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HomeMy WebLinkAboutBID - 5697 ASPHALT SUPPLY ANNUALAdminis live Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5697 ASPHALT SUPPLY BID OPENING: APRIL 11, 2002, 3:OOP.M. (our clock) Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid pro�osal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2° Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), April 11, 2002. A copy of the Bid may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #25697. (The bid number must be preceded by a 2 when using the Fax -fine.) 2. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 1 Bidders must be properly licensed and secure necessary permits wherever applicable Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. 4Jam s B. O'Neill II, CPPO, FNIGP ctor of Purchasing and Risk Management City of Fort Collins Bid Proposal Bid # 5697 BID OPENING: APRIL 11, 2002, 3:00 o.m. (Our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS, REQUIREMENTS FOR ASPHALT SUPPLY 2002 PER BID INVITATION, ATTACHED SPECIAL INSTRUCTIONS, AND ANY REFERENCED SPECIFICATIONS: The City is requesting bids to provide the City of Fort Collins with hot mixed asphaltic concrete to be picked up by the City or representatives, at the contractors asphalt plant. The Colorado Division of Transportation "Standard Specification for Road and Bridge Construction" 1999, including all Supplemental Specifications, as well as the current version of the Larimer County Urban Area Street Standards are made part of this contract by this reference, except as revised herein, and hereby adopted as the minimum Standard Specification of compliance for this contract. Quantities are estimates only and will be used for bidding and award purposes only. The City reserves the right to award to more than one Contractor. The City reserves the right to award on cost per ton plus lowest transportation costs to the job and availability of material. Any substandard asphalt product may be rejected by the City. Contractor must have silo storage capabilities of a minimum of 300 ton. Awarded contractor must enter into the attached service agreement (for your review) and provide the required insurance (Exhibit B). This agreement is effective for one year from the date on the service agreement. At the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office. The awarded Contractor must supply asphalt as requested by the City departments on demand, when a 12 hour notice is given. This applies to pickups Monday through Saturday and occasionally at night. City crews shall not be kept waiting for loading of asphalt for a period longer than fifteen (15) minutes and should alternate when loading if Contractors trucks are waiting. The transportation adjustment factor will consider tons/mile to compensate for shipping costs associated with asphalt plants located outside the Fort Collins city limits. The City may require testing of the work, including materials, products, processes and equipment. The costs for tests not required elsewhere by these specifications shall be paid by the City where such tests show compliance with the Contract Documents; otherwise the costs shall be paid by the Contractor. Any products, materials and equipment condemned or rejected by the City or it's authorized inspector because of nonconformity with the Contract Documents may be removed or reduced in price as provided in the Standard Specifications. Any costs to remove and replace non- conforming materials, shall be borne by the Contractor. 3 The City, and authorized government agents, and their representatives shall at all times be provided safe access to the Contractors asphalt plant; and the Contractor shall provide facilities for such access and for inspection. BID SCHEDULE FOR BID #5697 2002 CITY OF FORT COLLINS ASPHALT SUPPLY CONTRACT ITEM ITEM ESTMATED NO. DESCRIPTION QUANTITY 403.20 HBP Grading SX 403.30 HBP Grading S UNIT PRICE 3,000 Ton $ per Ton 24,000 Ton $ per Ton 403.40 HBP Grading SG 63,000 Ton $ per Ton Firm Name (Are you a corporation, DBA, Partnership, LLC, PC) Signature PRINTED NAME Title Address Phone/Fax 4 SPECIFICATIONS Section 403 of the Colorado Department of Transportation Design Criteria Standard Specifications is hereby revised as follows: Subsection 403.01 is revised to include the following: This work shall consist of supplying HBP to the City of Fort Collins. This material shall be picked up by The City of Fort Collins at the suppliers plant site. The materiel shall include Grading SX, Grading S, and Grading SG Hot Bituminous Pavement, according to the current Colorado Department of Transportation Design Criteria and the Larimer County Urban Area Street Standards or as specified hear -in. Subsection 403.02 is revised to include the following Laboratory Mix Design - SHRP Mix, Grading SX, Grading S, and Grading SG - The mix design shall be prepared by an independent laboratory acceptable to the Engineer. The criteria for the mix design is as follows: Designed according to most recent set of SUPERPAVE Specifications available at the time A laboratory mix design shall be determined by the Contractor and submitted to the Engineer for approval a minimum of five working days prior to supplying materiel to the City. The Contractor shall provide the Engineer with a report from an independent testing laboratory acceptable to the Engineer. The report shall state the Superpave properties, optimum oil content, job mix formula and recommended mixing and placing temperatures. The costs for all laboratory mix design shall be the responsibility of the Contractor. Following laboratory mix design approval verification of mix properties will be performed by an independent laboratory on plant -produced mix and approved by the Local Entity. This verification is to be performed on or before the first day of production for The City of Fort Collins To maintain production mix design approval verification of mix properties shall be performed by an independent laboratory on plant -produced mix and approved by The City of Fort Collins every 10,000-ton of mix produced. Mix design verification shall be provided to confirm properties indicated in the following chart Mix Verification Tests and Tolerances for Hot Mix Asphalt Asphalt Cement Content +/- 0.30% Temperature of Mixture When Discharged from Mixer +/- 10 C Voids in Mineral Aggregate VMA) +/- 1.2% Air Voids (Va) +/- 1.2% Lottman min. 80 Rice Value +/- .010 1 HOT MIX ASPHALT GRADATION Z Passing the 3/8" and larger sieves +/- 6% z Passino the No. 4 and No. 8 sieves +/- 5% z Passing the No. 30 sieve +/- 4% z Passing the No. 200 sieve +/- 2% When 100% passing is designated, there shall be no tolerance. When 90-100% passing is designated, 90% shall be minimum; no tolerance shall be used. 2 These tolerances apply to the contractor's Quality Control Testing. If the Contractor uses more than three (3) laboratory mix designs for a type of plant mix pavement used, the City may charge the Contractor for testing and evaluation of the mix designs, including the costs for calibration. Requests made in writing by the Contractor for the Engineer will consider changes in the laboratory mix design . Subsection 403.05 shall include the following: Payment will be made under: Pay Item Pay Unit 403.20 HBP Grading SX Ton 403.30 HBP Grading S Ton 403.40 HBP Grading SG Ton The above prices and payments shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in providing Hot Bituminous materials, complete, as specified in these specifications, and as directed by the Engineer.