HomeMy WebLinkAboutBID - SNOW AND ICE ANNUALAdministrative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
City of Fort Collins BID #5644
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are to be
delivered to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address
is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), October,
2001.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held
firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to
do business with the City of Fort Collins is prohibited.
— 09 ic/A1
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Contractor from further participation in the Snow and Ice Hazard Removal Program, should the
City determine that the Contractor repeatedly fails to complete the work within the time required
or otherwise fails to perform the work in accordance with the provisions of this Contract.
(C) If the City terminates for default, the City shall not be liable for any further
payments to the Contractor whatsoever, and the Contractor shall be liable for any costs to the
City as a result of the termination. The City's rights herein shall be in addition to any other
remedies it may have under the law.
(D) Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
City: Service Provider:
City of Fort Collins, Streets
P.O. Box 580
Ft. Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for
services rendered to the date of termination, subject only to the satisfactory performance of the
Service Provider's obligations under this Agreement. Such payment shall be the Service
Provider's sole right and remedy for such termination.
8. Payments.
(A) The City agrees to pay and the Contractor agrees to accept as full payment for all
work done and all materials furnished and for all costs and expenses incurred in the
performance of the work under the notification in accordance with the prices stated within the Bid
Schedule Proposal Form, attached hereto as Exhibit B and by this reference made a part hereof.
(B) The Contractor shall submit invoices on the City's form entitled "Snow and Ice
10
Hazard Removal Billing Instruction and Invoice Form" attached hereto as Exhibit C and by this
reference made a part hereof. Failure to use this form will result in delayed payments. Invoices
must contain all requested information and must be received by the City within five (5) working
days after completion of the work assignment.
(C) Within thirty (30) days after the final acceptance of the work, the City Inspector will
certify the total work done and the amount due and payment will be completed. Payment shall
be made by the City only upon completion of the work by the Contractor in a satisfactory manner
and upon the Contractor furnishing satisfactory evidence of payment of all wages, taxes,
supplies and materials, and other costs incurred in connection with the performance of such
services.
9. City Representative. The City will designate a representative who shall make,
within the scope of his authority, all necessary and proper decisions with reference to the
services provided under this agreement. All requests concerning this agreement shall be
directed to the City Representative.
10. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
The City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for
any other purpose.
11. Personal Services. It is understood that the City enters into the Agreement based
on the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
11
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
13. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the
most suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials,
equipment and labor, against defects and nonconformances in design,
materials and workmanship/workwomanship for a period beginning with
the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors
of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned,
repaired or replaced by Service Provider in a manner and at a time
acceptable to City.
14. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
15. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period often (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non -defaulting party for the non -defaulting parry's reasonable attorney fees and
costs incurred because of the default.
16. Binding Effect. This writing, together with the exhibits hereto, constitutes the
12
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
17. Indemnity/Insurance a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions, suits,
claims, demands or liability of any character whatsoever brought or asserted for injuries to or
death of any person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit D, consisting of one
(1) page, attached hereto and incorporated herein by this reference. The Service Provider
before commencing services hereunder, shall deliver to the City's Director of Purchasing and
Risk Management, 256 West Mountain Avenue, Fort Collins, Colorado 80521 one copy of a
certificate evidencing the insurance coverage required from an insurance company acceptable
to the City.
18. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
19. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
13
THE CITY OF FORT COLLINS, COLORADO
BY:
James B. O'Neill, II, CPPO
Director of Purchasing and Risk Management
Doing business as
By:
PRINT NAME
Phone #
14
EXHIBIT C
CITY OF FORT COLLINS
STREETS, PARKING LOTS AND SIDEWALK SNOW AND ICE REMOVAL
BILLING INSTRUCTIONS AND INVOICE FORM
Vendor Name: Phone Number:
Address (Street &
City, State, Zip Cc
INVOICE NO.:
INVOICE DATE:
BILLED TO: (City of Fort Collins) JOB NO.:
LOCATION:
WORK DONE (Date/s and
HOURS:
WORK ACCOMPLIS
CHARGE: $
INSTRUCTIONS
1. Invoice date will be the date you are billing the City of Fort Collins.
2. Hours will be man hours.
3. Work done is date/s and time/s you do the work.
4. Work accomplished: Removal, truck only; removal, grader,
blower, truck or whatever combination you used.
5. Attach an original copy of "Lien Release" form for each
Subcontractor or Supplier used to each invoice dated the same
date or subsequent to the invoice date. Failure to do so will
result in the denial of payment until Contractor is in compliance.
15
EXHIBIT D
INSURANCE AND LIABILITY
General.
The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement"
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its
option, may take out and maintain, at the expense of the Service Provider, such
insurance as the City may deem proper and may deduct the cost of such insurance from
any monies which may be due or become due the Service Provider under this
Agreement. The City, its officers, agents and employees shall be named as additional
insureds on the Service Provider's general liability and automobile liability insurance
policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Compensation and Employer's Liability. The Service Provider shall maintain
during the life of this Agreement Workers' Compensation insurance as required
by Colorado law, and Employer's Liability Insurance, in an amount not less than
$400,000 for each occurrence, for all of the Service Provider's employees
engaged in work performed under this Agreement.
B. Commercial General Liability. The Service Provider shall maintain during the life
of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for claims for damages for personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance to be provided shall be not less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work under this Agreement is performed by a subcontractor, the
Service Provider shall be responsible for any liability directly or indirectly arising
out of the work performed under this Agreement by a subcontractor, which liability
is not covered by the subcontractor's insurance.
Page 1 of 1
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FT LUPTON CO 80621 LOVELAND CO 80538 4407 LOVELAND CO 80537 4953
BARKER CONSTRUCTION BIVENS CONSTRUCTION BREEN CONSTRUCTION
142 N TIMBERLINE 3900 IDEAL DR P O BOX 272354
FORT COLLINS CO 80524-1402 FORT COLLINS CO 80524-9733 FORT COLLINS CO 80527-2354
COLORADO GREENSMITH DANNY LEEPER TRUCKING DOUG WEITZEL EXCAVATING & SUPPLIES
515 W 1ST ST 862 W WILLOX LN 2630 W MULBERRY ST
LOVELAND CO 80537-5405 FORT COLLINS CO 80524-1147 FORT COLLINS CO 80521
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FORT COLLINS TREE CARE INC FULLER LANDSCAPING G & R TRUCKING
1460 FREEDOM LN 1414 BLUE SPRUCE D 3532 E PROSPECT RD
FORT COLLINS CO 80526-1705 FORT COLLINS CO 80524 FORT COLLINS CO 80525-9738
GERRARD EXCAVATING INC GIULIANO & FATHER CONSTRUCTION INC GREGG TRUCKING
1739 S COUNTY RD 13C 308 COMMERCE DR #A 2501 E CNTY RD #62
LOVELAND CO 80537-8869 FORT COLLINS CO 80524-2759 WELLINGTON CO 80549
HAWKEYE LANDSCAPING KENS SERVICE-KENNETH LAWRENCE KORBY'S SOD SERVICE
19900 N US HWY 287 PO BOX 514 P O BOX 989
LIVERMORE CO 80536-8913 LAPORTE CO 80535-0514 W ELLINGTON CO 80549-0989
LEGG TRUCKING/SHIRLEY LEGG
MICHAELS TRUCKING
MOSNESS MAINTENANCE
941 E 4TH ST
832 SYCAMORE ST
BRIAN MOSNESS
LOVELAND CO 80537-5735
FORT COLLINS CO 80521-1907
512 N OVERLAND TRAIL
FORT COLLINS CO 80521-1424
PIONEER SAND CO
POWER SERVICES CO
QUALITY RESU ACING CO
6705 S COLLEGE AVE
P O BOX 13
P O BOX 519
FORT COLLINS CO 80525-5825
GREELEY CO 80632
HENDERSO CoZ806400519
R-N-R TRUCKING INC SCHMIDT EARTHBUILDERS INC SNOWFIRE
P O BOX 1361 8535 S COUNTY RD 5 HC 63 BOX 23
FORT COLLINS CO 80522 FORT COLLINS CO 80528 SARATOGA WY 82331-9713
STARCK BROTHERS CONSTRUCTION STEELY TRUCKING INC STORMY PEAKS CONSTRUCTION
932 N. MEADOWLARK DRIVE 1513 CHERRY ST 246 STORMY PEAKS DR
BERTHOUD CO 80513-9342 FORT COLLINS CO 80521-1631 BELLVUE CO 80512
T & J TRUCKING THE CUTTING EDGE LANDSCAPE SERVICE INC TRIANGLE C ENTERPRISES LLC
8739 N TAFT HILL RD 2118 LANGSHIRE DRIVE 3363 14TH ST SE
FORT COLLINS CO 80524' FT COLLINS CO 80526 LOVELAND CO 80537-8831
USA CONSTRUCTION INC VINEY TRUCKING WALSH CONSTRUCTION INC
PO BOX 325 2507 BROOKHILL RD 5828 N ST LOUIS AVE
TIMNATH CO 80547-0325 FORT COLLINS CO 80524-1074 LOVELAND CO 80538
YARDMASTERS LANDSCAPING
2112 BARNWOOD CT
FORT COLLINS CO 80525
CHAPARRAL TRUCKING
LANDTEK SPECIALTIES
GREGG TRUCKING �
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VINEY TRUCKING x
KORBY'S SOD X-
DOUG WEITZEL EXCAVATING
FULLER LANDSCAPING X
MICHAEL TRUCKING a'
R-N-R TRUCKING W
BARKER CONSTRUCTION x
BIVENS CONSTRUCTION x
HAGEMAN EARTH CYCLE, INC.
MONARCH LANDSCAPE
A & L SERVICES x
BREEN CONSTRUCTION
SNOWFIRE V\
C & J TRUCKING 3C
HOFFMAN TRUCKING
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Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
o e 7 days after the bid opening.
J m B. O'Neill II, CPPO, FNIGP
it for of Purchasing and Risk Management
2
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Use template for 51600
A & L SERVICES
2329 W MULBERRY ST
FORT COLLINS CO 80521-3224
MONARCH LANDSCAPE
PO BOX 270915
FORT COLLINS CO 80527-0915
LANDTEK SPECIALTIES LLC
419 E DOUGLAS RD
FORT COLLINS CO 80524
SCOTT TRUCKING
3500 REAGAN CT
WELLINGTON CO 80524
ARTHUR TRUCKING
2573 ELDORADO SPRING DR
LOVELAND CO 80538
SNOWFIRE
HC 63 BOX 23
SARATOGA WY 82331-9713
HAGEMAN EARTH CYCLE
3501 112 E PROSPECT RD
FORT COLLINS CO 80525 9774
BOON CONSTRUCTION
P O BOX 270262
FORT COLLINS CO 80527
HOFFMAN TRUCKING
1901 LONGWORTH
FT COLLINS CO 80526
CHARLES WEST
C & J TRUCKING
1524 E COUNTY RD 56
FT COLLINS CO 80524
®AVERY® Address Labets
Laser 5160
City of Fort Collins
Administrative Services
Purchasing Division
MEMORANDUM
TO: Neal Jaspers, Streets
FROM: John Stephen, CPPB, Buyer
DATE: October 12, 1999
RE: Bid #5337 Snow and Ice Removal
I have enclosed a list of the Truckers who have returned their renewal letters for the 1999 season.
If you are missing a copy of any of the following, contact Jan Elliott at 6775 and a copy will be sent
to you.
'(',regg Trucking
-- tegg-Tfueking
---E-& L Trucking
_>i+rmy Trucking
Korby's Sod Service
,9oug Weitzel Excavating
—Fuller Landscaping
,.Michael Trucking
r"-R Trucking
.-Barker Construction
Bivens Construction
— ✓ Hageman Earth Cycle, Inc. /a q3o
vMonarch Landscape Mggmt. Inc.
-A & L Services 10
8 r1�
�-- Breen Construction
-- i/Snowfire Y,33 L) 7f,
C & J Trucking
Hoffman Trucking
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13049A, 6XS7 a oS
256 W. Mountain Avenue • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (9 00) 221-6707
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Hoffman Trucking
1901 Longworth
Ft. Collins, CO 80526
CHARLES WEST
C & J TRUCKING
1524 E COUNTY RD 56
FT COLLINS, CO 80524
CITY OF FORT COLLINS
BID PROPOSAL
BID #5644
SNOW & ICE REMOVAL
CITY SIDEWALKS, STREETS AND PARKING LOTS
BID OPENING: OCTOBER 16, 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS
FOR SNOW & ICE REMOVAL PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS:
ATTENTION: SPECIAL INSTRUCTIONS
The City is changing procedures for signing of the Service Agreement and acquiring the
insurance certificate. The Service Agreement that is included with the bid documents will
become your contract. Please sign it. If any vendor wants a copy of their service agreement
after the bid is awarded and signed by the City, please check below. The City is requiring the
following to be included with your bid:
1) Copy of you insurance naming the City of Fort Collins as an additional insured
2) Your bid amount in the bid schedule. This will become your Exhibit "C" in the
Service Agreement.
3) Please sign the Service Agreement and date it
4) All questions should be directed to John Stephen, CPPB, Senior Buyer at (970) 221-6777
Please send my company a copy of the Service Agreement
For any technical questions, please contact Larry Schneider or Rich Kopp, Streets Department,
at 970-221-6615.
For and purchasing questions, please contact John Stephen, Senior Buyer, CPPB at 970-221-
6775.
SCOPE OF WORK
1. The work consists of furnishing any equipment and labor deemed necessary, on call
by the City Streets Department, to remove snow and ice hazards from City streets, parking lots
and sidewalks per the terms of a Contract for Snow and Ice Removal (attached). Clearing of
snow shall occur before the high traffic periods of the day when the snow depth is 2" or more
(7:30 a.m.-8:30 a.m; 12:00 p.m.-1:00 p.m.; 4:30 p.m.-6 p.m.) or as specified by Streets
Department representative. Some sidewalks may have had additional deposits of snow or ice
placed upon them by City snowplows during street snow removal operations. Only those
sidewalks specified by the Streets Department will be cleared as a part of this contract; it is the
responsibility of the adjacent resident/s/ to clear sidewalks of free -falling snow. The existing
parking lots to be contracted for clearing are as follows and the City reserves the right to change
as needed:
1) Block 31 Lot - Howes Street and Laporte Avenue
2) American Lot - Mason Street and Laporte Avenue
3) Remington/Oak Lot - Remington Street and Oak Street
4) Olive/Mathews Lot - Olive Street and Mathews Street
5) Mountain Lot - East Mountain Street
6) Jefferson Lot - Jefferson Street
2. Vendor must be able to provide the equipment bid and a qualified driver Sunday through
Saturday at any time, within one hour of being called by the City Representative. Phone contact
with a company representative, qualified to dispatch equipment, must be available at all times.
The City Representative will try to schedule night/weekend work in advance, if possible.
3. Material from any site may be hauled to various dump sites located around the City, as
directed by the City Representative. Other City departments may use this bid.
4. All Truck Drivers must have a valid CDL license, and all operators be qualified to operate
the equipment.
5. All equipment must comply with all DOT, CDL, and any other local/State/Federal
requirements. Trucks must be equipped with an effective load covering tarp if needed.
6. All work shall be done in a professional, SAFE, courteous and efficient manner. The
driver or operator shall exercise the utmost courtesy to other drivers and pedestrians.
7. The City shall not be responsible for any equipment failures, damage to equipment, or
maintenance required on the equipment. The vendor is responsible for all fuel required.
8. Any damage caused by the vendor's equipment or driver shall be the sole responsibility
of the vendor. The vendor shall indemnify and hold harmless the City for any damage done by
the vendor's equipment/driver to any member of the public, private property, and any part of the
right-of-way. If City -owned equipment, or City employees directly cause any damage, the City
will assume responsibility for the damage.
9. At no time whatsoever shall the driver be considered or become a City employee.
10. The City will not guarantee hours. Vendors will be used on an as -needed basis,
depending on job site, availability and type of equipment.
11. Hours worked must be approved at the end of each day by the City Representative.
Hours will be counted from the time of arrival on the job site (not from the time of notification),
and will end per direction of the City Representative.
12. The City shall have the option to proceed with calling the next available vendor if the
lowest vendor is not available. In case of a tie, the City Representative will alternate calling the
tied vendors. Vendors who want to work for the City, but were not included in the original bid,
will be added to the end of the list, regardless of price, upon approval by the City. When special
conditions arise, the City shall have the option to choose the vendor to fit any special equipment
needs.
13. At the option of the City, the Agreement may be extended for additional one year
periods not to exceed three (3) additional one year periods. Pricing changes shall be negotiated
by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published
by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided
to the Service Provider and mailed no later than 90 days prior to contract end.
14. The City does not intend to award to one vendor, but will issue multiple awards.
Qualification of Bidder
The City may make such pre -award survey as it deems necessary to determine the ability of the
Bidder to perform the work and the Bidder shall furnish to the City all such information and data
as is reasonably required for this purpose. The City reserves the right to disqualify any bid if the
evidence resulting from the City's investigation shows, in the opinion of the City, that the Bidder
is not properly qualified to perform the work described herein.
The Bidder shall submit a list of equipment that will be made available to accomplish the work
and shall be prepared to have equipment inspected and approved by the City's Representative.
The award will be made by the City to the lowest responsive and responsible Bidder/s/ meeting
the conditions of the Instructions to Bidder by equipment categories, with the low bidder at the
top of each category list and in consideration of the capacity and availability of each Contractor.
The City reserves the right to accept or reject any or all bids, and to waive any informalities and
irregularities in the bids. The number and types of contractors used during any single storm will
depend upon bid prices prevailing snow and ice conditions, site characteristics, weather
forecasts, etc. All factors noted will be considered on a storm -by -storm basis to determine which
contractors are called. The ideal contractor has the equipment flexibility to perform under
various conditions AND who submits the lowest responsible bid.
BID SCHEDULE
We hereby enter our bid for the City of Fort Collins' requirements for City Street, Parking Lots
and Sidewalk Snow and Ice Removal. NOTE: Any move -on charges for sidewalk clearing will
be assessed at fifty percent (50%) of your hourly rate for each job.
CONTRACTOR
NAME
9. SMALL TRACTOR
00500
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as
the "City"
hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Services to be Performed. This Contract shall constitute the basic agreement
between the parties for removal of snow and ice from sidewalks, parking lots and streets located
within the City of Fort Collins from designated properties in accordance with Exhibit A, attached
hereto and by this reference made a part hereof. The conditions set forth herein shall apply to
all services performed by the Contractor on behalf of the City. The City shall notify Contractor
verbally of services to be performed. Such notification shall include the location of such services
and any other special circumstances relating to the services. If the Contractor cannot be
reached for notification, the City may elect to have the services performed by others. Nothing
within this Contract shall obligate the City to have any particular service performed by the
Contractor.
After completing the work described in any one notice, the Contractor shall so notify the
City Inspector by calling (970) 221-6615.
If, upon arrival at the work location, the Contractor finds that any or all of the work
assigned has been or is being accomplished by others, the Contractor shall leave the location
and immediately notify the City Inspector.
2. Time for Completion. The services described herein shall be completed by the
Contractor within twenty-four (24) hours after receiving notification to proceed.
3. Changes in the Work The City may, at any time during the term of a particular work
assignment and without invalidating the Contract, make changes within the general scope of the
particular work assignment and the Contractor agrees to perform such changed work.
4. Materials. Equipment and Labor. The Contractor undertakes and agrees to furnish
and pay for all materials, supplies, labor, transportation, equipment, tools, services and
supervision necessary to perform any services hereunder.
5. Contract Period. This Agreement shall commence October, 2001, and shall
continue in full force and effect until October 14, 2002, unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for an additional
three year period. Pricing changes shall be negotiated by and agreed to by both parties and
may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and
Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no
later than ninety (90) days prior to contract end.
6. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from the
onset of such condition.
7. Termination.
(A) The City shall have the right to terminate this Contract as to any work assignment
for default should the City determine that the Contractor is failing to prosecute the work in a
manner which will assure timely completion or that the Contractor is not performing any of the
provisions of this Contract or the notification.
(B) The City shall have the right to terminate this Contract for default, barring the
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