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HomeMy WebLinkAbout246610 PUBLIC SECTOR PERSONNEL - CONTRACT - RFP - P680 P783 JEQ JOB EVALUATION SYSTEMTHIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and PUBLIC SECTOR PERSONNEL CONSULTANTS, hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of two (2) pages, and incorporated herein by this reference. 2. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within immediately following execution of this Agreement. Services shall be completed no later than October 31, 2001. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 3. Early ermination by Citv. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: PSA 05/01 Professional: City: With Copy to: Public Sector Personnel Rick Tensley, CPPB Amy Sharkey Consultants Buyer Project Manager 4330 N. Civic Center Plaza City of Fort Collins City of Fort Collins #200 P.O. Box 580 P.O. Box 580 Scottsdale, AZ 85251-3530 Fort Collins, CO 80522 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 4. Design, Project Indemnity and Insurance Responsibility The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of N/A. 5. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional fees for services performed in accordance with Exhibit "A", not to exceed Thirty Thousand Dollars ($30,000.00). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such PSA 05/01 2 partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 7. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional may be required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 8. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 9. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. PSA 05/01 3 10. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 12. Reme i s. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. PSA 05/01 4 14. LawLaw/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. ATTEST: Corporate Se retary PSA 05/01 THE CITY OF FORT COLLINS, COLORADO By: . John Jarr bs V. O'Neill II, CPPO Dir St pf of Purchasing && Risk Management DATE: (O /L Z / 3 PUBLIC SECTORJeERSQANEL CONSULTANTS M Title: /;2C-J1 bl` CORPORATE PRESIDENT OR Date: may// 5 (Corporate Seal) EXHIBIT "A" SUMMARY OF SERVICES FOR THE CITY OF FORT COLLINS PUBLIC SECTOR PERSONNEL CONSULTANTS (PSCP) proposes a comprehensive program of professional services, training, and implementation support, to achieve all of the objectives in the CITY OF FORT COLLINS, COLORADO (City) Request for Proposal for implementing a City-wide job content evaluation methodology to achieve and maintain internal equity and external competitiveness for its compensation plan. Our workplan includes the following services and products. 1. Project planning meeting with Human Resources Director and Project Manager 2. Final project completion schedule and principal anticipated milestones 3. Assistance with communication for all participants throughout the project 4. Membership matrix of representative employees for Job Evaluation Task Force 5. Selection of individual employees to serve as Task Force members 6. Overview on best practices in current job content evaluation systems 7. Selection of the best "off -the -shelf to modify" job evaluation system for the City 8. Training of Task Force in selected job content evaluation methodology 9. Definition of the City's occupational groups for job classification placement 10. Identification, discussion, and selection of City-wide compensable factors 11. Determination of relative weighting of each compensable factor 12. Definition of the number of degrees/levels within each compensable factors 13. Determination of the system's total and per-factor/degree job content points 14. Booklet with definitions of factors, levels, and points within each factor 15. Discussion if best to utilize the system in a manual or automated format 16. Construction of Job Analysis Questionnaire to fit the job evaluation system 17. Quality control and content validity review of the JAG on sample of positions 18, Preparation of final JAG format and instructions for its completion and analysis 19. Distribution and explanation of JAG to employees and supervisors 20. Internal quality control reviews of JAQ content at unit and department levels 21. Structuring of the City's job classes into occupationally related job groups 22. Quality control review of the sample job classes by paired -comparison ranking 23. Reassessment of factor weights/degree points if warranted from quality control review 24. Recalibration of job evaluation system based on the quality control review 25. Selection of a structure benchmark of the City's total job classifications 26. Job content evaluation of the benchmark job classes with the Human Resources department 27. Evaluates all remaining City job classifications 28. Ranking of job classes by total points and individual profile characteristics 29. Quality control review of total evaluations and rankings with the Human Resources department 30. Re-evaluations of job classes with discernable variations from job group patterns 31. Publication of final job evaluation system report and job class profile listing 32. Policies and procedures manual for maintenance and update of the system 33. Training for Human Resources in maintenance of the system 34. Work with Human Resources in developing policies and procedures tied directly to the Job Evaluation System 35. Uploading of job evaluation data into EZ COMPTM application and data files 36. Assistance with linkage of job evaluations to salary determination process* 37. Construction of scattergrams and cone dispersions for internal equity analysis* 38. External competitiveness analysis by lines of central tendency comparison* 39. Salary competitiveness policy determination based on fiscal impact estimates* 40. Preparation of reports, charts, graphs, and files for the job evaluation system* * by EZ COMP'" PSA 05/01 6 EXHIBIT "A" PROJECT COST ESTIMATE A. PROJECT COST ESTIMATE Public Sector Personnel Consultants estimate that the project's total cost, including all fees for professional services and reimbursements for out-of-pocket expenses, will not exceed $30,000 according to the following requested itemization. Principal Project Task Total per 1. Project Planning, Scheduling, Employee Communication, Quality Control, and Project Briefings 3,000 2. Selection of Best "off -the -shelf' to be modified approach for the City of Fort Collins 3,000 3. Appointment, Training, and Guidance of Job Evaluation Task Force of Representative City Employees 5,000 4. Job Analysis Questionnaire and Content Validity Assurance of the JAQ Designed for the Selected Job Evaluation System 3,500 5. Evaluation of All Job Classes with the Human Resources department 5,000 6. Quality Control of All Job Evaluations with the Human Resources department 2,500 7. Training for Human Resources in Maintenance of the Job Evaluation System 3,000 8. Uploading of Data Into EZ COMPT , Internal Equity Analysis, Linkage to Salary Range Determinations no charge 9. Post -Project Briefings for All City Employees, Management, and the Executive Leadership Team 2,500 10. Policies and Procedures, Staff Training, and Implementation Support 2,500 B. FLEXIBLE WORKPLAN AND NEGOTIABLE TOTAL COST Public Sector Personnel Consultants workplan is flexible and total project cost negotiable, and we will discuss, modify, add or delete, any work task to increase the project's responsiveness to the City of Fort Collins' needs and financial resources. C. PROJECT BILLING AND PAYMENT Public Sector Personnel Consultants do not require any advance payments, and will provide the City with monthly invoices for the professional services provided and out-of-pocket expenses incurred during the month. We request that the City pay the invoices within thirty (30) days of their receipt. PSA 05/01