Loading...
HomeMy WebLinkAboutRFP - P848 MPO PUBLIC OPINION SURVEYCity of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Proposal P-848, MPO Public Opinion Survey OPENING DATE: 3:00 p.m. (our clock) July 10, 2002 To all prospective proposers under the specifications and contract documents described above, the following changes are hereby made. Under Scope of Work - page 1 - Methodology - add sentence in bold. The Contractor may propose any type of recognized scientific survey methodology, including but not limited to, mail -back, telephone, or in -person interviews, and a minimum sample size, as long as the methods used can credibly establish the statistical validity of the results. Furthermore sample size shall be of a sufficient number to perform inter -regional analysis on 4 sub areas (Fort Collins, Loveland, Greeley, and other). RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY PLANNING COUNCIL (MPO) hereinafter referred to as the "MPO" and a corporation, hereinafter referred to as 'Professional'. W ITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement. Services shall be completed no later than . Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by MPO. Notwithstanding the time periods contained herein, the MPO may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: MPO PSA 06/02 1 Professional: MPO: With Copy to: In the event of any such early termination by the MPO, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the MPO, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the MPO; and for the MPO's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the MPO agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's MPO-verified progress in completing the services to be performed pursuant MPO PSA 06/02 2 hereto and upon the MPO's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the MPO. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the MPO. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the MPO agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's MPO-verified progress in completing the services to be performed pursuant hereto and upon the MPO's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the MPO. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the MPO. 7. MPO Representative. The MPO will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the MPO Representative. 8. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the MPO with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non -fading process to prove for long storage and MPO PSA 06/02 3 high quality reproduction. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the MPO Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the MPO, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the MPO of Fort Collins. The MPO shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the MPO enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the MPO. 12. Acceptance Not Waiver. The MPO's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The MPO's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the MPO under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default MPO PSA 06/02 4 remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. MPO PSA 06/02 5 17. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of ( ) page[s], attached hereto and incorporated herein by this reference. CITY OF FORT COLLINS. COLORADO A James B. O'Neill II, CPPO Director of Purchasing & Risk Management DATE: THE NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY PLANNING COUNCIL (MPO) A Executive Director [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as _[insert name of business] Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary MPO PSA 06/02 0 (Corporate Seal) Administrative Services Purchasing Division CITY OF FORT COLLINS ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Proposal P-848, MPO Public Opinion Survey OPENING DATE: 3:00 p.m. (our clock) July 10, 2002 To all prospective proposers under the specifications and contract documents described above, the following changes are hereby made. Under Scope of Work - page 1 - Methodology - add sentence in bold. The Contractor may propose any type of recognized scientific survey methodology, including but not limited to, mail -back, telephone, or in -person interviews, and a minimum sample size, as long as the methods used can credibly establish the statistical validity of the results. Furthermore sample size shall be of a sufficient number to perform inter -regional analysis on 4 sub areas (Fort Collins, Loveland, Greeley, and other). RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE PROPOSAL STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Administrative Services Purchasing Division REQUEST FOR PROPOSAL CITY OF FORT COLLINS Proposal Number P-848 MPO Public Opinion Survey PROPOSAL DATE: 3:00 p.m. (our clock) July 10, 2002 215 North Mason Street - 2nd Floor - PO. Box 580 - Fort Collins, CO 80522-0580 - (970) 221-6775 - FAX (970) 221-6707 REQUEST FOR PROPOSAL CITY OF FORT COLLINS PROPOSAL NUMBER: P-848 MPO PUBLIC OPINION SURVEY The North Front Range Metropolitan Planning Organization through the City of Fort Collins is seeking proposals from firms to conduct a statistically valid public opinion survey of the citizens within the boundaries of the North Front Range Metropolitan Planning Organization. Written proposals, ten (10) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), July 10, 2002. Proposal No. P-848. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Rick Hufnagl, Project Manager (970) 224-6148. Questions regarding proposals submittal or process should be directed to James B. O'Neill ll, CPPO, FNIGP, Director of Purchasing and Risk Management, 970 221-6775. A copy of the Proposal may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #30848. Download the Proposal/Bid from the Purchasing Webpage, www.fcqov.com/purchasing. 3. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Proposal. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. 09/12/01 Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, Jam s B. O'Neill II, CPPO, FNIGP Dir ctor of Purchasing & Risk Management 09/12/01 2 Scope of Work Conduct a statistically valid public opinion survey of the citizens within the boundaries of the North Front Range Metropolitan Planning Organization. The Contractor will provide all the equipment and labor necessary to perform a survey of citizens within the 11 municipalities (Loveland, Greeley, Ft. Collins, Windsor, Evans, Garden City, La Salle, Milliken, Tinmath, Berthoud, and Johnstown) and parts of 2 counties (Larimer and Weld) that comprise the North Front Range MPO. The combined population is 372,881. The purpose of this survey is to assess the attitudes and opinions of these citizens concerning transportation in general, regional transportation needs and how to pay for those needs, mode use, and regional transit programs. The survey results will aid the NFR MPO in current and future transportation projects. Methodology The Contractor may propose any type of recognized scientific survey methodology, including but not limited to, mail -back, telephone, or in -person interviews, and a minimum sample size, as long as the methods used can credibly establish the statistical validity of the results. Report of Results The Contractor will provide a copy of the complete data set and prepare a complete report of the survey results to not exceed 25 pages, with sufficient analytic capability to cross tabulate and correlate certain portions of the population's attitudes and responses. The Contractor will also provide the results electronically (CD-ROM), as well as, 20 hard copies. Schedule Bidders should indicate the length of time needed to perform the survey and prepare a comprehensive report. The North Front Range MPO will consider proposals that can be completed in 12 weeks without compromising the statistical validity of the survey results. Submittals (minimum) • A brief corporate resume • An organizational chart • Short history of the firm • Statement as to why the firm is qualified to conduct the work • Names of persons, credentials, role, and percent of time to be spent on this project • Brief description of any experience the firm individuals may have in working with state, federal, or local governmental entities • List of three references, including contact name and phone number. • 10 copies of your proposal PROPOSALFORM Please enter the number of respondents that this poll will survey: Please indicate the methodology that this survey will follow (include in proposal attachment) Please indicate the length of time that this survey will take to conduct: Please indicate the timeframe during which this survey will be conducted: Please enter the price of conducting this survey: SIGNATURE AND TITLE TYPED OR PRINTED NAME AND TITLE COMPANY NAME AREA CODE TELEPHONE NUMBER ADDRESS: STREET TATE ZIP DATE 2 REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. At the option of the City, interviews may be conducted, but are not required.. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Do the proposed cost and work hours compare Work Hours favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? 2/9l00 Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge If a study, did it meet the Scope of Work? If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? 2/9/00 2