HomeMy WebLinkAboutBID - 5701 VEHICLES JOHN DEERE 410G BACKHOE LOADERAdminn.aative Services
Purchasing Division
CITY OF FORT COLLINS
City of Fort Collins INVITATION TO BID
BID #5701
VEHICLES: JOHN DEERE 41OG BACKHOE/LOADER
BID OPENING: APRIL 30, 2002, 2:30P.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid pro�osal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30p.m. (our clock), April 30,
2002.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25701. (The bid number must be preceded by a 2 when
using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held
firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 22116707
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
ice 7 days after the
v�bid
opening. � l
es B. O'Nei� CPPO, FNIGP
ctor of Purchasing and Risk Management
K
BID PROPOSAL
BID # 5701
Bid Opening: April 30, 2002, 2:30pm (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR THE
ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED SPECIFICATIONS:
1.0 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of:
RENT TO BUY — ONE (1) JOHN DEERE 410G BACKHOE/LOADER
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing
and Risk Management prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by a written addendum issued by the
Director.
2.2 For questions concerning the bidding process and bid specifications, contact: Jim Hume,
Buyer, Phone: 970-221-6776, Fax: 970-221-6707
For technical questions concerning this bid, contact: Ken Mannon, Operations Services
Director, Phone: 970-221-6610, Fax: 970-221-6534.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to:
Equipment Services
835 Wood Street
Fort Collins, CO 80521
3.2 The word "delivery", as used in this specification, encompasses delivery of the actual
equipment, as specified, complete with all necessary papers such as Manufacturer's
Statement of Origin, application for title, invoice, warranty, shop, operator's and technical
manuals, parts books, etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition. A forty-five (45) day permit is to be included.
3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery
and standard equipped, unless otherwise specified. Time is of the essence. The City shall
3
be kept advised of any anticipated delay in delivery. In the event the successful bidder,
hereinafter referred to as the Contractor, fails to properly perform delivery as specified above,
within the specified time limit set forth by the Contractor in his bid proposal, the City shall
sustain damages in an amount difficult to ascertain. Accordingly, after due allowance for any
time extensions which are agreed by the City to be due to conditions beyond the Bidder's
control, the Contractor shall be liable to the City, in the amount of Twenty-five ($25) dollars as
liquidated damages, and not as a penalty, for each and every calendar day that delivery is
delayed. Additionally, no payment shall be made by the City for any delivery of specified
equipment until all aspects of the contract have been fulfilled, unless pre -arranged and
approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet
Services.
4.0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but
not accessory equipment, for a warranty period of specified usage that is currently being
offered in open trade for that vehicle at the time of delivery. Additionally, the Contractor shall
furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair
order which originates in his repair facility, subsequent to delivery, during the warranty period.
No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed
by the City in connection with the performance of any warranty repairs.
5.0 DEALER IDENTIFICATION
5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins.
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6.0-SPECIFICATIONS: JOHN DEERE 410G BACKHOE/LOADER
6.1 Equipment bid on this proposal must meet or exceed the following minimum
requirements. Any exceptions must be noted and listed on a separate sheet.
GENERAL: The following specifications describe a John Deere 410G Backhoe/loader with
four-wheel drive and four (4) foot extendable dipperstick. This unit is to be used by the
City's Utilities Department in various digging operations such as trenches, and loading and
lifting. All specifications shall be considered as minimum unless otherwise noted. No other
make or model will be considered.
6.2
QUANTITY:
One (1)
Meets
Spec?
6.3
ENGINE:
- Sleeved diesel, 93 net hp., minimum
- Turbocharger
Yes ?
- Dry -type air cleaner with restriction indicator
? No
- Anti -freeze to -340 F
- Replaceable fuel filter element
- 65 amp alternator
- Engine block heater
- High ambient temperature cooling
6.4
TRANSMISSION:
- 4 speeds forward, 4 speeds reverse
- Powershift with torque converter
- Full power reverser
Yes ?
- Four Wheel Drive with limited slip
? No
- 10 micron oil filter
- Oil -to -air cooling system for transmission
and torque converter
6.5
BRAKES:
- Power, hydraulic wet disc
- Separate pedals
Yes ?
- Hydraulically equalized when both pedals
? No
are depressed
6.6
STEERING:
Power
Yes ?
? No
6.7
TIRES:
Front: 12.5/80-18, 8PR, traction
Yes ?
Rear: 21 LX24, 8PR, R4
? No
5
6.8
FUEL TANK:
36 Gallons
Yes ?
? No
6.9
CAB:
- Fully enclosed steel cab with integral ROPS
and air conditioning
- Maximum operator visibility
Yes ?
- Heater and defrosters (front and rear
o No
windows)
- Fabric -covered swivel air suspension seat
with armrest and seat belts
- Front and rear wipers
- Tilt steering wheel
- Tinted safety glass all around
- Windows shall be capable of being opened
for maximum ventilation
- Maximum cab sound insulation available
- Rear view windows
- Heavy-duty rubber floor covering
6.10
HYDRAULIC
- Capable of operating all functions of the
SYSTEM:
tractor, backhoe, and loader
Yes ?
- 10 micron oil filter(s) with replaceable
? No
element(s)
- Oil -to -air cooling for hydraulic oil
- Appropriate pressure relief valves
- Hydraulic oil dipstick or visual level indicator
- Six function valve ( five function & flow)
- Aux. plumbing at extendable dipperstick
6.11
GAUGES AND/OR
- Fuel
WARNING
- Electric tachometer/hourmeter
Yes ?
LIGHTS:
- Ammeter or voltmeter
? No
- Engine coolant temperature
- Engine oil pressure
- Electronic monitoring system
6.12
BACKHOE:
- 4 ft. extendable dipperstick
- 2-lever control for all functions
Yes ?
- Hydraulic stabilizer lockouts
? No
- Reversible stabilizer pads with street pads
- Stabilizer cylinder guards
- Positive mechanical locking device for boom
and swing while in transport
- Backhoe bucket coupler for C, D, E & G
John Deere buckets, Case and Cat buckets
6.13
BACKHOE
24" cutting width, heavy duty, 7.5 cu. ft.
Yes ?
BUCKET:
heaped capacity with lifting loops
? No
6.14
LOADER:
- Industrial type front-end loader
- Two -lever control for all functions including
Yes ?
float
? No
- Automatic return -to -dig
- Self -leveling bucket while raising
- Bucket level indicator
6.15
LOADER
- 1.50 cu. yd. Heaped capacity
BUCKET:
- Bucket cutting width to be wider than width
Yes ?
of front and rear tires
? No
- Full width bolt -on, reversible, replaceable
bucket bit, factory installed
- Chain hooks for lifting
6.16
ADDITIONAL
- Rear fenders
EQUIPMENT:
- Ether cold start aid
Yes ?
- Hand and foot throttle
? No
- Exhaust rain cap
- Parking brake
- Toolbox.
- Engine compartment doors
- Full lockup for all doors, fill caps,
- Horn
- Six total, front and rear working lights.
- Turn signals with emergency flashers
- Back-up alarm
- Slow -moving vehicle emblem
- Differential lock, foot operated, to permit on -
the -go shifting in either forward or reverse
- 1400 lb. front frame -mounted counterweight
- Electric shutoff on diesel injection pump
- Handholds and steps for cab.
- Heavy-duty batteries with minimum 300
minute reverse capacity
- AM/FM Radio
- Strobe
- Environmental oil drain package
- Front grill trash screen
- Ride control
6.17
SAE OPERATING
17,773 lbs. Shall not include any
Yes ?
WEIGHT:
hydroinflation in tires.
? No
6.18
WARRANTY:
Full 3-year/5,000 hour power train warranty
commencing from date of delivery. Warranty
Yes ?
shall cover defective components and
? No
workmanship and coverage shall include
arts and labor associated with any defects.
6.19
MANUALS:
One each of the following must accompany
unit on delivery:
Yes ?
- Shop Maintenance/Repair Manual
? No
- Operator's Manual
- Parts Manual
0
7.0 BID PROPOSAL
7.1 MAKE
7.2
Bid #5701, John Deere 41OG Backhoe/Loader
MODEL
YEAR
PRICING
7.2.1 BASE PRICE (as specified) $
7.2.2 MONTHLY RENTAL (per month for up to 12 months) $
7.2.3 BUYOUT AFTER SIX MONTHS $
7.2.4 BUYOUT AFTER TWELVE MONTHS $
(per unit)
8.0 FREIGHT TERMS
8.1 FOB destination, freight prepaid. All freight charges must be included in price submitted on
proposal.
9.0 DELIVERY
9.1 Delivery will occur days after proper notification of bid award.
10.0 CONTRACTOR'S STATEMENT
10.1 1 have read and fully understand all the conditions, specifications, and special instructions
herein set forth above in paragraphs 1.0 through 9.0. 1 hereby agree to comply with all said
conditions, special instructions, and specifications as stated or implied.
Print Name:
Title:
Signature:
Company:
Date:
Street:
Phone #:
City/State/Zip:
Fax #:
E