F7; eotz-l•t s Cc, S05'__�24/ PHONE/FAX # q{i - %Ys?S Foe lc 1� i1 CITY OF FORT COLLINS BID PROPOSAL BID #5741 BID OPENING: OCTOBER 25 2002 3.00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR TREE REMOVAL AT LEMAY AND HAXTUN, AND HOUSING AUTHORITY PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is requesting bids for tree removal and pruning at Lemay and Haxtun Street area and the Fort Collins Housing Authority per the attached specifications. Work must be completed by December 15, 2002. Awarded contractor must sign the attached Service Agreement and provide insurance per Exhibit "B". A pre -bid meeting will be held at 10:00 -a.m. October 17, 2002 at the North East corner of Haxtun and Lemay (1 block south of Harmony on Lemay) and will then move to the Housing Authority at 1715 West Mountain Avenue. Any technical questions regarding this bid should be directed to Ralph Zentz, Assistant City Forester, at (970) 221-6302. Any purchasing questions or inquiries regarding this bid should be directed to: John Stephen, CPPB, Senior Buyer at (970) 221-6775. BID SCHEDULE Contractor will provide all labor, equipment, materials and traffic control to remove and prune trees at Lemay and Haxtun Streets and the Ft Collins Housing Authority per specification: Lump Sum FIRM ------ Y-------------- PHONE/FAX # _��a-6---------