HomeMy WebLinkAboutRFP - P851 MODELING PROFESSIONAL SERVICESCity of Fort Collins
Administrative Services
Purchasing Division
REQUEST FOR PROPOSAL
CITY OF FORT COLLINS
Proposal Number P-851
The City of Fort Collins is seeking proposals from firms to perform a model conversion and prepare
a consistency findings report as set forth in the Scope of Services.
Written proposals, three (3) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00
a.m. (our clock), July 16, 2002. Proposal No. P-851. If delivered, they are to be sent to 215 North
Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort
Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager. John
Daggett, Senior Transportation Planner, 970-224-6190.
Questions regarding proposals submittal or process should be directed to Keith I. Ashby, CPPO,
Buyer, (970) 416-2191
A copy of the Proposal may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #30851.
2. Download the Proposal/Bid from the Purchasing Webpage,
www.fcqov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request, a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to
do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
l O,( -�`�' ( C Ja s B. O eil II, CPPOFNIGP
it for of Purchasing & Risk Management
09/12/01
215 North Mason Street • 2nd Floor • PO. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the
non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred
because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
17. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of
( ) page[s], attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
By:
John F. Fischbach
City Manager
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as _[insert name of business]
in
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
(Corporate Seal)
Corporate Secretary
FSA OS/01
Scope of Services
Background:
In 1998, the City of Fort Collins embarked on developing a mode choice transportation demand
forecasting model for use at the City to address planning issues (land use and transportation) at the
municipal level. The model was completed in 2000 and was initially utilized during the development
of the Mason Street Corridor Conceptual Plan.
The model has under gone some revisions since that time. The model script, which operates on a
TransCad platform using the GISDK language, was converted from version 3.61 to version 4.0. As
the model has been employed in City projects, other minor adjustments have been made to enhance
its accuracy and ease of use.
The model was provided to the areas MPO in 2000 as a foundation for their conversion from
MINUIP to a TransCad platform. During their conversion (CY 2001), changes were instituted that
made the model operate to meet the regional need of assessing solely automobile demand on major
transportation facilities.
The MPO instituted several changes including:
1) Reducing the size of the auto network and geographic coverage including the total
number of TAZs,
2) Removing the trip generation portion of the model from the TransCad script and placing
the function in an Excel spreadsheet,
3) Aggregating TAZs,
4) Eliminating the mode choice component,
5) Writing a new GISDK script,
6) Eliminating many collector streets from the Fort Collins portion of the automobile
network, and
7) Extrapolating the socioeconomic data to forecast year 2025. 1998 was retained as the
base year for the model.
The MPO model has now been used in the development of their 2025 Regional Transportation
Plan. It has also been employed in the region's recent air quality conformity finding.
The City of Fort Collins is presently embarking on four major transportation projects:
• The Mason Street Corridor Preliminary Engineering Effort (an FTA New Starts process,
• The Downtown Strategic Plan,
• The Transportation Master Plan Update, and
• The City Plan Update (comprehensive land use plan).
These plans all require transportation modeling, but the most significant is the Mason Street
Corridor project. Since this project is seeking federal funding, the model will need to be converted
and achieve "consistency" with the MPO's model. This is the focus of this effort.
Services Requested:
In conjunction with City staff, perform a model conversion that will require the following
adjustments:
Item
1998
Model
2025
Model
Socioeconomic consistent w/the MPO model
Yes
Yes
Disaggregate MPO socioeconomic data by TAZ
Yes
Yes
Ad ust TAZ structure
Yes
Yes
Examine model consistency for trip rates, auto occupancy,
frataring, trip generation, distribution, and assignment and
make adjustments
Yes
Yes
IE and EE trips
Yes
Yes
Time of Day portion of the model - peak hour definition
Yes
Yes
Achieve "consistency" between the MPO and City models on
Productions and Attractions
Yes
Yes
Achieve "consistency" between the MPO and City models on
Peak Hour Flows and Total Flows
Yes
Yes
In addition, the successful consulting firm will prepare a consistency finding; a report that details the
consistency between the two models. Changes will be required in both the model's documentation
and the Model User's Guide and both tasks are an important part of this scope of services.
The City fully intends to retain its mode choice model. As such, it is not expected that significant or
wholesale changes to the City Model's script will be necessary, but the consultant should expect to
make some minor revisions to the script in GISDK language.
Cost Considerations:
This effort requires that the cost of this project be kept to a minimum. Therefore, consultants
submitting a proposal will identify what tasks and subtasks will be performed by the consultant and
those to be performed by City staff.
Final Products:
• Functioning 2025 City Mode Choice Transportation Demand Forecasting Model loaded
on City's modeling computer and two copies on CD
• Revised GISDK script to run the model in TransCad (includes new .rsc file)
• Revised Model Users Guide
• Revised Model Documentation
• Report: Consistency Finding
Contact:
John Daggett, Senior Transportation Planner, PO Box 580, Fort Collins, CO 80522. Phone: 970-
224-6190, Fax 970-221-6239. jdaggettOafcgov.com
Scope of Services
Background
In 1998, the City of Fort Collins embarked on developing a mode choice transportation demand
forecasting model for use at the City to address planning issues (land use and transportation) at
the municipal level. The model was completed in 2000 and was initially utilized during the
development of the Mason Street Corridor Conceptual Plan.
The model has under gone some revisions since that time. The model script, which operates on
a TransCad platform using the GISDK language, was converted from version 3.61 to version
4.0. As the model has been employed in City projects, other minor adjustments have been
made to enhance its accuracy and ease of use.
The model was provided to the area's MPO in 2000 as a foundation for their conversion from
MINUTP to a TransCad platform. During their conversion (CY 2001), changes were instituted
that made the model operate to meet the regional need of assessing solely automobile demand
on major transportation facilities.
The MPO instituted several changes including:
1) Reducing the size of the auto network and geographic coverage including the total
number of TAZs,
2) Removing the trip generation portion of the model from the TransCad script and
placing the function in an Excel spreadsheet,
3) Aggregating TAZs,
4) Eliminating the mode choice component,
5) Writing a new GISDK script,
6) Eliminating many collector streets from the Fort Collins portion of the automobile
network, and
7) Extrapolating the socioeconomic data to forecast year 2025. 1998 was retained as
the base year for the model.
The MPO model has now been used in the development of their 2025 Regional Transportation
Plan. It has also been employed in the region's recent air quality conformity finding.
The City of Fort Collins is presently embarking on four major transportation projects:
• The Mason Street Corridor Preliminary Engineering Effort (an FTA New Starts process,
• The Downtown Strategic Plan,
• The Transportation Master Plan Update, and
• The City Plan Update (comprehensive land use plan).
These plans all require transportation modeling, but the most significant is the Mason Street
Corridor project. Since this project is seeking federal funding, the model will need to be
converted and achieve "consistency" with the MPO's model. This is the focus of this effort.
Services Requested:
In conjunction with City staff, perform a model conversion that will require the following
adjustments:
09/12/01 1
Item
1998
Model
2025
Model
Socioeconomic consistency w/the MPO model
Yes
Yes
Disaggregate MPO socioeconomic data by TAZ
Yes
Yes
Adjust TAZ structure
Yes
Yes
Examine model consistency for trip rates, auto occupancy,
frataring, trip generation, distribution, and assignment and
make adjustments
Yes
Yes
IE and EE trips
Yes
Yes
Time of Day portion of the model - peak hour definition
Yes
Yes
Achieve "consistency" between the MPO and City models on
Productions and Attractions
Yes
Yes
Achieve "consistency" between the MPO and City models on
Peak Hour Flows and Total Flows
Yes
Yes
In addition, the successful consulting firm will prepare a consistency finding; a report that details
the consistency between the two models. Changes will be required in both the model's
documentation and the Model User's Guide and both tasks are an important part of this scope of
services.
The City fully intends to retain its mode choice model. As such, it is not expected that significant
or wholesale changes to the City Model's script will be necessary, but the consultant should
expect to make some minor revisions to the script in GISDK language.
Cost Considerations:
This effort requires that the cost of this project be kept to a minimum. Therefore, consultants
submitting a proposal will identify what tasks and subtasks will be performed by the consultant
and those to be performed by City staff.
Final Products:
• Functioning 2025 City Mode Choice Transportation Demand Forecasting Model
loaded on City's modeling computer and two copies on CD
• Revised GISDK script to run the model in TransCad (includes new .rsc file)
• Revised Model User's Guide
• Revised Model Documentation
• Report: Consistency Finding
Contact:
John Daggett, Senior Transportation Planner, PO Box 580, Fort Collins, CO 80522. Phone:
970-224-6190, Fax 970-221-6239. Idaggett(cDfcgov.com
Interviews have been scheduled for July 18, 2002 and an award will be made July 19, 2002.
09/12/01 2
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5
being an outstanding rating.
WEIGHTING
QUALIFICATION
STANDARD
FACTOR
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and results
that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as required
by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare
Work Hours
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
2/9l00
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
2/9/00
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred
to as the "City' and , [insert either a corporation, a partnership or an individual, doing business
hereinafter referred to as "Professional'.
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
Scope of Services. The Professional agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of ( ) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following execution of this
Agreement. Services shall be completed no later than . Time is of the essence. Any
extensions of the time limit set forth above must be agreed upon in writing by the parties hereto.
4. Early Termination by City. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent
to the following addresses:
PSA 05/01
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Professional: City: With Copy to:
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole right
and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination
of all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and
correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold
harmless the City, its officers and employees in accordance with Colorado law, from all damages
whatsoever claimed by third parties against the City; and for the City's costs and reasonable
attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any
of the services furnished under this Agreement. The Professional shall maintain commercial
general liability insurance in the amount of $500,000 combined single limits, and errors and
omissions insurance in the amount of
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the
services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed
fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall
not exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements are permissible. The amounts of all such partial payments shall be based upon
the Professional's City -verified progress in completing the services to be performed pursuant hereto
PSA 05/01
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and upon the City's approval of the Professional's actual reimbursable expenses. Final payment
shall be made following acceptance of the work by the City. Upon final payment, all designs, plans,
reports, specifications, drawings, and other services rendered by the Professional shall become the
sole property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed pursuant
to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such partial
payments shall be based upon the Professional's City -verified progress in completing the services
to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable
direct costs. Final payment shall be made following acceptance of the work by the City. Upon final
payment, all designs, plans, reports, specifications, drawings and other services rendered by the
Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional] Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project containing
accurate information on the project as constructed. Drawings shall be of archival quality, prepared
on stable mylar base material using a non -fading process to prove for long storage and high quality
reproduction.
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9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of Services,
Work Schedule, and other material information. Failure to provide any required monthly report may,
at the option of the City, suspend the processing of any partial payment request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall not
be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement based
on the special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate as
a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
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