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HomeMy WebLinkAboutBID - 5689 UTILITIES APPAREL (2)City of Fort Collins AdminiE tive Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID # 5689 Utilities Apparel Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered to 215 North Mason Street, 2"' Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:00 p.m. (our clock), March 18, 2002. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid numberand bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for self -stamped envelope and a bid tally will be mailed o 'ce 7 days after the bid opening. Jame B. O'Neill II, CPPO, FNIGP ire or of Purchasing and Risk Management individual bids send a self-addressed, to you. Bid results will be posted in our 09/12/01 Bid # 5689 - UTILITIES APPAREL PROGRAM OBJECTIVES • Select a vendor (or vendors) to provide apparel for Fort Collins Utilities. Award may be split at the City's discretion; quality of product to be provided must meet the City's requirements. • Vendors must provide representative samples of all items they are bidding; and all colors they are bidding. Sample evaluation, as well as price, will be a key determinant in selecting the low "responsible and responsive" bidder. • City of Fort Collins will be the final authority on determination of acceptable quality. • Bid prices must include cost of the one -color silkscreened or embroidered logo. Cost of the logo (silkscreened or embroidered) will be included in the quoted cost of the clothing item. City of Fort Collins will provide camera-ready artwork for the "City of Fort Collins Utilities' logo. • Items stipulated as "must be 100% cotton" must meet that specification. This is a safety requirement for the Light and Power division of Utilities. • Apparel will be procured on a Direct Purchase basis. Leasing is not an option for this initial award. • Vendors will include leadtime for initial order as part of their bid. All prices will be quoted as delivered to Fort Collins Utilities, 700 Wood Street, Fort Collins. 09/12/01 Fort Collins Utilities Apparel Bidsheat - items Quantities are approximate and are not a guaranteed purchase volume. Bidder must provide samples of all and COSS PER SIZE _ Item * T shirts, 100% cotton preshrunk, short sleeve, with breast pocket. Colors: Navy Blue, Gray Est Qty 250' _ 250 M - L XL XXL - XXXL - *T-shirts, 100% cotton preshrunk long sleeve, with breast pocket. Colors: Navy Blue, Gray '* Oxford shirts, 100% cotton, button-down collar, breast pocket, short sleeve. Colors: Navy Blue, Forest Green, Maroon " Please Tall Men's sizes on above item y 175 _ : quote ** Please quote Women's cut sizes on above item - ** Oxford shirts, 100% cotton, button-down collar, breast pocket, long sleeve. Colors: Navy Blue, Forest Green, Maroon "Please Tall Men's saes on above item 175 -_ i quote " Please quote Womeds cut sizes on above item ' Hooded 1!4 zip sweatshirt, Must be 100% cotton, WearGuard or equivalent. Colors: Navy Blue, Gray 60- ' Hooded 1/4 zip sweatshirt, Can be cotton/poly blend. Colors: Navy Blue Gray ' Hooded full zipper thermal sweatshirt, Must be 100% cotton Colors: Navy Blue, Gray. * airt, Can be cotton/poly blend. Colors Navy Blue, Gray. 120 60 120-- -50 Hooded full zipper therml sweatsh —Blue ' Hooded pullover sweatshirt, Must be 100 /o cotton Colors: Na Gra * Hooded pullover sweatshirt, Can be cotton/poly blend. Colors: Navy Blue, Gray Colors: Navy Blue, Gray. y 100 100 * Crew neck sweatshirt, Must be 100% cotton. Blue, Gray. 200 * Crew neck sweatshirt Can be cotton/poly blend Colors: Navy '* Work shirt (Red Kap or equivalent) cotton/poly blend short sleeve Color. Light Blue - 35 35r::: -- E '* Work shirt (Red Kap or equivalent) cotton/poly blend, long sleeve. Color: Light Blue '* shirts, 100%o cotton button-down collar, breast pocket, short sleeve. Color: Dark Blue Denim Denim ' Men's above item 150 - - e q Pleasuote Tall sizes on '* Please quote Women's cut saes on above item - 4*Denim shirts, 100%cotton, button-down collar, breast pocket, long sleeve. Color: Dark Blue Denim 150 - 1 — ** Please quote Tall Men's sizes on above item *' Wbirm" cut sizes on above item �- I Please quote FIRM NAME: - ADDRESS: I � � T TELEPHONE:. - SIGNATURE: 4— — - * Price to include one -color s&screened 'City of Fort Collins Utilities logo on front of shirt. _ - - "Prlce to include one -color embroidered "City of Fort Collins Utilities" logo on front of shirt. INVITATION TO BID CITY OF FORT COLLINS UTILITIES APPAREL PROGRAM OBJECTIVES • Select a vendor (or vendors) to provide apparel for Fort Collins Utilities. Award may be split at the City's discretion; quality of product to be provided must meet the City's requirements. • Vendors must provide representative samples of all items they are bidding; and all colors they are bidding. Sample evaluation, as well as price, will be a key determinant in selecting the low "responsible and responsive" bidder. • City of Fort Collins will be the final authority on determination of acceptable quality. • Bid prices must include cost of the one -color silkscreened or embroidered logo. Cost of the logo (silkscreened or embroidered) will be included in the quoted cost of the clothing item. City of Fort Collins will provide camera-ready artwork for the "City of Fort Collins Utilities" logo. • Items stipulated as "must be 100% cotton" must meet that specification. This is a safety requirement for the Light and Power division of Utilities. • Apparel will be procured on a Direct Purchase basis. Leasing is not an option for this initial award. • Vendors will include leadtime for initial order as part of their bid. All prices will be quoted as delivered to Fort Collins Utilities, 700 Wood Street, Fort Collins.