HomeMy WebLinkAboutBID - 5669 STUMP GRINDINGAdministrative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #5669
STUMP GRINDING
BID OPENING: February 7, 2002, 3:00 p.m. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of
Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort
Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract
documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort
Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-
0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock),
February 7, 2002.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal
instruction to request document #25669. (The bid number must be
preceded by a 2 when using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcg0v.com/purchasing.
3• Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and
request a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with
the legal capacity to bind the company to the agreement. Bids may be withdrawn up to
the date and hour set for closing. Once bids have been accepted by the City and closing
has occurred, failure to enter into contract or honor the purchase order will be cause for
removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve
months from the date of the opening. The City may also pursue any remedies available
at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after
bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed
modification must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should
be clearly identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm
or corporation in default on any obligation to the City.
215 North Mason Street • 2nd Floor • P.O. Box 110 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
In the event of early termination by the City, the Service Provider shall be paid for
services rendered to the date of termination, subject only to the satisfactory performance
of the Service Provider's obligations under this Agreement. Such payment shall be the
Service Provider's sole right and remedy for such termination.
7. Contract Sum The City shall pay the Service provider for the
performance of this Contract, subject to additions and deletions provided herein, the sum
Of Dollars ($
[Option Cost Breakdown is attached Exhibit "C"]
8. City Representative The City will designate, prior to commencement of
the work, its representative who shall make, within the scope of his or her authority, all
necessary and proper decisions with reference to the services provided under this
agreement. All requests concerning this agreement shall be directed to the City
Representative.
9. Independent Service provider. The services to be performed by Service
Provider are those of an independent service provider and not of an employee of the
City of Fort Collins. The City shall not be responsible for withholding any portion of
Service Provider's compensation hereunder for the payment of FICA, Workmen's
Compensation or other taxes or benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into the
Agreement based on the special abilities of the Service Provider and that this Agreement
shall be considered as an agreement for personal services. Accordingly, the Service
Provider shall neither assign any responsibilities nor delegate any duties arising under
the Agreement without the prior written consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or
payment for any of the services shall not be construed to operate as a waiver of any
rights or benefits provided to the City under this Agreement or cause of action arising out
of performance of this Agreement.
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12. Warran .
(a) Service Provider warrants that all work performed hereunder shall
be performed with the highest degree of competence and care in
accordance with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and
equipment incorporated into any work shall be new and, where not
specified, of the most suitable grade of their respective kinds for
their intended use, and all workmanship shall be acceptable to
City.
(c) Service Provider warrants all equipment, materials, labor and
other work, provided under this Agreement, except City -furnished
materials, equipment and labor, against defects and
nonconformances in design, materials and
workmanship/workwomanship for a period beginning with the start
of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same
were furnished or performed by Service Provider or by any of its
subcontractors of any tier. Upon receipt of written notice from City
of any such defect or nonconformances, the affected item or part
thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be
a material element of this Agreement. In the event either party should fail or refuse to
perform according to the terms of this agreement, such party may be declared in default
thereof.
14. Remedies. In the event a party has been declared in default, such
defaulting party shall be allowed a period of ten (10) days within which to cure said
default. In the event the default remains uncorrected, the party declaring default may
elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as
continuing and require specific performance; or (c) avail himself of any other remedy at
law or equity. If the non -defaulting party commences legal or equitable actions against
the defaulting party, the defaulting party shall be liable to the non -defaulting party for the
non -defaulting party's reasonable attorney fees and costs incurred because of the
default.
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15. Binding Effect This writing, together with the exhibits hereto, constitutes
the entire agreement between the parties and shall be binding upon said parties, their
officers, employees, agents and assigns and shall inure to the benefit of the respective
survivors, heirs, personal representatives, successors and assigns of said parties.
16. Indemnity/Insurance a. The Service Provider agrees to indemnify and
save harmless the City, its officers, agents and employees against and from any and all
actions, suits, claims, demands or liability of any character whatsoever brought or
asserted for injuries to or death of any person or persons, or damages to property arising
out of, result from or occurring in connection with the performance of any service
hereunder.
b. The Service Provider shall take all necessary precautions in performing the
work hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the
Service Provider shall provide and maintain insurance coverage naming the City as an
additional insured under this Agreement of the type and with the limits specified within
Exhibit _, consisting of (_) pages(s], attached hereto and incorporated
herein by this reference. The Service Provider before commencing services hereunder,
shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580
Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance
coverage required from an insurance company acceptable to the City.
17. EntireAgreement. This Agreement, along with all Exhibits and other
documents incorporated herein, shall constitute the entire Agreement of the parties.
Covenants or representations not contained in this Agreement shall not be binding on
the parties.
18. Law/Se_verability. The laws of the State of Colorado shall govern the
construction interpretation, execution and enforcement of this Agreement. In the event
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any provision of this Agreement shall be held invalid or unenforceable by any court of
competent jurisdiction, such holding shall not invalidate or render unenforceable any
other provision of this Agreement.
19. Special Provisions [Optional] Special provisions or conditions relating to
the services to be performed pursuant to this Agreement are set forth in Exhibit _,
consisting of (_) page[s], attached hereto and incorporated herein by this
reference.
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
CITY OF FORT COLLINS, COLORADO
a municipal corporation
M
John F. Fischbach
City Manager
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
[Insert Corporation's name] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as _[insert name of business]
Rv
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
ATTEST: Date:
(Corporate Seal)
CORPORATE SECRETARY
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`s]
EXHIBIT B
INSURANCE REQUIREMENTS
The Service Provider will provide, from insurance companies acceptable to the City, the insurance
coverage designated hereinafter and pay all costs. Before commencing work under this bid, the
Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of
operations covered, effective dates and date of expiration of policies, and containing substantially the
following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten
(10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take
out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper
and may deduct the cost of such insurance from any monies which may be due or become due the
Service Provider under this Agreement. The City, its officers, agents and employees shall be named as
additional insureds on the Service Provider's general liability and automobile liability insurance policies
for any claims arising out of work performed under this Agreement.
Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the
life of this Agreement for all of the Service Provider's employees engaged in work performed
under this agreement:
1 . Workers' Compensation insurance with statutory limits as required by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease
aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of
this Agreement such commercial general liability and automobile liability insurance as will
provide coverage for damage claims of personal injury, including accidental death, as well as for
claims for property damage, which may arise directly or indirectly from the performance of work
under this Agreement. Coverage for property damage shall be on a "broad form" basis. The
amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than
$500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible
for any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
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Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for
the subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or
on a total bid basis, whichever is most beneficial to the City. The City reserves the right
to accept or reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision -making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid.
All freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid
figures and not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's
compliance with the City's purchasing restrictions. A copy of the resolutions are
available for review in the Purchasing Office or the City Clerk's Office. Request
Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected
and reported to authorities as such. Your authorized signature of this bid assures that
such bid is genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in
aae
7 days after the bid opening.
O'Nei IIl, Pf Purchasing and Risk Management
CITY OF FORT COLLINS
BID PROPOSAL
BID #5669
BID OPENING: February 7 2002 3.00 u m (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS'
REQUIREMENTS FOR STUMP GRINDING PER THE BID INVITATION AND ANY
REFERENCED SPECIFICATIONS:
The City of Fort Collins is requesting bids for stump grinding including clean-up at
various sites as listed per the attached specifications. Work must start upon completion
of the service agreement and all work must be completed by April 1, 2002. Awarded
contractor must sign the attached Service Agreement and provide insurance per Exhibit
„B„
Any technical questions regarding this bid should be directed to Ralph Zentz, Assistant
City Forester, at (970) 221-6302.
Any purchasing questions or inquiries regarding this bid should be directed to: John
Stephen, CPPB, Senior Buyer (970) 221-6775.
BID SCHEDULE
Cost per inch
$ per inch X 2009 inches = $ Total
FIRM NAME
Are you a Corporation, Partnership, DBA, LLC, or PC
SIGNATURE
ADDRESS
PHONE/FAX #
Stump Grinding and Clean -Up 2002
Park Trees
DESCRIPTION
Remove stumps using a stump grinder with minimum horsepower of 50. Clean up
debris from stump grinding and fill stump holes with soil at various locations
within the City as listed. Stump sizes are listed and have been measured by City
Forestry staff. Contractor may verify stump sizes.
SPECIFICATIONS
1. Grind stumps to 14" below ground line.
2. Fill stump cavity with top -soil to a level slightly above surrounding grade
after all chips and excess debris from grinding operation are hauled away.
3. Haul excess chips and fill cavities within five (5) days after grinding each
stump. Streets, curbs and sidewalks should not be blocked by grinding
debris at any time.
4. Complete all work by April 1, 2002.
5. Contractor will keep Assistant City Forester (221-6302) informed of daily
progress in terms of which stumps are scheduled and which are
completed.
6. Additional stumps may be added during the time period beginning on the
date the bid is awarded and ending December 31, 2002. At that time the
City and the contractor can decide to continue at the agreed upon price or
terminate the quote based on a dollar per inch price.
7. City Forestry staff are available to help locate any stumps.
8. Standards of Workmanship
A. All work shall be conducted in a manner to cause the least possible
interference or annoyance to others.
B. Authorized work on this job neither expresses or implies a right to
violate any law of the land.
C. Inadequately or improperly trained personnel shall not be utilized for
work on this job beyond their known capacity or ability to perform
properly or safely.
D. Any injury to persons or damages to any improvement while
working on this job shall be promptly reported to the Assistant City
Forester.
E. Any use of tools or equipment in unsafe condition or any application
of techniques or methods deemed unsafe to life, limb or property is
forbidden.
F. Pedestrian and vehicular traffic safety shall be of primary concern.
Adequate barricades and warning devices shall be placed as
necessary for the safety of persons and vehicles. Flag persons
should be stationed as necessary.
G. Cause as little inconvenience to pedestrians and vehicles as
possible.
H. Qualified street and sidewalk warning devices shall be in position as
required at all times stump grinding work is occurring.
I. Contractor is responsible for all utility locates prior to commencing
grinding.
-quantity
1
3
8
1
1
8
1
Diameter
Specie
Location
Edora Park:
21"
Hackber rY
East of Welch St., Southeast of
playground.
City Park.
31"
35"
American Elm
Along Larimer Canal Irrigation
38"
American Elm
American Elm
Ditch, just across from Fire
Station on Bryan Ave.
36"
Silver Maple p
Southwest corner of picnic
shelters to the west of the
restrooms between the hedge
and the shelters.
40"
Silver Maple P
Just south of Fire Station in
juniper bed along south
driveway into the Park Shop.
47"
American Elm
Along the west side of Larimer
Canal Irrigation Ditch, just
south of Housing Authority
building and east of the north
baseball field parking lot.
18"
19„Around
Silver Maple
perimeter of City Park
20"
Silver Maple
Silver Maple
Maintenance Shop Building
31"
p
Silver Maple
(413 S. Bryan) compound and
holding yard.
35"
Silver Maple
25"
Silver Maple
50"
Silver Maple
55"
Silver Maple
Troutman Park
22"
Cottonwood
On the south edge of the west
pond.
Washin-- gl2n Park
30" American Elm South of the sidewalk on the
north edge of the park; just off
of Maple Street.
City Park Nine Golf Course
75" Siberian Elm #8 Hole — across from ladies
tee, north side of fairway.
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by
and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation,
hereinafter referred to as the "City" and
hereinafter
referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is
agreed by and between the parties hereto as follows:
1. Scope of Services The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of
(_) page[s], and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant
to this Agreement shall be performed in accordance with the Work Schedule attached
hereto as Exhibit "B", consisting of _ (_
page[s], and incorporated herein by this
reference.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within
days following execution of this Agreement. Services shall be completed no later than
. Time is of the essence. Any extensions of the time limit set forth
above must be agreed upon in a writing signed by the parties.
4. Contract [Option 11 This Agreement shall commence upon the
date of execution shown on the signature page of this Agreement and shall continue in
full force and effect for one (1) year, unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for an additional
period of one (1) year at the rates provided with written notice to the Professional mailed
no later than ninety (90) days prior to contract end.
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4. Contras [Option 21 This Agreement shall commence
200_1 and shall continue in full force and effect until
200_, unless sooner
terminated as herein provided. In addition, at the option of the City, the Agreement may
be extended for additional one year periods not to exceed
(_) additional one year
periods. Pricing changes shall be negotiated by and agreed to by both parties and may
not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning
and Budget Office. Written notice of renewal shall be provided to the Service Provider
and mailed no later than ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault
or negligence, then the party so prevented shall be excused from whatever performance
is prevented by such cause. To the extent that the performance is actually prevented,
the Service Provider must provide written notice to the City of such condition within
fifteen (15) days from the onset of such condition.
[Early Termination clause here as an option.
6. Early Termination by City/Notice. Notwithstanding the time periods
contained herein, the City may terminate this Agreement at any time without cause by
providing written notice of termination to the Service Provider. Such notice shall be
delivered at least fifteen (15) days prior to the termination date contained in said notice
unless otherwise agreed in writing by the parties. All notices provided under this
Agreement shall be effective when mailed, postage prepaid and sent to the following
addresses:
City:
Service Provider:
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