HomeMy WebLinkAboutBID - 5665 2201854 TREE PRUNINGAdminis live Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #5665
STREET TREE PRUNING
BID OPENING: FEBRUARY 20, 2002, 3:OOP.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they
are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:OOp.m. (our clock), February
20, 2002.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25665. (The bid number must be preceded by a 2 when
using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and
request a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and
hour set for closing. Once bids have been accepted by the City and closing has occurred,
failure to enter into contract or honor the purchase order will be cause for removal of supplier's
name from the City of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be
clearly identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
cleanup operation is completed. Under no condition shall the accumulation of
brush, limbs, logs or other debris be allowed to result in a hazard condition.
(2) Under no condition shall it be considered proper to leave any severed or partially
cut limbs in the upper portion of any tree being removed after the tree workers
leave the scene of the operation.
(3) Whenever large tree sections are being cut in a treetop which may endanger
anyone or property, such materials shall be secured by ropes and lowered safely
in a controlled manner.
(4) At least one responsible tree worker shall serve to coordinate safe operations on
the ground at all times when work operations are in progress.
(5) Winch trucks should not be tied to trees or utility poles in the process of tree
removal or otherwise be used for the purpose of securing anchorage or leverage
while removing other trees or portions thereof.
(6) All elm wood (of the Ulmus species) shall be hauled immediately to the Latimer
County Landfill for proper disposal.
4. Specific Requirements Pertaining to the Pruning of Trees
a. No tree shall be cut in such a manner that it's health or eventual safety will be
impaired. Exceptions will be made only in cases of tree pruning or removal for
emergency relief of immediate danger to persons or property. Any such emergency
procedures must be reported promptly to the Assistant City Forester with plans for
completion or follow-up work submitted for approval.
b. A drop -crotch cut removes the terminal portion of a stem or branch. This type of cut
is used to maintain height, correct storm damage, suppress competing limbs and to
reduce the perimeter of a crown. The cut is made back to a living side branch that is
at least 1/3 (minimum) to 'k (optimal) the diameter of the cut branch. Such cuts shall
be considered proper only when such remaining limb is vigorous enough to maintain
adequate foliage to produce woody growth capable of closing the trimming cut within
a reasonable period of time.
c. A thinning cut removes a branch back to its parent stem or the trunk. The purpose is
to reduce canopy density and eliminate conflicts or competition between limbs. Such
cuts shall be considered proper only when the natural bark protection zone is not
breached, nor a stub left.
d. Crown topping, heading, tipping or rounding -over shall be considered improper
pruning methods and will not be employed to any degree on this project.
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e. All final tree trimming cuts shall be made in such a manner as to favor the earliest
possible closing of the wound by natural callous growth. Flush cuts shall not be made.
Flush cuts are defined as pruning cuts made to the inside of the branch collar. All
final cuts should be made just outside the natural branch collar.
f. Tree limbs shall be removed and controlled in such a manner as to cause no damage to
other parts of the tree or to other plants or property.
g. All cutting tools and saws used in making tree trimming cuts shall be kept adequately
sharpened to result in final cuts with a smooth wood surface and secure bark
remaining around the perimeter of the cut.
h. Whenever trimming cuts are to be made while removing limbs too large to hold
securely in one hand during the cutting operation, the limb shall be cut off first one to
two feet beyond the intended final cut. Then the final cut shall be made in a manner
to prevent unnecessary tearing back of the bark and wood.
5. Complete Prune
a. Description of "Complete Prune": This operation of tree trimming shall consist of the
general removal of dead, dying, diseased, damaged, conflicting, broken, and structurally
unsound limbs to improve the overall health, safety, structure and aesthetics of each
tree.
b. Specifications:
(1) Properly remove all dead, dying or weakened branches of 3/a inch or greater
diameter.
(2) Remove all broken branches or any loose branches lodged in the tree.
(3) Remove any live branches which interfere with the tree's structural strength
and healthful development, which will include the following:
(a) Limbs which rub and abrade a more important branch.
(b) Limbs of weak structure which are not important to the framework of
the tree.
(c) Limbs forming multiple or co -dominant leaders, particularly those that have
junctures with included bark. Select the best leader and suppress or remove
those limbs that compete with that leader.
(d) Limbs which, if allowed to grow, would wedge in the junction of more
important branches.
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(e) Limbs with twigs and foliage that obstruct the development of a more desirable
branch.
(f) Smaller limbs and twigs near the end of supporting branches which contribute
to too much weight or wind resistance at the branch end.
(g) Undesirable suckers and water sprouts in the bottom 1/3 of the crown.
(h) Selective removal of stubs or broken limbs back to developing leaders and
suppression or removal of limbs that compete with the developing leader.
(i) Remove or drop -crotch prune branches which project beyond the symmetrical
form of the canopy.
6. Standards for Workmanship
a. General Standards for Workmanship
(1) Authorized work in this job neither expresses nor implies a right to violate
any law of the land while in process of performing such work.
(2) All such work shall be conducted in a manner as to cause the least possible
interference with or annoyance to other.
(3) Inadequately or improperly trained personnel shall not be utilized for
work on or with trees or shrubs beyond their known capacity or ability to
perform properly or safely.
(4) A qualified supervisor shall be present at all times when work is being
performed except that he may be absent for short periods during the day
when necessary because of emergencies or other urgent matters.
(5) Any injury to persons or damages to any improvement, tree, shrub or
structure while working on this job shall be promptly reported to the
Assistant City Forester.
(6) Any use of tools or equipment in unsafe conditions or any application of
techniques or methods deemed unsafe to life, limb or property is
forbidden.
(7) Pedestrian and vehicular traffic shall be allowed to pass through the work
areas only under conditions of safety and with as little inconvenience and
delay as possible.
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(8) Adequate barricades and warning devices shall be placed and flagpersons
shall be stationed as necessary for the safety of persons and vehicles.
(9) Qualified street and sidewalk warning devices shall be in position as required
at all times while work on this job is being performed.
(10) Whenever electric or telephone lines, gas lines, water lines, or other
improvements, public or private, will be implicated or jeopardized by any
authorized tree or shrub activity, the proper authorities of the utilities
involved or property owner involved shall be consulted prior to
performing any work activity and all requested precautions by any such
authority shall be complied with.
(11) It shall be unlawful for any person to engage in the business of planting,
cutting, trimming, pruning, removing, spraying or otherwise treating trees,
shrubs or vines within the City without first procuring a license therefore
from the City.
(12) All motor vehicles and other major equipment or any licensed person used
in conducting the licensed business shall be clearly identified with the name
of the licensee.
(13) The contractor is responsible for providing all necessary traffic control to
assure the safety of motorists, pedestrians, and bicyclists. Where necessary, the
traffic control shall be provided by and maintained by an ATSSA certified Traffic
Control Supervisor, TCS. All traffic control devices shall meet or exceed
the minimum standards set forth in the Manual of Uniform Traffic
Control Devices, MUTCD. The contractor must submit traffic control
plans and coordinate all traffic control with the City's Traffic Control
Coordinator. The traffic control plans must be submitted 72 hours prior
to starting tree operations and prior to any modification to the traffic
control plan. If the plan is not submitted and approved, or if the traffic
control devices are not provided according to the plan, the project will be
shut down immediately until the situation can be corrected. Flaggers must
be used to close the street and for one lane traffic operation. The flaggers
must be certified and under the supervision of a certified TCS.
(14) Sidewalks must be properly barricaded to protect pedestrians during actual tree
work operations.
7. Pre -Qualifying and Other Requirements
a. The contractor must have at least three (3) years experience of pruning trees similar in
size and conditions that are referenced in this bid.
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b. All contractor's must hold a current Arborist License with the City of Fort Collins in
order to bid on this project.
c. The successful bidder, or bidders, must obtain a current Climbing classification for
their arborist license prior to starting any work on this contract. City Forestry will
facilitate this process so that the agreed upon starting date will not be compromised.
d. All contractors' field crew supervisors must hold current Arborist Certification with
the International Society of Arboriculture (ISA) and provide their certification number
with this bid. At least one person with the ISA Arborist Certification will need to be
on -site at all times while work is occurring.
e. The contractor can dispose of or use brush and logs in any acceptable manner except
brush or logs of the elm genus Ulmus which must be hauled to the County Landfill.
f. ' Along with prices for each block, submit an estimate of how much time it will take to
prune each block (in days or weeks). Also estimate how many contract trees your
company can prune between the start date and June 1, 2002 if awarded the entire
contract for all three blocks.
g. The contractor is expected to fully cooperate and coordinate all work activities with
the Forestry representatives.
g. Failure to comply with any portion of this document shall be grounds for termination
of this contract.
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Adminis Live Services
Purchasing Division
MEMORANDUM
TO: Ralph Zentz, Forestry
FROM: John Stephen, CPPB, Senior Buy
4
DATE: February 20, 2002
RE: BID #5665 Street Tree Pruning
Enclosed for your evaluation and review are documents pertaining to the above
Bid opening. Please review and return the results of you decision to me as soon
as possible.
If you have any questions, please contact me at 6777.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any
decision -making authority concerning such sale or any supervisory authority over the services
to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any
gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person
who has or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
am s B. O'Neill CPPO, FNIGPNIG P
ire for of Purchasing and Risk Management
`a
CITY OF FORT COLLINS
BID PROPOSAL
BID #5665
BID OPENING: FEBRUARY 20, 2002, 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS
FOR STREET TREE PRUNING PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS:
The City of Fort Collins is requesting bids for a complete prune on 73 trees located in the Post
Office Block, First Interstate Bank Block and the Old Fort Collins High School Block per the
attached specifications. Work must start upon completion of the service agreement and all work
must be completed by June 1, 2002. Awarded contractor must sign the attached Service
Agreement and provide insurance per Exhibit "B".
Any technical questions regarding this bid should be directed to Ralph Zentz, Assistant City
Forester, at (970) 221-6302.
Any purchasing questions or inquiries regarding this bid should be directed to: John Stephen,
CPPB, Senior Buyer at (970) 221-6775.
BID SCHEDULE
This bid will be awarded based on low responsive, responsible bid per block as well as ability to
complete the project within the given time frame.
1. Post Office Block Total Sum $
2. First Interstate Bank Block Total Sum
3. Old Fort Collins High School Block Total Sum
GRAND TOTAL $
Can your firm complete all work by June 1, 2002? Yes_ No
FIRM
Are you a Corporation, Partnership, DBA, LLC, or PC
SIGNATU
ADDRESS
PHONE/FAX #
3
STREET TREE PRUNING BID 2002
Old Fort Collins High
School Block
Area bound by Remington, Lake, and Pitkin
Address or Description
Species
Diameter
notes
price
6th tree west of Matthews on north side of
American Elm
31 "
Lake
8th tree west of Matthews on north side of
American Elm
25"
Lake
10th tree west of Matthews on north side of
American Elm
19"
Lake
14th tree west of Matthews on north side of
American Elm
36"
Lake
15th tree west of Matthews on north side of
American Elm
31"
Lake
1 st tree north of Lake on east side of
American Elm
32"
Remington (behind walk)
2nd tree north of Lake on east side of
American Elm
38"
Remington (behind walk)
4th tree north of Lake on east side of
Cottonwood
26"
Remington (behind walk)
6th tree north of Lake on east side of
Green Ash
11"
Remington (behind walk)
7th tree north of Lake on east side of
American Elm
22"
Hollow in base of trunk
Remington (behind walk)
8th tree north of Lake on east side of
American Elm
29"
Remington (behind walk)
1 Ith tree north of Lake on east side of
American Elm
21"
Remington (behind walk)
12th tree north of Lake on east side of
American Elm
19"
Remington (behind walk)
13th tree north of Lake on east side of
American Elm
32"
Remington (behind walk)
14th tree north of Lake on east side of
American Elm
22"
Remington (behind walk)
1 st tree east of Remington on south side of
American Elm
24"
Pitkin
2nd tree east of Remington on south side of
American Elm
33.5"
Pitkin
3rd tree east of Remington on south side of
Pitkin
American Elm
35"
4th tree east of Remington on south side of
Pitkin
Green Ash
14"
6th tree east of Remington on south side of
Pitkin
American Elm
40"
7th tree east of Remington on south side of
Pitkin
American Elm
30.5"
8th tree cast of Remington on south side of
Pitkin
American Elm
31"
1 Oth tree east of Remington on south side
of Pitkin
American Elm
28"
13th tree east of Remington on south side
of Pitkin
American Elm
26"
15th tree east of Remington on south side
of Pitkin
American Elm
32"
16th tree east of Remington on south side
of Pitkin
American Elm
32"
17th tree east of Remington on south side
of Pitkin
American Elm
23"
18th tree east of Remington on south side
of Pitkin
American Elm
45"
Block Total:
Estimated time to do
work:
First Interstate Bank Block
Area bound by Mason, Oak, Olive, and Howes
Address or Description
Species
Diameter
notes
price
3rd tree east of Howes on south side of Oak
St.
American Elm
29"
5th tree east of Howes on south side of Oak
St.
American Elm
31"
7th tree east of Howes on south side of Oak
St.
American Elm
34.5"
2nd tree west of Mason on south side of
Oak St.
American Elm
27"
I st tree west of Mason on south side of Oak
American Elm
45"
St.
1 st tree north of Olive on west side of
American Elm
29"
Mason
4th tree west of Mason on north side of
American Elm
26.5"
Olive
5th tree west of Mason on north side of
American Elm
32"
Olive
7th tree west of Mason on north side of
American Elm
26"
Olive
6th tree east of Howes on north side of
Green Ash
21"
Olive
5th tree east of Howes on north side of
Green Ash
27"
Olive
2nd tree east of Howes on north side of
Green Ash
33"
Olive
1 st tree east of Howes on north side of
Green Ash
24"
Olive
1st tree north of Olive on east side of
American Elm
30"
Howes
2nd tree north of Olive on east side of
American Elm
40"
Howes
3rd tree north of Olive on east side of
American Elm
39.5"
Howes
4th tree north of Olive on east side of
Green Ash
13"
Howes
5th tree north of Olive on east side of
Green Ash
19"
Howes
6th tree north of Olive on east side of
Green Ash
19"
Howes
5th tree south of Oak St. on east side of
American Elm
40"
Howes
4th tree south of Oak St. on east side of
American Elm
32"
Howes
3rd tree south of Oak St. on east side of
American Elm
33"
Howes
2nd tree south of Oak St. on east side of
American Elm
28.5 "
Howes
1st tree south of Oak St. on east side of
American Elm
42 "
Howes
Block Total:
Estimated time to do
work:
Post Office Block
Area bound by Meldrum, Olive, Magnolia, and Howes
Address or Description
Species
Diameter
notes
price
2nd tree east of Meldrum on south side of
Olive
Honey Locust
18 "
1 st tree south of Olive on west side of
Howes
Green Ash
24 "
2nd tree south of Olive on west side of
Howes
American Elm
32 "
3rd tree south of Olive on west side of
Howes
American Elm
52 "
5th tree south of Olive on west side of
Howes
Green Ash
30 "
6th tree south of Olive on west side of
Howes
American Elm
44 "
I st tree north of Magnolia on west side of
Howes
American Elm
38 "
1 st tree west of Howes on north side of
Magnolia
Hackberry
24 "
2nd tree west of Howes on north side of
Magnolia
American Elm
25 "
4th tree west of Howes on north side of
Magnolia
American Elm
39 "
5th tree west of Howes on north side of
Magnolia
Hackberry
25 "
6th tree west of Howes on north side of
Magnolia
Norway Maple
20.5 "
7th tree west of Howes on north side of
Magnolia
Norway Maple
1811
3rd tree north of Magnolia on cast side of
Meldrum
Green Ash
181,
5th tree north of Magnolia on cast side of
Meldrum
Green Ash
33 "
6th tree north of Magnolia on east side of
Meldrum
Green Ash
36 "
7th tree north of Magnolia on east side of
Meldrum
Green Ash
39 "
8th tree north of Magnolia on east side of
Meldrum
American Elm
20.5 "
9th tree north of Magnolia on cast side of
Meldrum
American Elm
22 "
4th tree south of Olive on east side of
Meldrum
Green Ash
13 "
3rd tree south of Olive on east side of
Meldrum
American Elm
26 "
Block Total:
Estimated time to do
work:
Estimated number of contract trees your company can
prune in the time frame specified:
SPECIFICATIONS FOR
STREET TREE PRUNING BID 2002
Post Office Block
First Interstate Bank Block
Old Fort Collins High School Block
1. job Description
Perform a complete prune on all, or a portion, of 73 street trees on City right-of-way in
three separate blocks. A block is defined as an entire square block bounded by four
streets. The Post Office Block is bounded by Olive on the north, Magnolia on the south,
Meldrum on the west and Howes on the east. The First Interstate Bank block is bounded
by Mason on the east, Oak on the north, Howes on the west and Olive on the south.
The Old Ft. Collins High School block is bounded by Remington on the west, Pitkin on
the north, Lake on the south and Matthews on the east.
Location and description of each tree are listed on the attached bid sheets. A price per
each tree listed is required, as well as section totals for each block and a grand total for all
three blocks. This bid will be awarded based on low responsive, responsible bid per
block as well as ability to complete the project within the given time frame.
2. General Information
City Forestry staff will assist all bidders in locating trees on job site.
The starting date of this job shall be decided by mutual agreement between the Assistant
City Forester and the contractor. Job completion must occur on or before June 1, 2002.
3. Specifications Pertaining to Tree Removals
a. In the event a tree is determined to be in need of removal rather than pruning, these
removal specifications will be adhered to.
b. Completely remove trees, leaving the stump as low to the ground as possible.
c. Properly dispose of all logs, limbs, and brush from each removal.
d. Contact Assistant City Forester to arrange starting time.
e. Standards of Workmanship for Tree Removal:
(1) Cleanup of branches, logs and other debris resulting from tree removals shall
be promptly accomplished. The work area shall be kept safe at all times until the