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Home My WebLink AboutBID - 5694 BACKFLOW TESTING (2)City of Fort Collins Adminit Ave Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5694 BACKFLOW TESTING BID OPENING: APRIL 9, 2002, 3:OOP.M. (our clock) Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522- 0580. Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), April 9, 2002. A copy of the Bid may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #25694. (The bid number must be preceded by a 2 when using the Fax -line.) 2. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. 215 North Mason Street - 2nd Floor - P.O. Box 580 - Fort C llins, CO 80522-0580 • (970) 221-6775 - FAX (970) 221-6707 No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid o,,p�ening. �JV� �L� 4Ja B. O'Neill II, CPPO, FNIGP or of Purchasing and Risk Management 2 CITY OF FORT COLLINS BID PROPOSAL BID #5694 BID OPENING: APRIL 9 2002 3.000 M lour clockl WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR BACKFLOW ASSEMBLY TESTING AND REPAIR - Annual Bid PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins Parks and Recreation Department is requesting bids for a Service Provider to perform Backflow testing and repair for various sites listed in Attachment "A". There is no guaranteed minimum amount of services to be ordered. No work order exceeding $50,000 will be issued. The City reserves the right to supply any or all materials. Awarded contractor must enter into the attached service agreement (for your review) and provide the required insurance (Exhibit B). This agreement is effective for one year from the date on the service agreement. At the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. Service Provider to: A. Provide services as described above, as set out in specific work orders. B. Carry insurance levels as required in the attached Services Agreement. C. Clean-up each job site at the end of each day and at work completion. D. Maintain a local phone number, and must be able to be reached by telephone during prescribed business hours. 2. Workmanship and Materials: A. Must provide proof of current Cross -Connection Control Certification issued by the Colorado Dept. of Health. Certification must stay current throughout term of contract. B. All parts and materials used shall be new to represent a quality application in the finished product. C. Must provide proof of calibration of test equipment. Calibration must have been performed within one year and must stay current throughout term of contract. No Text D. Testing and repairs must be performed as per the most currently accepted A.S.S.E. Series 5000 test procedures. E. Work must be completed 30 days after notice to proceed is given or as instructed by City Representative. F. Keys to enclosures will be provided by the City Representative and must be returned at the end of the testing period. G. Work must be performed by the holder of the Certificate 3. Bidder Qualifications A. At least (2) two years consistent, hands on experience in commercial and residential backflow testing. Must be able to demonstrate this through references. B. Must provide list of at least (10) ten jobs completed in Fort Collins which are available for inspection by Owner. 4. Billing Procedure: A. All job estimates must be submitted on a unit price basis consistent with the prices established in the Bid Schedule section. B. Contractor will invoice for all jobs completed on a unit price basis with the prices established in the Bid Schedule section, including appropriate mark up on materials, if any. Material invoices must be included with the billing invoices. 5. Method of Award: A Award will be based upon (1) the most favorable total cost for the various testing categories and labor requirement stated below and (2) the service provider meeting the requirements of the attached Services Agreement. B. Calculate the costs for the work listed below using values shown in Bid Schedule. Work to be done during normal work hours. 0 BID SCHEDULE - BID #5694 BACKFLOW ASSEMBLY TESTING AND REPAIR Award will be based on lowest total for all phases (1 through 3) of the Bid Schedule. 1. Provide testing of any size PVB $ per test X 76 = $ 2. Provide testing of any size RP $ per test X 55 = $ 3. Repair labor rates $ per hour X 6 hrs $ GRAND TOTAL $ 4. $ Minimum charge if any 5. Maximum material mark-up City will pay: 1) < $500.00 + 10% Bidder's mark-up 0/ 2) > $500.00 + 8% Bidder's mark-up Since miscellaneous materials and minimum charge will be a minor factors with this contract in most cases, they will not be calculated in bid method of award, but contractor must honor both mark-up rate and minimum charge. 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OAK �FEBC�SVA AK6835 BY STREET — 70TIOLD FT CHAMP HERITAGE PARK 112 WILLOW 2 S OF ELKS LODGE ENTRANCE — — -- ]1�BUCKINGHAM PARK �36 1 TMAGNOLIA FEBCO 825VA 2N PUMPHOUSE � — 80 LINCOLN CENTER ] W EBCO EA6899 825VA BA0954 LCORNER OF PARK 2 — — 81 INDOOR POOL 424 W MULBERRY �600 3 N ENTRANCE E END BEHIND TREES_ - — — — 82 FREEDOM SQUARE 83 EOUIPMENT SERVICES N SHIELDS - '835 FEBCO i825VA — - 1 FEBCO AK6900 825VA 'AK2063 2 SE OF POOL - - 1;SE CORNER - — - — — WOOD ST — FEBCO ]65 OF PARK n 84 =WASHINGTON PARK -301 MAPLE �.]5208 FEBCO -AK6879 1.5E CORNER — (7 86 UP DEPOT — _210 JEFFERSON i825YA '765 2 NW CORNER OF PARK — — — — — — 2 91 C��REEKSIDE PARK P00 JOHNSON DR FEBCO �83342 _ 21,NW ONERO _ 3 m 92_IMARTINEZ FARM_— _ -1328 N. SHERWOOD FEBCO 825V A009291 -� VA _ 1.5 MIDDLE OF PARK ON JOHNSON — — — — — — Z 93 IAVERV HOUSE 328 W. 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W END OF MEDIAN IN FRONT — — 23 CITY PARK NORTH BALLFIELDS I211 S BRVAN_ 76035 2iBV PUMPHOUSE 24 j FT COLLINS SENIOR CENTER 1200 RAINTFEE iFE6C0 7665 73878 _ 2'N OF DRINKING FOUNTAIN 26 LINDEN/WALNUT �201 LINDEN - FEBCO '.825VA BC5438 —' 1.5 S SIDE ENTRA_ NCE BY STREET — — — — — 37 IRAMONT PARK -IRRIGATION _ 5138IN BOARDWALK —_FEBCO 1825Y BJ08121 ''825VA 1'NW CORNER - — 38 EDORA PARK - BMX - — — _7731 RIVERSIDE — IFEBCO 018094 _FEBCO 7fi5 2150UTH OF PUMPHOUSE — — l4 K ST FOUNTAIN —0 -- W OAK _AA3532 '825Y 2 INSIDE CHASE, SW WALL — l5 JUSTICE CENTER 225 LAPORTE FEBCO _BC9664 'FEBCO 1825YA 7 25 IN PIT NW OF FOUNTAIN OF FOUNTAIN - — — — l] COLLEGE/OAK 1,2025 COLLEGEIBI AK6894 !FEBCO 765 2 NW OF BUILDING — — — — — ! bill separately for county 19 JUSTICE CENTER FOUNTAIN_ 201 LAPORTE — 1 - 1 SE CORNER IN PLANTER BED 10 MIRAMONT RESTROOM 1�MIRAMONT ''5138 S. BOARDWALK T WATTS 009QT 58293� 1 ! 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