HomeMy WebLinkAboutRFP - P814 CULTURAL RESOURCE IVNENTORY3 'off iii PROPOSAL OPEN/CLOSE CHECKLIST
DPOSAL#PR/�/ PROPOSALDATE:d 30,1420/ BUYER Sr3d BUYER
DPOSAL TITLE0,X&L ,o_L
iRDPERFECT FILE NAME:
FIMATEDAMOUNT REQUISITION DEPT.
'ER
Review Scope of Work
Determine Proposers List
Run Class
=PARE PROPOSAL PACKAGE
W W W/Fax line _list only 1'full bid
Cable
Request for Proposal
Request for Proposal Invitation
Scope of Work
Rating Format
Professional Services Agreement
1. Standard
2. Sm. w/sub-contractor paragraph
3. Standard Work Order
wsal Forms
Proposal Recap
Total Points
Written Evaluation Rating Form
Interview Evaluation Rating Form
Complete Headings on Forms
Released to Clerical
Returned to Buyer
Retumed to Clerical Changes Corrections,r
Buyer Review Purchasing Agerytl:
iments'.
rosals Mailed (Date)
Addendum #1-Purchasing Initiated/Dept. Initiated
Buyer Review Purchasing Agent
Addendum Mailed (date)
Written Evaluation Proposers listed
Forward proposals and rating
forms to.
Review and Evaluate Proposals
CLERICAL
Schedule Interviews:
Clerical
Interviews scheduled
Location
Date:
FIRM TIME
CLERICAL
Send Letter P-1 to firms not
selected fo+r interview
Firm Selected: —foG(J C, l9
c 'c
Send Letter P-2 to firms interviewed but not selected
Send Letter P-1 Mod to firms not interviewed and; selected
Prepare Services Agreement with Transmittal letter (4 copies)
Tag signature pages
Buyers Review Purchasing Agent Review
Mail/call Agreements to Professional (Date)
Date Agreements received from Professional
Forward Agreements to City Attorney & City Clerk with
transmittal letter -include Process Paragraph
Received Agreements from City Clerk
P. O. Issued -
Contract Distributed -
CLOSE
Type Proposal recap and total points
Destroy individual points
Non -Responding Proposers list of Proposers to be deleted
Buyer Review
Make Notation in Bid Book - - -
of awarded Professional
Make Annual Tickler Card/Annual designation