HomeMy WebLinkAboutBID - 5687 EXTERIOR WINDOW WASHING SERVICESCity of Fort Collins
Administi .ve Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #5657
EXTERIOR WINDOW WASHING SERVICES
BID OPENING: 2:00 p.m. (our clock), March 14, 2002
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent
to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:00 p.m. (our clock), March 14, 2002.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25657. (The bid number must be preceded by a 2 when
using the Fax -line.) For a copy of a location map, call Purchasing (970) 221-
6775.
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
09/12/01
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors,
heirs, personal representatives, successors and assigns of said parties.
16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions,
suits, claims, demands or liability of any character whatsoever brought or asserted for
injuries to or death of any person or persons, or damages to property arising out of, result
from or occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit _,
consisting of (_) pages[s], attached hereto and incorporated herein by this
reference. The Service Provider before commencing services hereunder, shall deliver to
the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins,
Colorado 80522 one copy of a certificate evidencing the insurance coverage required from
an insurance company acceptable to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other
documents incorporated herein, shall constitute the entire Agreement of the parties.
Covenants or representations not contained in this Agreement shall not be binding on the
parties.
18. Law/Severability. The laws of the State of Colorado shall govern the
construction interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
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jurisdiction, such holding shall not invalidate or render unenforceable any other provision
of this Agreement.
19. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit _, consisting
of (_) page[s], attached hereto and incorporated herein by this reference.
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
ATTEST:
CORPORATE SECRETARY
CITY OF FORT COLLINS, COLORADO
a municipal corporation
0
John F. Fischbach
City Manager
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
[Insert Corporation's name] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as _[insert name of business]
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
(Corporate Seal)
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EXHIBIT B
INSURANCE REQUIREMENTS
The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage
designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider
shall furnish the City with certificates of insurance showing the type, amount, class of operations covered,
effective dates and date of expiration of policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10)
days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out
and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may
deduct the cost of such insurance from any monies which may be due or become due the Service Provider
under this Agreement. The City, its officers, agents and employees shall be named as additional insureds
on the Service Provider's general liability and automobile liability insurance policies for any claims arising
out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life
of this Agreement for all of the Service Provider's employees engaged in work performed under this
agreement:
1. Workers' Compensation insurance with statutory limits as required by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease
aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this
Agreement such commercial general liability and automobile liability insurance as will provide
coverage for damage claims of personal injury, including accidental death, as well as for claims for
property damage, which may arise directly or indirectly from the performance of work under this
Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000
combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible for
any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
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Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any
and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to
do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and
is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bi opening.
Ja es B. O'Neill ll, CPPO, FNIGP
Di ect r of Purchasing and Risk Management
09/12/01 2
PROGRAM OBJECTIVES
• Select one vendor to perform exterior window washing for designated City
properties
• "Grand Total" for the project will be basis for award, to the lowest Responsible
and Responsive Bidder
SCOPE OF WORK
• Contract period will be for one year from the date of contract award. The contract
may be extended for an additional one year up to four times (maximum of five
years total).
• The enclosed spreadsheet indicates the address of the City building to be
cleaned, and the frequency it is to be done. Vendor will fill out the price per
cleaning for that building, and extend it by the frequency of cleanings requested
to arrive at the Yearly Total for each location.
• The Location Map gives the vendor an overview of the location of the addresses
within the City. For a copy of this map call Purchasing (970) 221-6775.
• Bid is to include the removal and cleaning of screens where needed.
• 2nd Floor windows can be done by ladder or tucker pole (except 215 North
Mason).
• 215 North Mason: 2nd and 3`d floors are to be done with a boom hoist.
• Window frames and ledges are to be cleaned.
• Windows to be completed in June 2002.
• 215 North Mason, Transit Center, City Hall, and Senior Center to be done in
June and November -December 2002.
• Joan Barrie, Project Manager (221-6592) is to be contacted for inspection of
completed buildings.
• Windows may need to be redone if they fail to meet the City's cleaning standard.
• City may alter the frequency of cleaning and the addition or deletion of buildings
at their discretion.
QUALIFICATIONS
• Must have 5 years experience cleaning exterior windows on commercial
buildings.
• Must have previously operated a boom hoist.
• Must have references of previous work completed.
• Must have proof of liability insurance and workman's comp. coverage.
• Vendor cannot have a care, custody, and control exclusion in their liability
insurance. Vendor must present a copy of their policy to the City with their bid;
so this can be verified.
09/12/01 3
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
EXTERIOR WINDOW WASHING SERVICES PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS:
Map #
30
10
7
2
8
19
11
34
47
28
14
37
33
12
5
32
6
20
9
18
17
4
24
1
48
Price
BUILDINGS
ADDRESS
PER CLEANING
YEARLY TOTAL
*215 N. Mason -2X
215 N. Mason
**Transit Center -2X
250 North Mason
CITY HALL - 2X
300 LAPORTE
SENIOR CENTER -2X
RAINTREE
***POLICE SERVICES
301 LAPORTE
CITY PARK CENTER
1599 CITY PARK AVE.
281 N COLLEGE
281 N. COLLEGE
RECREATION BLDG
214 N. HOWES
GRANDVW OFF
19 00 W. MOUNTAIN
GRANDVW SHOP
1903 W. MOUNTAIN
LIBRARY
201 PETERSON
321 MAPLE
321 MAPLE
MARTINEZ FARM
600 N SHERWOOD
OPERATION SERVICES
117 N. MASON
906 VINE
906 VINE
*'"'*MUSEUM
220 MATHEWS
Northside Atzlan Center
112 WILLOW
PARK SHOP
413 S. BRYAN
POLICE ANNEX
230 LAPORTE
POTTERY STUDIO
1541 W. OAK
405 CANYON
405 CANYON
FLEET SERVICES
835 WOOD
*****PFA
102 REMINGTON
TRANSFORT
6570 PORTNER RD,
TRANSFORT COTTAGE
6570 PORTNER RD.
GRAND TOTAL FOR PROJECT
09/12/01 4
Windows on 2nd and 3rd need to be completed using a boom hoist.
Rental of hoist and the cleanup of hoist wheel marks on the sidewalks
are to be included in the bid price of 215 Mason
*" Windows on cupola to be done yearly.
**" Has 20 window screens on 1st floor. The small screens on 2nd need to
be taken out from the inside. Includes glass enclosure on the North.
**** First floor only. Has bars on windows to reach through.
***** Also include the windows in stairway and inside of
skylight
Indicate a price per cleaning and yearly total for each building. The first four
buildings listed are completed twice a year. The grand total will be the bid price.
This includes the removal and cleaning of screens where
needed.
2nd Floor windows can be done by ladder or tucker ole except 215 Mason).
215 Mason - 2nd and 3rd floors to be done with a boom hoist.
Window frame and ledges are to be cleaned.
Windows to be completed in June
2002
215 Mason, Transit Center, City Hall & Senior Center to be done in June and Nov -
Dec.
Joan Barrie is to be contacted 221-6592 for inspection of completed buildings.
Windows may need to be redone if they fail to meet the Cit 's cleaning standard.
The frequency of cleaning or the addition or deletion of buildings at City
discretion.
QUALIFICATIONS
1. Must have 5 years experience cleaning exterior windows on commercial
buildings
2. Must have previously operated a boom hoist.
3. Must have references of previous work completed.
4. Must have proof of liability insurance and workman's coma.
09/12/01 5
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and
"Service Provider".
WITNESSETH:
hereinafter referred to as
In consideration of the mutual covenants and obligations herein expressed, it is
agreed by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of
(_) page[s], and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to
this Agreement shall be performed in accordance with the Work Schedule attached hereto
as Exhibit "B", consisting of _ (_) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services The services to be
performed pursuant to this Agreement shall be initiated within (_)
days following execution of this Agreement. Services shall be completed no later than
Time is of the essence. Any extensions of the time limit set forth above
must be agreed upon in a writing signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date
of execution shown on the signature page of this Agreement and shall continue in full force
and effect for one (1) year, unless sooner terminated as herein provided. In addition, at the
option of the City, the Agreement may be extended for an additional period of one (1) year
at the rates provided with written notice to the Professional mailed no later than ninety (90)
days prior to contract end.
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4. Contract Period. [Option 21 This Agreement shall commence ,
200_, and shall continue in full force and effect until , 200_, unless sooner
terminated as herein provided. In addition, at the option of the City, the Agreement may be
extended for additional one year periods not to exceed _ (_) additional one year periods.
Pricing changes shall be negotiated by and agreed to by both parties and may not exceed
the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office.
Written notice of renewal shall be provided to the Service Provider and mailed no later than
ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the
Service Provider must provide written notice to the City of such condition within fifteen (15)
days from the onset of such condition.
[Early Termination clause here as an option.
6. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen
(15) days prior to the termination date contained in said notice unless otherwise agreed in
writing by the parties. All notices provided under this Agreement shall be effective when
mailed, postage prepaid and sent to the following addresses:
City:
Service Provider:
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In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the
Service Provider's obligations under this Agreement. Such payment shall be the Service
Provider's sole right and remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance
of this Contract, subject to additions and deletions provided herein, the sum of
Dollars ($ ) [Option Cost Breakdown is attached Exhibit "C" j
8. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all
necessary and proper decisions with reference to the services provided under this
agreement. All requests concerning this agreement shall be directed to the City
Representative.
9. Independent Service provider. The services to be performed by Service
Provider are those of an independent service provider and not of an employee of the City
of Fort Collins. The City shall not be responsible for withholding any portion of Service
Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or
other taxes or benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement
without the prior written consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment
for any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of
this Agreement.
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12. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in
accordance with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and
equipment incorporated into any work shall be new and, where not
specified, of the most suitable grade of their respective kinds for their
intended use, and all workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other
work, provided under this Agreement, except City -furnished
materials, equipment and labor, against defects and
nonconformances in design, materials and
workmanship/workwomanship for a period beginning with the start of
the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its
subcontractors of any tier. Upon receipt of written notice from City of
any such defect or nonconformances, the affected item or part
thereof shall be redesigned, repaired or replaced by Service Provider
in a manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be
a material element of this Agreement. In the event either party should fail or refuse to
perform according to the terms of this agreement, such party may be declared in default
thereof.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the
event the default remains uncorrected, the party declaring default may elect to (a) terminate
the Agreement and seek damages; (b) treat the Agreement as continuing and require
specific performance; or (c) avail himself of any other remedy at law or equity. If the non -
defaulting party commences legal or equitable actions against the defaulting party, the
defaulting party shall be liable to the non -defaulting party for the non -defaulting party's
reasonable attorney fees and costs incurred because of the default.
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