HomeMy WebLinkAbout134076 PARSONS TRANSPORTATION GROUP INC - CONTRACT - CONTRACT - P851PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and Parsons Transportation Group, a corporation, hereinafter referred to as
'Professional'.
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of five (5) page[s], and incorporated
herein by this reference.
2. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within five (5) days following execution of this
Agreement. Services shall be completed no later than October 1, 2002. Time is of the essence.
Any extensions of the time limit set forth above must be agreed upon in writing by the parties
hereto.
3. Early Termination by City. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent
to the following addresses:
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• Supplement for Fort Collins Model Documentation that provides
the modified information.
• Update for the Users Guide that updates all procedures
necessary for the new model.
In addition to the reports, a one-half day training session in
the use of the revised model will be provided to Fort Collins
staff and the model will be fully installed on one City of Fort
Collins computer.
Parsons Quality Control Strategy
All reports produced by the Consultant will be subject to the
following reviews:
• An internal QA/QC check prior to submittal to the City of Fort
Collins.
• A review of draft reports written by the Consultant by City of
Fort Collins staff and others designated by City of Fort
Collins. City of Fort Collins staff will summarize all
comments into one document for each report prior to returning
the documents to the Consultant for modification.
The Consultant will correct any errors noted in the draft reports
and submit the final reports to City of Fort Collins. Four bound
copies of each report will be provided. In addition, the reports
will be submitted on a CD in Microsoft Word format.
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EXHIBIT C
The project budget is shown below.
Labor Budget
Task 1
Task 2
Task 3
Task-4—
Review
Modify and
Test
Consistency
Documentation
Hourly
Procedures
Procedures
Finding
G Training
Total
Rate
HOUR Cost
Hours Cost
Hours Cost
Hours Cost
Hours Cost
Odgers $28.00
32 $89E
80 $2,240
29 $672
24 $672
160 $4,480
Kurth $51.00
24 $1,224
16 $816
8 $408
8 $408
56 $2,856
Yung $34.17
16 $547
16 $547
8 $273
8 $273
48 $1, 640
Support $16.00
12 $192
16 $25
8 $128
8 $128
44 $704
Labor Subtotal
84 $2, 859
128 $3, 859
48 $1, 481
48 $1, 481
308 $9, 680
PTG Burden 1.3429
$3,838
$5,180
$1, 988
$1,988
$12:994
PTG Subtotal
$6, 697
$9,039
$3,469
$3,469
$22,674
Other Direct costs
Surface Travel $0.365
130
$47
30
$11
130
$47
130
$97
420
$152
ommunications
$0
$0
$0
$0
$0
Delivery
Services
$0
$0
$0
$0
$0
Reproduction $5
2
$10
$0
2
$10
4
$20
8
$40
Miscellaneous
S0
Subtotal
$57
$11
$57
$67
$192
PSA O5/01
PARSONS
1133 Fifteenth Street, NW • Washington, DC 20005-2701 (202) 775-3300 • Fax: (202) 775-3422 • www.parsons.com
May 6, 2002
Mr. Robert F. Hull
Parsons Transportation Group, Inc.
525 W. Monroe Street, I& Floor
Chicago, IL 60661
Dear Rob:
The Board of Directors of Parsons Transportation Group, Inc., by resolution dated January 2, 2001,
resolved and authorized the President, Jim Shappell, to enter into, execute and deliver any contract
or instrument for services in the name of and on behalf of the Company. At the same time the Board
also resolved that the President could delegate his authority, provided that any such delegation be
in writing. The Board further resolved that I be appointed to the office of Executive Vice President
of the Company. The Board's actions remain in full force and effect.
Jim Shappell has authorized me to issue this Delegation of Authority letter to you subject to the
following. You are hereby given full authority to sign contracts, supplemental agreements and
proposals for the Corporation where the value of those instruments does not exceed 51,000,000.
Any prior delegations given to you are hereby revoked. For instruments having greater dollar values,
we will make the appropriate delegation when the situation warrants. In all cases the procedures will
be followed pursuant to the Company's policies and procedures as outlined in the attached
memorandum dated January 3, 2001.
This delegation will remain in effect from January 1, 2002, through December 31, 2002, or until
such time as you are notified of its rescission. Your execution of documents after January 1, 2002
but prior to the date of this letter is ratified.
Very truly yours,
\ LG1-- - —
Thomas E. Barron
Executive Vice President
cc: T. S. Weber
k
Professional:
City:
With Copy to:
Roger Koester
City Clerk
John Daggett
Denver Area Manager
City of Fort Collins
City of Fort Collins
Parsons Transportation Group
PO Box 580
PO Box 580
1700 Broadway, Suite 600
Fort Collins, CO 80522
Fort Collins, CO 80522
Denver, CO, 80290
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
4. Design, Project Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination
of all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and
correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and
hold harmless the City, its officers and employees in accordance with Colorado law, from all
damages whatsoever claimed by third parties against the City; and for the City's costs and
reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent
performance of any of the services furnished under this Agreement. The Professional shall
maintain commercial general liability insurance in the amount of $500,000 combined single limits,
and professional liability insurance in the amount of $1,000,000.
5. Compensation. In consideration of the services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
according to the schedule attached as Exhibit C, consisting of one (1) page, with maximum
compensation (for both Professional's time and reimbursable direct costs) not to exceed twenty-five
thousand one hundred thirty four dollars ($25,134). Monthly partial payments based upon the
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Professional's billings and itemized statements of reimbursable direct costs are permissible. The
amounts of all such partial payments shall be based upon the Professional's City -verified progress
in completing the services to be performed pursuant hereto and upon the City's approval of the
Professional's reimbursable direct costs. Final payment shall be made following acceptance of the
work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and
other services rendered by the Professional shall become the sole property of the City.
6. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
7. Project Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival quality, prepared on stable
mylar base material using a non -fading process to prove for long storage and high quality
reproduction.
10. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of Services,
Work Schedule, and other material information. Failure to provide any required monthly report
may, at the option of the City, suspend the processing of any partial payment request.
11. Independent Contractor. The services to be performed by Professional are those of
an independent contractor and not of an employee of the City of Fort Collins. The City shall not be
responsible for withholding any portion of Professional's compensation hereunder for the payment
of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
12. Personal Services. It is understood that the City enters into this Agreement based
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on the special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
13. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate as
a waiver of any rights or benefits provided to the City under this Agreement.
14. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default.
15. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the
non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred
because of the default.
16. Binding Effect. This writing, togetherwith the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction,
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interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
THE CITY OF FORT COLLINS, COLORADO
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Director o P chasing & Risk Management
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EXHIBIT A SCOPE OF WORKER
PROJECT UNDERSTANDING
The current Fort Collins TransCAD model was based on the North
Front Range Metropolitan Planning Organization (MPO) Minutp-based
model. At the time the model was created, the horizon year was
2020 for both models. The North Front Range MPO has subsequently
revised their model including converting it to the TransCAD
modeling platform. The changes made to the North Front Range MPO
model were based on the Fort Collins implementation of the model.
The MPO made several changes during this model revision, some of
which are listed below.
• Horizon year of 2025
• Remove Longmont from regional area
• Modified zone structure and renumbered zones
• Modified socioeconomic data based on the new zone
structure
• Modified network with less detail (no local roadways)
• Removed trip generation from the GISDK model script and
placed it in an Excel spreadsheet with modified trip
generation rates
• Eliminated the mode choice component
• Modified several network field values, including
capacities, functional classifications, speeds, and times
• Incorporated turn penalties into the network
• Modified the procedures for determining special
generator trips
• Change in the time variable used in trip distribution
• Modified time of day definitions
The objective for this project is to develop a Fort Collins model
that is consistent with the regional model, yet still has the
detail and focus that the City of Fort Collins requires. The
City currently has several planning projects that require the use
of this model, including the Mason Street Corridor Preliminary
Engineering Effort that is an FTA New Starts project. While the
use of a Fort Collins model that is consistent with the regional
model represents good planning principals, New Starts projects
have some very specific guidelines that must be certified by the
Chief Executive Officer or General Manager of the sponsoring
agency. These guidelines include:
• Assuming identical highway and transit networks outside the
corridor for the No Build, the TSM, and the Build alternatives
for the travel demand forecasts;
• Defining the build alternative as the project for which we are
seeking FTA New Starts funding;
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• Developing ridership forecasts for the New Starts project that
are based on the same set of growth forecasts and land use
assumptions that are used to estimate ridership for the No
Build and TSM alternatives;
• Allocating the population and employment growth on the basis
of locally adopted land use plans;
• Analyzing the Build, TSM, and No Build Alternatives within the
same basic policy settings, i.e., the model assumptions,
parameters, and inputs are the same for all alternatives
except for changes in the transportation network or other data
that are directly attributable to each alternative.
• Report the New Starts criteria and specific measures only for
the Section 5309 New Starts transit investment and not for the
complete build alternative.
The Fort Collins model will, by necessity, differ from the
regional model since it includes transit processing and mode
choice capabilities. The certification guidelines allow for
these differences from the regional model providing the land use
and growth forecasts are consistent with locally adopted plans
(i.e., the regional plan in general and any more detailed Fort
Collins specific plans). Nevertheless, since the FTA will review
the modeling process used for the New Starts modeling,
maintaining consistency with the regional modeling process will
be important, provided that consistency does not weaken the
reasonability of the New Starts forecasts.
Parsons encourages the continual education of the City of Fort
Collins staff members and desires to help them learn the details
of their model. Our project approach incorporates many cost
saving measures that teach and direct City staff to perform some
of the tasks.
PROJECT TASKS AND DELIVERABLES
Task 1: Review NFRMPO TransCAD Model
Objective: The objective of this task is to fully determine
all of the changes between the Fort Collins model and the NFRMPO
model and deciding which changes are necessary to maintain a
model consistent with the regional model.
Discussion: The Consultant will acquire and review the NFRMPO
TransCAD model and the Fort Collins model to be able to determine
all of the changes that exist between the models. Of these
changes, some will be important to include (such as changing to
the horizon year of 2025) while other changes are not critical
for maintaining a consistent model (such as removing local
roadways within the city). Based upon these reviews, a detailed
plan for modifying the TransCAD model will be developed and
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discussed with Fort Collins staff. Discussions will be held with
City staff to determine which changes will be made in subsequent
tasks.
City of Fort Collins Involvement: City staff will be involved in
the discussions regarding the changes that will be made. City
staff will also review and provide comments on the memorandum
produced during this task.
Products: A memorandum detailing proposed changes to the model
will be produced as part of this task.
Task 2: Modify and Test TransCAD Modeling Procedures
Objective: The objective of this task is to implement and test
the modifications to the modeling procedures specified in Task 1.
Discussion: While detailed modifications to the modeling
procedures will be developed in Task 1, several likely changes
can be specified here.
• Updates to the zone structure and socioeconomic data
• Updates to the network
• Updates to the four -step modeling process
• Modifications to the GISDK modeling script
The Consultant and City of Fort Collins staff will share
responsibilities for this task as described below.
Consultant Involvement: In general, the Consultant will take
responsibility for any modifications made to the travel models or
implementation of the modeling process including modifications to
the GISDK code used to implement the model procedures. In
addition, the Consultant will provide training and oversight to
City staff for the tasks performed by the City.
City of Fort Collins Involvement: Hands on experience provides
an excellent opportunity for City of Fort Collins modeling staff
to learn the travel model and the changes being made to the model
for consistency purposes as well as reducing Consultant cost for
the project. In addition, City staff should be very familiar
with the socioeconomic and demographic data and forecasts for the
City as well as the transportation networks for the City. Thus,
it is assumed in this proposal that City staff will take the
major responsibility for updating the zone structure,
socioeconomic and demographic data, and transportation networks
for consistency with the regional model and for the new 2025
forecast year. The Consultant will meet with City of Fort
Collins staff at their offices to provide initial training,
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discuss goals for the updates, and define procedures. After the
initial meeting, the Consultant will be available to answer
ongoing questions and to provide further guidance, and will
review the completed work.
The proposed cost estimate that follows assumes that City staff
will take the primary responsibility for the following tasks:
• Modify the network by adding centroid connectors, removing roadways, updating
network line layer fields and node layer fields, etc.
• Modify the socioeconomic data
• Update the GIS Zone Layer
• Assist with gathering the necessary information for validation and testing
Products: The products of this task will
files, programs, macros, etc. created to
modeling procedures. Two CDs containing
model will be provided.
Task 3: Consistency Finding
be all source code,
implement the revised
the functioning 2025
Objective: The objective of this task is to document the
consistency with the regional model.
Discussion: The Consultant will prepare a technical report
documenting the consistency of the new 2025 model with the
regional model. In situations where the models are inconsistent
(e.g., the City of Fort Collins model includes transit processing
and mode choice capabilities), the impacts and implications of
the inconsistencies will be discussed. The resulting document
will provide important documentation for future projects that
must be coordinated through the MPO or are funded by the State of
Colorado or the Federal Government.
Products: A consistency findings technical report.
Task 4: Documentation and Training
Objective: The objective of this task is to develop
documentation of the revised modeling procedures and to provide
training to Fort Collins staff in the use of those procedures.
Discussion: The Consultant will prepare supplements to the Fort
Collins model documentation and users guide reports and provide a
one-half day training session for Fort Collins staff on the
implementation of the revised model. The Consultant will install
the new model on one City of Fort Collins computer.
Products: Two documents will be produced as part of this task:
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