HomeMy WebLinkAbout150670 THE SEAR BROWN GROUP - CONTRACT - RFP - P816 PROSPECT ROAD IMPROVEMENTSPROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred
to as the "City" and SEAR -BROWN, a corporation, hereinafter referred to as "Professional'.
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
Scope of Services. The Professional agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of fifteen (15) pages, and
incorporated herein by this reference.
2. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within five (5) days following execution of this
Agreement. Services shall be completed no later than September 30, 2002. Time is of the
essence. Any extensions of the time limit set forth above must be agreed upon in writing by the
parties hereto.
3. Early Termination by City. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent
to the following addresses:
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bridge structure is able to handle a modified arterial cross section. The intersection at Summit View Drive is
currently at a 38-degree skew angle and will be evaluated for potential improvements within the project budget
restraints. Through the Conceptual Design Phase we anticipate providing three roadway alignment alternatives
for evaluation by the City. The roadway between Summit View Drive and the 1-25 interchange is a two-lane
section with a distinct restriction at the Box Elder structure. The ROW width through the corridor various
somewhat but is generally 60 ft.
Traffic Studv
The traffic study will serve as a design basis for recommending proposed lane configurations, intersection
geometrics, and establishing a plan for access within the corridor. This report will evaluate and address the
ultimate configuration of Prospect Road in the corridor from Prospect Parkway to the western Frontage Road at
1-25.
The study will assemble available existing traffic and accident data. The existing data will be supplemented
with weekday am/pm peak hour traffic turning movement counts at all intersections within the study corridor
(there are four intersections in the corridor, traffic counts for one intersection are already available. Counts will
be completed at the other three intersections).
Twenty year traffic forecasts will be then be developed for this segment of Prospect Road. The traffic
projections will be developed from the existing traffic numbers and supplemented with traffic modeling
information gathered from City planning and traffic staff as well as the MPO. No MINUTP or TRANSCAD
modeling will be completed.
Both existing and future traffic volume analysis will be completed using either Highway Capacity Software or
Synchro. All intersections will be analyzed for ultimate configuration with Summit View and Prospect Parkway
analyzed as signalized intersections. Intersection geometry will be provided detailing required lane
configurations and auxiliary lane lengths.
Corridor traffic volumes and access control will also be discussed. The access control will provide guidance to
define roadway and driveway (residential, business, and natural areas) points of access for the corridor for both
construction and as a consolidated plan to accommodate the master street plan and development in the future.
A Traffic Report summarizing the traffic study will be completed and submitted to the City for review, comment
and approval. Necessary revisions for approval are included in the attached cost.
Environmental Overview
During the Conceptual Phase a "planning level" Environmental Overview will be prepared by Cedar Creek
Associates.
Site -specific and regional published information, including existing aerial photos will be reviewed by Cedar
Creek Associates to characterize the vegetation, wetland, and wildlife resources within the roadway
improvement corridor and to assess the potential for occurrence of threatened, endangered, and other
sensitive species. Aerial photos will be used to assess existing wetland mapping available in the City of Fort
Collins' "Natural Areas Policy Plan," make preliminary determinations regarding the potential locations of
additional wetlands and Waters of the U. S., and determine the types of vegetation communities present within
the project area. The existing information review also will include unpublished reports, maps, and other file
information available from the City of Fort Collins, Colorado Division of Wildlife, and the Natural Heritage
Program.
Once the review of existing information is completed, a field reconnaissance of the roadway improvement
corridor will be conducted to verify general habitat and wetlands information collected during the review of
existing information, assess current habitat conditions, and verify wetland boundaries on aerial photography.
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'Delineation of wetlands at this point will be based primarily on the presence of a predominance of wetland
associated vegetation species.
Although the City of Fort Collins will complete the actual threatened and endangered species work later in the
project, it is important to identify the potential for this issue early in the project. Therefore, existing habitats will
be evaluated by Cedar Creek regarding their ability to support populations of threatened, endangered, and
other sensitive plant and wildlife species (in particular, the threatened Preble's meadow jumping mouse and
Ute ladies' -tresses orchid).
Information, exhibits and mapping on the existing condition of vegetation, wetlands, and wildlife resources
along the roadway improvement corridor as well as wetland mapping will be provided in the appropriate section
of the Conceptual Design Report. In addition, a generalized description of all river corridor communities will be
provided. The approximate extent and location of existing wetlands will be used to assist future planning and
design efforts. Wetlands will also be evaluated with respect to potential Corps of Engineers 404 permit
requirements if project alternatives require wetland disturbance. Natural resources and wetland information will
be provided in sufficient detail to satisfy the requirements of an Ecological Characterization Report as required
by Section 3.4.1 of the City of Fort Collins Land Use Code.
Geotechnicai Studv
The geotechnical engineering services will evaluate the subsurface soil, bedrock and groundwater conditions, and
to determine geotechnical engineering criteria for the design and development of the project. We propose to
explore the subsurface conditions on the site with a maximum of 21 test borings drilled to approximate depth of 10
to 25 feet. Terracon will clarify and provide a more specific scope of services when the project and site plans are
better defined.
During the drilling operations, a geotechnical engineer or engineering geologist will log the borings, record the
results of penetration tests, and will obtain representative samples for further laboratory evaluation. Groundwater
measurements will be made in each boring during exploration and a minimum of 24-hours after drilling. All drilling
and sampling will be conducted in general accordance with applicable ASTM or local standards. Due to the
project being in close proximity to the previous sand and gravel mining operation facilities, Terracon, upon
request, will provide a photo -ionization device (PID) to monitor the subsurface soils/auger cuttings during the
exploration phases to ascertain the necessity of any environmental related concerns.
At the completion of drilling operations, all samples will be returned to our laboratory where the project
geotechnical engineer will examine them. At that time, the field descriptions will be confirmed or modified, an
applicable laboratory -testing program will be formulated and final -boring logs prepared. All laboratory testing will
be conducted in accordance with applicable ASTM or other locally recognized standards.
The information obtained from the field exploration and laboratory -testing program will be used to evaluate the soil
and subsurface conditions at the project site. From these determinations, engineering analyses will be
undertaken in order to formulate specific design criteria for the project. Based upon our analyses, a geotechnical
engineering report will be prepared and submitted to the project team and City of Fort Collins for approval. It will
include:
• A brief review of our field and laboratory procedures, and the results of all testing conducted;
• A discussion of the general subsurface conditions including soil, bedrock and groundwater conditions;
• A general evaluation and recommendation of foundation systems and related design criteria including
proposed ultimate "R" values for subsurface soils.
• Recommended construction procedures and quality control measures related to foundations and earthwork;
• Hot Mix Asphalt (HMA) and Portland Cement Concrete Pavement (PCCP) alternative pavement thickness
designs and recommended specifications for planned pavement areas in accordance with the City of Fort
Collins — Engineering Department Design criteria.
• During the construction phase of the project samples of the completed roadway embankment will be taken
and tested to determine in situ "R" value. This "R" value results will be evaluated against the original
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assumptions made in the determination of the pavement sections. Adjustments to the pavement section, if
necessary, will be made at that time. The cost of sampling and evaluation during the construction phase is
not included with this scope.
Conceptual Drainage
The conceptual drainage effort will include developing alternative routing for conveyance of stormwater flows
off of the roadway. It is anticipated that storm flows from the roadway will not be detained prior to release,
however we will look at alternatives to provide "Water Quality" features into the stormwater design. The
conceptual drainage portion of the project will develop two routing alternatives for carriage of the stormwater
flows from the roadway. The two routing alternatives are expected to consider curb and gutter with a low -flow
storm sewer and/or a borrow ditch for a rural roadway section. The project team will utilize the floodplain
analysis models being prepared by Anderson Consulting as a starting point for the tailwater analysis.
Downstream of Prospect Road, the storm drainage outfalls will transition southward to utilize the existing
channels. A qualitative stream stability analysis, addressing energy dissipation needs, will be performed 100
feet upstream and downstream of the two proposed new drainage structures at the Poudre River "L" Path and
the Box Elder Creek.
The result of these efforts will be a brief conceptual drainage report that will detail the assumptions, constraints,
calculations, analysis, alternatives, and conceptual recommendations for the roadway drainage and structure
types.
This scope of work for drainage effort assumes that the City of Fort Collins will provide, through Anderson
Consulting, all effort necessary to determine floodplain elevations for both the Poudre River "L Path" and the
Box Elder Creek crossing. It is our understanding that Anderson Consulting will provide critical stormwater
elevations and required opening sizes at these locations. Sear -Brown will make recommendations as to the
structure type, and will work with the City and Anderson to finalize the exact location of the structures and the
final roadway profile needed to satisfy storm water criteria.
Landscape / Streetscape
Most visitors to the City of Fort Collins enter the community from the east on one of three main arterial streets:
Harmony Road, Prospect Road, or Mulberry Street. Each of the three arterial gateways has developed an
individual character based on the types of land uses and landscapes that exist along their boundaries. While
Harmony Road has become the 'high-tech business' gateway, and Mulberry Street has become the gateway to
downtown, Prospect Road can clearly be described as the city's 'natural areas' gateway. It includes several
public and private natural areas, crosses a large and scenic portion of the Cache la Poudre drainage basin
including abundant natural vegetation and wildlife habitat, and offers spectacular views of the foothills west of
the City.
It is clear that because of this natural character, the Larimer County Urban standard four -lane arterial cross-
section may not be appropriate for the Prospect Road design. The project team will need to work with the City
to determine the appropriate cross-section(s) for the road design. The City's Prospect Road Streetscape
Program published in 1993 describes possible streetscape themes for different sections of the road length.
These streetscape designs differ from the standard arterial cross -sections of the Urban Area Street Standards.
We suggest partnering with the various city departments (Engineering, Traffic, Transportation Planning, Natural
Resources, and Parks) to determine the needs from each department during the conceptual phase. Alternative
street designs can then be developed and evaluated based on these needs.
Landscape concepts for the Prospect Road corridor will relate directly to the design of the road cross-section.
A Streetscape alternative for the ultimate roadway cross-section will be developed during the conceptual phase
and will be evaluated by the City. Landscape and streetscape alternatives will incorporate design issues such
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'as: preservation and enhancement of views, development of a visual gateway for the City of Fort Collins,
management of storm drainage runoff and water quality Best Management Practices, integration and
enhancement of natural areas features and wildlife habitat areas, and integration of pedestrian and bicycle
circulation connections along the corridor and to adjacent trails.
Conceptual Roadway Design
The conceptual design of the ultimate roadway templates would take into account the above information to
develop a recommended plan and centerline profile for the length of the project (Prospect Parkway to West
Frontage Road at 1-25). This task would involve the collaborative efforts of all the project team members to
review and quantify project parameters.
The conceptual roadway portion of the project will develop alternatives that illustrate the proposed roadway
cross section horizontally and vertically within the project corridor. These concepts will be evaluated and
compared to arrive at a recommended roadway alternative to be further developed in the Preliminary Phase of
the project. Three viable roadway alignments will be proposed and evaluated using criteria including but not
limited to: conformance with engineering and City standards; feasibility of drainage design and other utility
locations; property owner impacts and associated costs; environmental impacts; constructability; overall cost;
and operation with existing and proposed intersections. It is anticipated that this effort will include transitions to
the project, approximately 300' length, required to facilitate smooth approaches to the project. Transitions to
the project will be required north of the intersection at Summit View and west of the West Frontage Road
intersection.
As a basis for this scope it is assumed that the existing structure at the Poudre River will not be modified and
that modifications west of Sharp Point Drive will consist of mainly signing and striping modifications. It is
anticipated that the roadway may need to be widened to the south from Sharpe Point east to the Poudre River
Structure, and that the roadway will be reconstructed from the Poudre River Bridge to the West Frontage Road
at Interstate 25. The design effort will include a proposed intersection layout plan, for all intersections from
Prospect Parkway to the West Frontage Road, that will include lane modifications or additions consistent with
the Traffic Study completed in this phase. It is anticipated that two intersection alternatives for the Summit View
Drive and Prospect Road intersection will be investigated through the Conceptual Phase. One design
alternative will look what modification would be necessary to construct the intersection to meet strict Larimer
County Urban Street Standards. The other design alternative will investigate ways to improve the intersection
while minimizing impacts to existing adjacent properties.
Other tasks in this phase will include a conceptual grading plan, roadway drainage plan, establishing locations
and structure types for storm crossings at the Poudre River "L Path" conveyance and the Box Elder Creek
crossings, conceptual structural layouts for bridge and box alternatives, pedestrian alternatives, wetland
impacts, potential access locations, conceptual landscape plans and a detailed cost estimates for both the
interim and ultimate roadway construction.
Design Report
The Design Report composites the various project issues, opportunities, requirements as well as the various
design alternatives for the ultimate design. It will detail the assumptions used, City direction given, process to
analyze and compare the effectiveness and efficiency at achieving the project's objectives. It will provide a
conceptual design recommendation for the corridor between the Prospect Parkway and the West Frontage
Road at 1-25, including the existing intersections between these limits. The deliverable at this point is a
Conceptual Design Report and correspondingly brief and less technical Executive Summary.
The design report will include conceptual design drawings representing the major design features of the project
component for the "Ultimate" four -lane arterial roadway. In addition the Design Report will include a summary
of required land acquisition by way of a ROW take line drawing. Construction costs will be summarized within
the Opinion of Probable Construction Cost. It is our understanding that Sear -Brown will provide approximate
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areas for additional ROW, construction and slope easements, and the City will provide estimated unit costs for
the necessary ROW acquisitions. It is anticipated that a single complete and accurate iteration of the Opinion
of Probable Cost using unit costs and quantities to the available level of detail will be submitted to the City at
the Conceptual Phase to establish a reliable construction estimate for both the interim and ultimate road
configuration.
Initial Open House
This is the first of two scheduled open houses and will introduce the project to the public. The general level of
effort for the open house is intended to be somewhat more simplified than those open houses completed during
the Taft Hill project. This open house is intended to identify the project, outline the objectives, present
preliminary engineering issues, detail the preferred alternative, and solicit public input to project design
concepts.
The open house will be advertised in the following ways:
• A project World Wide Web site will be established within the City's web site as part of overall advertisement
for the open house. The consultant team will create the web site materials while City staff will do the update
and posting of material.
• An invitation / flyer / mailer will be created by the consultant team and provided to the City for review,
comment, and approval. The mailing list will be generated by City staff. The flyer will be produced, folded,
addressed and mailed by the consultant team.
• City Staff will complete any press release information.
The open house exhibit materials will be created by the consultant team and will be in an easily understood
graphical form
Appropriate consultant team members (not to exceed four) will attend the open house. Following the open
house, the project team will summarize the public feedback and coordinate a team debrief meeting with the
City.
Deliverables for Conceptual Phase
• Conceptual Roadway Alignment exhibits (five full size copies)
• Conceptual Design Report (five copies)including:
➢ Traffic Study Report
➢ Environmental Overview Report
➢ Conceptual Drainage Report
➢ Existing land ownership and Right -of -Way map
➢ Conceptual Structural Recommendation
➢ Conceptual Roadway Alignments
➢ Conceptual Landscape Plan
➢ Ultimate and Interim section Opinion of Probable Construction Cost
• Geotechnical Report
• Coordination meeting minutes
• Web Site materials
• Progress meeting minutes
• Open House Flyer and exhibits
• Meeting summary for Open House 1
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3000 Preliminary Phase (75% Complete)
Jurisdictional Wetland Delineation
A jurisdictional wetland delineation will be completed within a 100-foot corridor on each side of the
existing Prospect Road corridor using the methodology outlined in the publication Corps of Engineers
Wetlands Delineation Manual (1987). Intensity of mapping will conform to the "routine on -site
determination" method. Delineation of wetlands will be based on the presence of vegetation, soils,
and hydrologic wetland indicators as required by the 1987 manual. Sear -Brown will provide the
services to complete a survey of the site and produce a project map showing wetland boundaries
delineated in the field by Cedar Creek Associates, Inc. The wetland map and report prepared for this
task will be suitable for review and approval by the Corps of Engineers (COE). The report will
compute the area of disturbance and discuss impacts of cuts and fills in wetland areas. Once the
wetland survey effort is approved by the COE for defining baseline conditions, the wetland mapping
will be used to assist in design efforts, alternative development, and determination of COE 404
permitting requirements. The City will prepare the COE 404 permit in the Preliminary phase of the
project using the project map and report prepared by the consultant.
Survey and Base maopinq
During the Pre -Design and Conceptual phases of the project the project team will rely on contour and
topographic information furnished by the City of Fort Collins from their current GIS database. It is
assumed that the City surveyor will supply to the project team section corner, section line, and
vertical datum information to enable the project team to properly align information input into the base
mapping. It is also assumed that all boundary surveys needed to identify actual property boundaries,
legal descriptions, exhibits for ROW will be done by the City.
As an option, the Sear Brown has included cost for the following: Prior to the Preliminary phase of the
project Sear -Brown will conduct a field topographic survey of the corridor and furnish base mapping
of the project corridor. The base mapping is anticipated to be approximately 200' in width and extend
from Prospect Parkway to the West Frontage Road. Base mapping information will also be collected
on Summit View Drive and extend 300' from the Prospect Road intersection. This base mapping will
be utilized for the Preliminary Engineering phase of the project. The project team will participate in
the field survey as appropriate to establish a clear understanding of the data collection process.
Once the field data is made available Sear -Brown will reduce the information into a detailed
AutoCAD® Release2000 base map and surface model. Sear Brown along with the project team will
review the completed mapping to ensure that the processing appropriately represents the field data.
The project team will utilize the basemapping to conduct a field edit of existing natural features
potentially significant to the anticipated designs. Any major items noted in the field that were
excluded from the basemapping will be summarized in a request for supplemental field survey. The
project team will conduct miscellaneous supplemental field measurements on an as needed basis
throughout the design phase of the project. The project team will augment the basemapping with
supplemental utility information from record maps and Utility Potholing operations.
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'Utility Potholing
Sear -Brown will schedule and coordinate all potholing required to establish horizontal and vertical
locations of existing utilities in the project corridor. Special attention will be paid to the anticipated
locations of crossing between proposed storm and utility piping with existing utilities. Sear -Brown has
obtained preliminary information from various utility entities and we anticipate approximately 30
potholes will be needed to verify locates. Potholing will be done utilizing a water jet/vacuum truck
assembly to minimize disturbance to the existing roadbed. Use of equipment beyond what is shown
above, such as a backhoe or excavator, to locate utilities is not included within this scope of work.
Results of this work will be added to the project base mapping. Traffic control for Utility Potholing will
be provided by the City.
Preliminary Design - Roadway & Drainage
The preliminary design effort assumes that a roadway alignment and profile alternative acceptable to
the City of Fort Collins was identified in the conceptual stage. Refinements to the conceptual design
in terms of slight alignment and profiles changes are expected and part of this work. However,
significant variances from the conceptual plan agreed upon initiated by the City of Fort Collins, or
new roadway alignments or profiles, are not assumed in the cost proposal provided.
The preliminary design of the roadway will include refinements to the plan view, centerline profile and
detailed typical sections for the proposed roadway identified in the conceptual stage. The preliminary
design will include the overall drainage plan with inlet locations, preliminary storm pipe design and
water quality considerations for the ultimate outfall locations. The plan will also include locations of
proposes easements and ROW take lines.
The preliminary design of the roadway would develop a detailed horizontal plan and vertical profiles
for the length of the project plus an anticipated 300' along Summit View Drive. The product of this
phase will be a refined preliminary plan set, and Opinion of Probable Costs for an "Ultimate" four -lane
configuration from Prospect Parkway to the West Frontage Road and "Interim" two-lane configuration
from the Poudre River Bridge to Summit View. The Preliminary package will include roadway
horizontal and vertical alignment, preliminary structural design details for two structures, roadway
drainage features, roadway grading, grading at the structures to transition to natural channels,
depiction of ROW and easements sufficient to begin acquisition process, wetlands mitigation,
landscaping/streetscaping, sidewalk and identification of utility relocation.
With this design, the ROW take lines will be established in order to initiate detailed ROW and
easement procurement negotiations and to set the stage for final acquisition documents. Included
with this scope we anticipate that the project team, to assist the City with meeting with property
owners, will draw six base mitigation plans. These base drawing will show existing topography and
approximate ROW take lines. Detailing of these mitigation plans, including new improvements and
landscape modifications, is not included with this scope.
This stage of the project will also include identification of potential horizontal and vertical utility
conflicts. It is our intent to meet individually with the utility entities on the project. We also anticipate
holding a utility coordination meeting to assign utility corridors within and adjacent to the proposed
ROW as well as identify potential horizontal and vertical conflicts. An additional utility coordination
meeting is expected to be required later in the Final Design stage and is not include with the cost of
this work.
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-in addition, the preliminary design effort will include refinement of the structure recommendations for
both the proposed Box Elder Creek and the Poudre River "L Path". This effort includes establishing
final type, size, grade and location of the structures. Final structural detailing will be completed in the
Final Phase and is not included with this scope.
Preliminary Plan Set
A Preliminary plan set will be completed for the entire project limits. The west limits are defined as
Prospect Parkway west of the existing Poudre River Bridge. The east limits are defined as the tie-in
at the Interstate 25 West Frontage Road. The plan set will be prepared at predominately 20 scale on
22"x34" title blocks to facilitate easy "half -sizing" to 11 "xl7" 40 scale drawings. The set is estimated
to be at approximately 75% and anticipated to include:
• Roadway and median horizontal an vertical alignment
• Trail or sidewalk horizontal alignment
• Design geometry and preliminary structural detailing of box culverts at the Poudre River "L Path"
conveyance and at the Box Elder Creek
• Roadway storm drainage alignments and profiles
• Establishment of R.O.W. and easement take lines
• Wetland Mitigation Plan
• Identification of utility conflicts and modifications
• Preliminary Landscape /Streetscape Plans
• Grading of roadway slopes
• Preliminary Details
Plan Set (Prospect Parkway to West 1-25 Frontage Road)
(generally 20 scale 22"x34" to produce 40 scale 11 "x17" half size)
As a basis for this scope we anticipate delivering to the City of Fort Collins five (5) full size plan (22" x
34") sets and eight (8) half size (11" x 17") plan sets. This scope and cost proposal assumes that
Sear -Brown will respond acceptably to all reasonable city comments once comprehensive comments
are received from the City following the original submittal. However, no costs are assumed to
address additional new comments from the City that arise while the City is reviewing Sear -Brown's
responses to the initial comments received.
Estimated Preliminary Plan Set
1 - Cover Sheet
3 - General Notes / Legend / Abbreviations
1 - Horizontal Control Plan
2 - General ROW Map
2 — Intersection Plans (Sharp Point, Summit View)
3 - Typical Sections
14 - Roadway Plan & Profile (Centerline) (median control)
7-- Signing & Striping Plans
8 — Landscape Plans
5 — Storm Drainage Plans
2 — Misc. Utility Plans
4 — Structural Layout Plans
4 - General Detail Sheets
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16- Cross Sections (100' intervals)
72 total sheets
_Preliminary Opinion of Probable Construction Costs
Sear -Brown at the end of the preliminary phase will prepare a detailed Opinion of Probable
Construction Costs utilizing unit costs for specific construction items. During this design task special
attention will be paid to ensuring that the Opinion of Probable cost is as accurate as possible given
the detail available. This effort will help to ensure that the project will not need to be re -designed at a
later date due to budget restraints. Sear -Brown with assistance from sub -consultants bha, Terracon
and Cedar Creek will prepare an Opinion of Probable Cost for the construction for the ultimate
alternative. Sear -Brown will utilize the most current cost data information in compiling Opinion of
Probable costs. Data available to Sear -Brown includes tabulations from various construction projects
we are currently associated with, City construction project data, and CDOT cost data information.
Sear Brown will also prepare a detailed Opinion of Probable Costs for the Interim road section
between the Poudre River Bridge and Summit View including transitions.
The Ultimate road section Opinion of Probable Cost will be split up in the following segments:
Prospect Parkway to the Poudre River Bridge
Poudre River Bridge to Summit View Dr.
Summit View Dr. to the West Frontage Road
Second Open House
Near the end of the preliminary design phase, a second open house will be held. This effort will
follow the template and division of responsibility of the first open house. The materials presented will
be created to represent less of a conceptual alternative and more of a greater level of design detail.
Subsequent to the Second Open House the input from attendees of the Open House will be
documented and summarized by Sear -Brown. The public input from the Open House will then be a
discussion item at the final progress meeting for the Preliminary Phase of the project. It is assumed
that any design changes that occur, as a result of this Open House will be address with the Final
Phase of the project. Sear -Brown will assist through the City decision process subsequent to the
Final Open House to the extent of time shown in the fee estimate. This assistance may include
attendance at City meetings or preparation of exhibit materials.
Deliverables for Preliminary Design Phase:
• Topographic survey of project corridor (1- 50
files)
scale scroll, 1 CD containing ACAD 2000 survey
• Preliminary Plans Set (five full size, eight half size sets)
• ACAD 2000 files for preliminary plan set
• Preliminary Drainage Report
• Jurisdictional Wetland Delineation Plan
• Opinion of Probable Construction Cost (three copies)
• Coordination meeting(s) minutes
• Progress meeting minutes
• Invitation Flyers and Exhibits for Open House 2
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• Base mitigation plans (6 private property locations)
• Meeting summary of Open House
The final work item of the Preliminary phase will be the presentation of the project results to City
boards and City Council. Actual work hours will depend on the extent of this work effort. This cost is
not currently included.
Final Design Phase (not included with this scope)
Construction Phase (not included with this scope)
Labor Compensation
The City of Fort Collins agrees to pay Sear Brown for satisfactory performance of the work under this
Scope on the basis of the applicable rate for the specific consultant employees approved by the City
of Fort Collins to perform the work as shown in the Project Rate Schedule.
Reimbursable Expenses
Reimbursable expenses are the actual expenses incurred directly in connection with the Project for:
reproduction of documents, phone calls, services of suppliers or contractors (such as utility
potholing), photographic film and processing, and transportation incidental to the Project.
Reimbursable expenses will be invoiced at the incurred cost and will be invoiced with supporting
documentation.
The total cost for all work under this scope including labor and expenses shall not exceed, without
written authorization from the City of Fort Collins, the total amount shown on the Engineering Fee
Estimate.
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Professional: City With Copy to:
Dale Stein, Project Manager John Lang, Engineering John Stephen, CPPB. Sr. Buyer
Sear -Brown City of Fort Collins City of Fort Collins, Purchasing
209 South Meldrum P. O. Box 580 P. O. Box 580
Fort Collins, CO 80521-2603 Fort Collins, CO 80522: Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole right
and remedy for such termination.
4. Design Project Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination
of all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and
correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold
harmless the City, its officers and employees in accordance with Colorado law, from all damages
whatsoever claimed by third parties against the City; and for the City's costs and reasonable
attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any
of the services furnished under this Agreement. The Professional shall maintain commercial
general liability insurance in the amount of $500,000 combined single limits, and errors and
omissions insurance in the amount of $1,000,000.
5. Compensation. In consideration of the services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
according to the following schedule:
Hourly billing rates and Reimbursable direct costs:
See Exhibit B, consisting of two (2) pages, and incorporated herein by this reference,
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PROJECT RATE SCHEDULE
� Sear -Brown (Civil Engineering)
SEAR BROWN Engineering Manager
$115
Senior Engineer 1
$95
Survey Manager
$95
Traffic Engineer
$92
Senior Engineer II
$82
Design Engineer 1
$72
Design Engineer II
$62
Senior Cadd Designer
$65
Surveyor III (crew chief)
$60
Designer 1
$60
Cadd Drafter
$48
Survey Technician 1
$40
Account. Admin
$52
Secretary
$45
BHA Design (Landscape)
Principle
$112
e 9 n Senior Landscape Arch.
$87
Landscape Architect
$59
Admin
$57
Cedar Creek Associates (Wetlands)
Environmental Scientist $60
Van Thuyne Downs, Inc (Potholes)
Utility Pothole in concrete $195 each
Utility Pothole in asphalt $185 each
Utility Pothole in embankment $120 each
Daily Rate $1200 per day
1
TERRACON
PROFESSIONAL SERVICE FEE SCHEDULE
FIELD INVESTIGATION
Drilling services, backhoe, bulldozer, and other heavy equipment rental...............................................................................................Cost
+ 15 percent
Drill bits and/or media, special sampling and/or monitoring equipment, air compressor, and water truck,
Equipment for site access, special safety equipment, or other auxiliary equipment provided...............................................................Cost
+ 15 percent
Equipment rental including slope inclinometer, pressuremeter, seismometer, resistivity meter, etc . ................ .............................
Quotation on Request
PROFESSIONAL SERVICES
Hourly Rate
PrincipalEngineer...................................................................................................................................................................................
$110.00$130.00
SeniorProject Engineer............................................................................................................................................................................
$90.00-$120.00
ProjectEngineer..........................................................................................................................................................................................
$75.00-$95.00
AssistantProject Engineer............................................................................................................................................................4.............
$60.00$80.00
Staffor Field Engineer.............................................................................................................................................................................4...
$55.00$75.00
CARDTechnician erat ......raft........on.....................................................................................................................................................................
CADDOperator/Draftsperson.....................................................................................................................................................................
$40.00-$60.00
$35.00-$45.00
Clerical................................................sulttionestio.........................................................................................................................................................$35.00$45.00
Special Consultation, Expert Testimony, & Court Appearance..............................................................................................................
$130.00-$160.00
LABORATORY TESTING OF SOIL AND ROCK
Unit Price
Sieve Analysis (ASTM D422 and D1140)
a. Standard Sieves 3-Inch through No. 200......................$95.00
b. Standard Sieve 3-inch-No. 200 (SPT Sample)...............65.00
c. No. 200 to .005 mm, add to a or b..................................90.00
d. Percent passing No. 200 mesh sieve only.. ..................
-40.00
Liquid -Plastic Limit (ASTM D4318)............................................85.00
Specific Gravity (ASTM D854)...................................................85,00
Moisture Content (ASTM D2216)................................................7.50
Moisture -Density Determination
Standard (ASTM D698)......................................................
120.00
Modified (ASTM D1557).....................................................
130.00
OnePoint Test.....................................................................55.00
Density & Moisture Content (ASTM D2937)..............................30.00
CBR Test (ASTM D1883)........................................................325.00
Permeability (ASTM D2434)....................................................325.00
R Value (ASTM D2844)............................... ............................
325,00
SulfateContent..........................................................................35.W
pH and Resistivity ......................................................................55.00
pH, sulfide, redox, resistivity ....................................................110.00
Direct Shear per point................................................................85.00
Residual Shear...................................................................
175.00
Rush laboratory service available at 30 percent surcharge
Unit Price
One -Dimensional Consolidation or Swell:
(ASTM D2434 and D4213)
a. 4 ksf load .......... ...........................................................
$105.00
b. 8 ksf load.......................................................................115.00
c. 16 ksf load.....................................................................
135.00
d. 32 ksf load.....................................................................
155.00
e. Add to a-d, above for time rate readings
(1) 2loads.................................................................70.00
(2) 4loads...............................................................
105.00
Unconfined Compression, (ASTM D2166 and D2938)............
105.00
Tdaxial Shear, per point
a. Unconsolidated-Undrained, Saturated..........................225.00
b. Consolidated-Undreined...............................................475.00
c. Consolidated-Drained...................................................650.00
Permeability Using Triaxial Cell
d. Undisturbed or Remolded.............................................325.00
Special Tests ...................................................Quotation on Request
Laboratory Technician for sample preparation .................
48.00/hour
DIRECT CHARGES
PerDiem and Lodging........................................................................................................
Automobileor Pick-up...............................................................................:. .......................
4-Wheel Drive Vehicle........................................................................................................
All other direct project expenses, i.e. special equipment rental,
Commercial travel, bulk reproduction, protective clothing, etc ...........................................
Provide on -site field laboratory facilities and test equipment ..............................................
ENVIRONMENTAL AND CONSTRUCTION MATERIALS ENGINEERING SERVICES
FORT COLLINS OFFICE
............................... $33.00/day + cost of lodging
................. $0.45/mile or $140.00tweek minimum
................. $0.70/mile or $210.00/week minimum
.................................. Cost + 15%
.................. Quotation on Request
Schedule Available on Request
lrerr
Revised January 2001
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed Two Hundred Thirty-five Thousand Two Hundred Fifty-five Dollars ($235,255.00). The
parties acknowledge that BHA Design, Cedar Creek Associates, Van Thuyne Downs, Inc. and
Terracon are not parties to this agreement. However, the rates listed for services to be provided by
these subcontractors shall be the rate paid by the City to the Professional for these services. If the
amount charged by these subcontractors exceed the rates listed in Exhibit "B" the excess amount
shall not be paid or owed by the City. Monthly partial payments based upon the Professional's
billings and itemized statements of reimbursable direct costs are permissible. The amounts of all
such partial payments shall be based upon the Professional's City -verified progress in completing
the services to be performed pursuant hereto and upon the City's approval of the Professional's
reimbursable direct costs. Final payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings and other services
rendered by the Professional shall become the sole property of the City.
6. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
7. Project Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival quality, prepared on stable
mylar base material using a non -fading process to prove for long storage and high quality
reproduction.
8. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of Services,
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Work Schedule, and other material information. Failure to provide any required monthly report may,
at the option of the City, suspend the processing of any partial payment request.
9. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall not
be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into this Agreement based
on the special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
11. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate as
a waiver of any rights or benefits provided to the City under this Agreement.
12. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default.
13. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period often (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the
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0
non -defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred
because of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
15. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
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5
TTEST-
City Clerk
APP7REj?,AFORM:
Assistant C\\ityJJ\\Attorney
THE CITY OF FORT COLLINS, COLORADO
John`F. Fischbach
City Manager nn��
By:
m B. O'Neill II, CPPO, FNIGP
Directo of P rchasin� &Risk Management
DATE: 3 / R / U
la
Title:
Date:
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6
Chairman and CEO
,TE PRESIDENT OR VICE PRESIDENT
I/T/dt
(Corporate Seal)
EXHIBIT A
The City of Fort Collins
Project Number P-816
Prospect Road Improvements
Scope of Services
Introduction
This scope of services represents the engineering design services associated with the City of Fort Collins'
project number P-816, "Prospect Road Improvements Project" (hereinafter referred to as the Project). This
scope is intended to accompany the project Engineering Fee Estimate. The project Engineering Fee
Estimate is a spreadsheet representing an overview of the project with individual work tasks represented in
rows and anticipated professional staff effort represented in columns. A target project Schedule has been
prepared concurrently with this scope and the corresponding work plan.
General
The remainder of this document describes our understanding of the scope of work. As a matter of clarification,
several assumptions were made in developing the scope, schedule and work plan:
The limits of the project will generally be from Prospect Parkway to the West Frontage Road at Interstate 25
along the Prospect Road corridor. The project includes the Conceptual and Preliminary design of the future
ultimate roadway section through the limits stated above to a 75% "Preliminary" level. It is expected that the
Preliminary design will include roadway widening or reconstruction, earthwork, identification of utility
relocations, identification of right-of-way, new bridge or box culverts at two locations, pavement, sidewalks,
wetland mitigation, landscaping and detailed cost estimates for both ultimate and interim sections at both
Conceptual and Preliminary stages.
The overall project design will be completed in distinct engineering phases including pre -Design,
Conceptual Design, Preliminary Design, Final Design and Construction Engineering. Final Design
Engineering and Construction Engineering Services will follow under a separate agreement. As a basis of
this proposal the Conceptual Plans will be considered an approximate 30% level of completion, and the
Preliminary Plan set will be considered to be a 75% level of project completion.
• The Sear -Brown Team (also referred to as the "project team" in this scope of services) for this project
includes the following subconsultants: BHA design, Cedar Creek Associates Inc, and Terracon Consulting
Engineers & Scientists.
• All project deliverables will be made available to the City in electronic as well as hard copy format.
Electronic files will be prepared and formatted in current industry standard software including AutoCAD
2000, Microsoft Word 97, and Microsoft Excel 97 or mutually acceptable higher versions.
Basic Scope of Services
1000 Pre -Design, Start -Up and Coordination
Project Kick-off. Pre-Deslon and Coordination
A project kick-off meeting will be held with City staff, Sear -Brown, sub -consultants and Anderson Consulting to
review project team member roles, review project scope, establish project objectives and set schedule goals
and milestones. Pre -design services include gathering available information to accurately define existing
conditions. Data collection will include obtaining applicable City and County mapping, base mapping from
adjacent City projects or adjoining developments, public and private utility record maps. As a basis for this
scope it is anticipated that there will be approximately fourteen (14) progress meeting to be held bi-weekly
through the end of the Preliminary Phase.
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Contact List
During this phase we will also create a project contact sheet and organizational chart that details the immediate
project team from both the consultant (Sear -Brown team and Anderson) and City, as well as a broader based
coordination list for other City departments, County and CDOT personnel, utility companies etc.
Data Collection
A systematic data collection would take place that includes research of
• available City, County and CDOT mapping,
• general right-of-way information including area neighbors,
• available traffic and planning information including accident reports,
• master plans, and corridor plans
• utility information,
• existing information from adjacent municipal or private developments,
• Anderson Consulting drainage study currently underway in the project area,
• existing developments along the corridor.
This information would be reviewed by Sear -Brown and enhanced with a series of discussions with the City
staff to measure the corridor's current performance and issues against staff's collective expectations of the
future. The City of Fort Collins shall be responsible to provide to Sear -Brown all existing right-of-way (ROW)
base information from the West Frontage Road at 1-25 to Prospect Parkway. This ROW base information will
be used as the initial basis for any required ROW acquisitions.
Agency Coordination and Standards Determination
There are a number of departments and agencies who may be stakeholders in this project, but not directly a
part of the project team. Coordination with City of Fort Collins Stormwater and Natural Resources staff is
important. A discussion with the Water Quality staff in Utilities may identify any storm drain quality issues.
Sear -Brown will oversee coordination efforts with Anderson Consulting for drainage modeling and iterative
design between road and proposed culverts at the Poudre River "L Path" conveyance and at Box Elder.
There are a few potential conflicts between various standards that may or may not be applied to this corridor.
The project team will address discrepancies between the land use code, the new Larimer County Urban Area
Street Standards, and the 1993 Prospect Road Streetscape Program. Determining early on the hierarchy of
applicability for standards will provide firm guidance for the road and streetscape design during the rest of the
project. As a basis for this scope it is assumed that five meetings, in addition to progress meetings, will need to
take place to facilitate agency coordination issues.
2000 Conceptual Design
The conceptual design is anticipated to include the entire project corridor from Prospect Parkway across the
Poudre River Bridge, past the intersection at Summit View Drive and to the West Frontage Road at the 1-25
interchange.
This portion of East Prospect is Master Planned by the City of Fort Collins as a four Lane Arterial Street.
However, the ballot language for the Building Community Choices projects through which this project is funded
currently only allows for a two-lane (plus a reversible turn lane) arterial from the Poudre River Bridge to the
Summit View Intersection.
Currently, the roadway section west of the Poudre River Bridge varies from two to four through lanes and the
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