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HomeMy WebLinkAbout266626 TECHNI GRAPHIC SYSTEMS - PURCHASE ORDER - 2203791aCity of Fort Collins Page Number: 1 of 1 Date: 06/07/02 PURCHASE ORDER NUMBER: 2203791 Delivery Date: 09/30/02 Buyer: O'NEILL,JAMES Purchase Order number must appear on invoices, packing lists, labels, bills of lading and all correspondence NOTE: Line: Qty/Units: Description: Extended Price: 1 1 lot NR share of Natural Habitat 1,537.50 Inventory Update per terms of scope of work dated 4/11 /02. Option 3 - $6,150.00 total 1 ILOT Total: City of For C Wits Director of Purchasing and Risk Management This order of valid over $2000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 Phone: 970-221-6775 Fax: 970-221-6707 Email: info@ci.fort-collins.co.us 4,612.50 6,150.00 Mall Invoices in duplicate to: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Proposal for Natural Habitat Inventory Update Prepared for: The City of Fort Collins Fort Collins, CO Prepared by: Techni Graphic Systems, Inc. Fort Collins, CO Introduction and Executive Summary Techni Graphic Systems, Inc. (TGS) is dedicated to providing quality products and services in the field we call Tltsuallttf<mn lim Systons. This field includes the entire spectrum of visual and graphical interfaces with digital databases, including Geographic Information Systems (GIS), custom software and applications development, digital imaging, and Internet applications. TGS is pleased to respond to the City of Fort Collins' Request For Proposal (RIP) for the Natural Habitat Inventory Update Project. TGS will work cooperatively with The City of Fort Collins to produce the highest quality, timeliest, and most cost-effective solution. TGS is ideally suited to support The City of Fort Collins with data development services. TGS will commit to provide The City of Fort Collins with the full breadth of GIS knowledge and experience gained from 20 years in the GIS industry. TGS will also leverage its close corporate partnerships with the leaders in the GIS software industry to Fort Collins' The City of Fort Collins 1 Techni Graphic Systems, Inc. Natural Habitat Inventory Project April 11, 2002 advantage. TGS has built an excellent reputation for close cooperation with its customers, while maintaining the highest standards of data integrity. Company Profile Techni Graphic Systems, Inc. 2301 Research Blvd Suite 101 Fort Collins, CO 80526 Phone: (970) 224-4996 Fax: (970) 224-3001 Year Established: 1982 Type of Ownership: Private Shareholders President and CEO: Dee Vaidya Parent Company: None Project Manager: Rob Noble Corporate History TGS is a privately held corporation that provides GIS consulting, high quality data conversion, automated mapping and scanning services to a variety of government and commercial clients. Founded in 1982 and under the ownership of Techni Graphic Systems, Inc. since 1994, the company has worked hard to retain key technical personnel - helping TGS earn and maintain its outstanding reputation for maximum quality. Over the past four years TGS has quadrupled its employment strength to over 80 full-time employees and increased production output commensurately. This Staff increase has allowed substantial growth in the commercial GIS business and with local governmental agencies. TGS intends to become a leader in the visual information environment with an emphasis on Geographic Information Systems, high quality Internet applications, data conversion, broad- spectrum software development, and comprehensive data management systems. Principal Place of Business Techni Graphic Systems, Inc. is an Ohio Corporation based in Wooster, Ohio, Federal Tax Identification number 34-1750263, with an office in Fort Collins, Colorado. The Fort Collins, Colorado office is the principal place of business with 60 employees and the facility where all data conversion activities take place. The Wooster, Ohio office currently employs 30 and it is the location of the majority of programming and business development activities. Organizational Structure TGS' long-term involvement in GIS development means that many of the key management personnel who will be involved in the City's project have considerable expertise in the important elements of this project. The production team at TGS has a proven record of continually evolving improvements to the processes used and to the quality of our final product. Our professional people take great pride in the extremely low error rates when their work is reviewed and TGS' outstanding accomplishments in first-time acceptance by our customers. The City of Fort Collins 2 Techni Graphic Systems, Inc. Natural Habitat Inventory Project April 11, 2002 TGS dedicates a team of individuals for every project. A team consists of a Project Manager, GIS Technicians, and QA/QC specialists. Each team is supported by a GIS specialist, and programmers. This structure enables TGS to quickly ramp up and get a project into the production pipeline. In addition, our team structure enables TGS to streamline production, increase efficiencies and reduce errors. TGS will dedicate a team of staff members to this project who specialize in parcel -related projects. Project Outline The City of Fort Collins is in need of an update of the natural habitat inventory. This is a GIS data layer that consists of polygon information that represents natural habitat and features in the Fort Collins area. This layer was collected many years ago, before the city had GIS. Once it was digitized into the GIS, there were some base map shifting issues because it was originally collected using a hand -drawn base map. Now that the City has starte to use this layer in more sophisticated GIS analysis, the shifting issues have become more of a problem. The City is in need of re -digitizing the layer to match up to the current aerial photography. Along with this effort, the City also wants to reclassify some of the data into more appropriate categories, and expand the coverage area to include the Urban Growth Area (UGA) boundary adjustment that has occurred since the original collection. The original collection included areas inside the city UGA boundary and some areas outside of that. Since then, the UGA boundary has expanded to include the area north of Fossil Creek Reservoir. This area needs to be included as part of the inventory. Any habitat features in this area need to be included as part of this collection effort. The UGA boundary, aerial photo, and existing natural habitat inventory data will be provided as a reference along with any other data that is needed to do the update. The aerial photo was taken in April 1999 (leaf off). This will provide the base information to re -adjust the shape and location of each of the existing polygon locations. This will also provide the information to re-classify or verify existing classifications other than tree species. It is understood that because of the leaf off condition of the photography; tree species cannot be readily identified Scope of Work 1. All natural habitat areas (polygons) that are currently inventoried need to be verified and positionally corrected based on the aerial photography and other supporting materials. 2. Natural habitat areas that were not identified in the earlier effort but are now partially, or completely within the newly established urban growth boundary area need to be collected (as polygons). 3. All polygons need to be accurately attributed according to the coding scheme in Attachment A. 4. Areas that cannot be readily identified either for position, or code, need to be flagged and send to the Natural Resources department for verification. A process will be established between Natural Resources and the vendor to do so. 5. A pilot area that includes approximately 10% of the polygons will be selected by Natural Resources staff, before the overall collection starts. The pilot study will The City of Fort Collins 3 Techni Graphic Systems, Inc. Natural Habitat Inventory Project April 11, 2002 determine quality control measures and further resource needs. It will also identify issues that may come up with classification and identification. Methodology 1. TGS will use the Aerial Photo provided by the City and the existing nat inv.shp as back covers. 2. TGS will re -digitize all existing natural habitat polygons from the nat inv.shp to best fit the features of the aerial photo and preserve the natural habitat classification. 3. TGS will take interpretive license to change the attribute (natural habitat classification) of any polygon that it deems necessary to change. 4. TGS will keep the previous classification in the attribute field and add the revised classification to the attribute field. 5. TGS will also flag polygons for ground -truth verification that may have questionable attributes. b. For an additional fee, TGS will review the entire Urban Growth Area (UGA) for Natural Habitat areas that were missed by the original study. Quality Control TGS will verify polygon closures, attribute coding, and overall completeness. Field verification will be conducted by city Natural Resources staff and returned to the TGS for corrections until it is deemed 95% correct or complete by city GIS staff and Natural Resources staff. Deliverables After about 10% of the collection effort is complete, an ESRI format shapefile or coverage of the collected natural habitat areas will be delivered to the GIS office and checked. The file will be returned with all found corrections for further processing. The final product will be an ESRI format shapefile or coverage of all natural habitat area polygons with the appropriate attributes. All polygons need to be clean with no dangles, empty polygons, or slivers. All polygons need to be attributed and coded with the appropriate classification and be of the same spelling and in all capital letters throughout as specified in Attachment A. This file will be in State Plane NAD 83, feet, Colorado North coordinate system. The City GIS office and Natural Resources office will check the quality of the delivered file. If more than 20% errors are found in a random sample, the file will be returned for correction. This process will be repeated once, if the error rate has not decreased to match 5% accuracy, the file will be returned with corrections a second time. A closeout report will be delivered to the city GIS office from TGS when all field verifications are completed by Natural Resources and returned to the vendor. This report will include metadata in HTML format that adhere to FGDC standards, and will include the required fields that seem appropriate. Specifications for re -classifications The City of Fort Collins 4 Techni Graphic Systems, Inc. Natural Habitat Inventory Project April 11, 2002 TGS is aware that re -classifications will need to be made. These re -classifications are listed below. 1 The "grasslands" classification needs to be split up into "native grassland" and "non- native grassland". Some of these classifications will have to be referenced from notes that Karen Manci from Natural Resources Dept. would have from past collections. If it cannot be determined from the aerial, then it would all be coded "non-native grassland". 2 The "weedy forbland" classification would be changed to "non-native grassland". 3 The "marsh and wet meadow" classification would be changed to "emergent wetland" or "wet meadow". 4 The "undesirable riparian shrub" classification should be changed to "wet meadow". 5 The "urban plains forest" should be changed to "native upland plains forest" and "non-native upland plains forest". This classification would be verified from Karen Manci's notes if it cannot be determined from the aerial photography. In this case then, the classification of all of these would be "native upland plains forest". 6 The "foothills forest" classification should be changed to "native upland foothills forest". 7 The "upland shrubland" classification should be changed to "native upland foothills shrubland" and "native upland plains shrubland". Verification will be through Karen's field notes if not identifiable on the aerial photography. In this case then all of these should be classified as "native upland foothills shrubland". 8 Inventoried areas that have been developed since the original collection need to be identified. These would be classified as "lost to development" in the dataset. 9 Any areas that are of question that need ground verification will be coded as "field check" in a separate field from the classifications. It will also have a new classification listed as well. This will indicate that this area is potentially classified a certain way, but needs to be field verified. 10 Attribute changes should occur where appropriate. These would be areas that have changed or might have been classified incorrectly originally. The original attribute should be retained, and a new field added that would contain the new change. Adoption of the change would occur with field verification by city Natural Resources staff. TGS will charge the City of Fort Collins the following amounts for the work specified. The following options allow the City of Fort Collins to choose the amount of work to be performed. Option 1 Project Set-up and Pilot Phase: $500 Re -digitizing of existing polygons and attribute verification: $2,250 QA/QC of digitizing and attribute verification: $750 The City of Fort Collins 5 Techni Graphic Systems, Inc. Natural Habitat Inventory Project April 11, 2002 Total of Option 1: $3,500 Option 2 Project Set-up and Pilot Phase: $500 Re -digitizing of existing polygons and attribute verification: $2,250 Review Current UGA and add polygons as necessary: $750 QA/QC of digitizing and attribute verification: $1,200 Total of Option 2: $4,700 Option 3 Project Set-up and Pilot Phase: $500 Re -digitizing of existing polygons and attribute verification: $2,250 Review entire photo area and add polygons as necessary: $1,600 QA/QC of digitizing and attribute verification: $1,600 Total of Option 3: $6,150 TGS will charge a one-time set up fee of $500 to start the project and perform the Pilot Phase. If workflow is discontinued for a period longer than 30 days at any point during the project, TGS will charge Fort Collins the $500 set up fee again. This fee covers costs of ramping up production staff, pulling data from storage tapes, etc. This fee offsets inefficiencies that are incurred by TGS when there is not a continuous workflow. Concluding Statement TGS has proven it can deliver quality Geographic Information Systems and Decision Support Systems on time and at very competitive prices. TGS has earned a reputation for straightforward cooperation and communication with its clients. The City of Fort Collins can trust and rely on TGS for outstanding service, products, and delivery. TGS is eager to serve you. The City of Fort Collins 6 Techni Graphic Systems, Inc. Natural Habitat Inventory Project April 11, 2002