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HomeMy WebLinkAbout265716 WINDOW KING - CONTRACT - BID - 5687 EXTERIOR WINDOW WASHING SERVICES (2)SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Window King, hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of two (2) pages, and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "A", consisting of two (2) pages, and incorporated herein by this reference. 3. Time of Commencement and Completion of Services The services to be performed pursuant to this Agreement shall be initiated immediately following execution of this Agreement. Services shall be completed no later than December 31, 2002. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing signed by the parties. 4. Contract Period. This Agreement shall commence immediately following execution of this Agreement, and shall continue in full force and effect for a period of one (1) year. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 5. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the SA 10/01 1 party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 6. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Ed Bonnette, C.P.M., Buyer City of Fort Collins Purchasing Division P.O. Box 580 Fort Collins. CO 80522 Service Provider: James Goebel DBA Window King 2601 South Lemay Suite 7-179 Fort Collins, CO 80525-2247 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 7. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Seven Thousand Nine Hundred Seventeen Dollars ($7,917.00). 8. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 9. Independent Service provider. The services to be performed by Service Provider are SA 10/01 2 those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 10. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 12. Warran . (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 13. Default. Each and every term and condition hereof shall be deemed to be a material SA 10/01 3 element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period often (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non - defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk SA 10/01 Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 17. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 18. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. THE CITY OF FORT COLLINS, COLORADO n By: 'IN James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management Date: I JW02/ James Goebel Owner DBA Window King P—R—INT NAME Date: :� —CP% O e SA 10/01 5 EXHIBIT A SCOPE OF WORK • Contract period will be for one year from the date of contract award. The contract may be extended for an additional one year up to four times (maximum of five years total). • The enclosed spreadsheet indicates the address of the City building to be cleaned, and the frequency it is to be done. Vendor will fill out the price per cleaning for that building, and extend it by the frequency of cleanings requested to arrive at the Yearly Total for each location. • The Location Map gives the vendor an overview of the location of the addresses within the City. For a copy of this map call Purchasing (970) 221-6775. • Bid is to include the removal and cleaning of screens where needed. • 2nd Floor windows can be done by ladder or tucker pole (except 215 North Mason). • 215 North Mason: 2"d and 3`d floors are to be done with a boom hoist. • Window frames and ledges are to be cleaned. • Windows to be completed in June 2002. • 215 North Mason, Transit Center, City Hall, and Senior Center to be done in June and November - December 2002. • Joan Barrie, Project Manager (221-6592) is to be contacted for inspection of completed buildings. • Windows may need to be redone if they fail to meet the City's cleaning standard. • City may alter the frequency of cleaning and the addition or deletion of buildings at their discretion. SA 10/01 WE �HEREBY ENTER OW, BID pFOR/THE pC)TTYOF JFo)RTCOL{�LIF1�l(S' REQUIREMENTS FOR REFEREhfCEd ��y�na/i�bu+' 111'�Irf�ji,�C�+�j�y�, �'LII�nII�1Y7� k /q�{{rt�� 47W f�. y� k.'. ■� y 1y1�. ."�A 41'1[Y.rN1 C1!2X <. y�,.y�: FrF5 N'Nliao{l- 7Q �y'���/�/;DG� +S�R/��yi�},N�'ttY�M8�i31. 57NSF..�� : '. �P'd7c+J(OwX% PbSERA CHS i6l.tooftITY ; sl' 8.ao D lag rj7Y PA[1KAW 34 REGREAnON SF=1?L ` 2UX 140,V01� 47 GRAF1I� ,, ff 1$00 W: MOUNTAIN 29 dMiNW- WIP, ' d9r}2 iAf.; l�GUAtt1', t+f : w� ' !tlw ate' . , oc 118RA1Y'P1rC' 321.�t1i4$LE WIN, HEf QCrD, od 00 # 04A1T�N s ao,v1�1 a'vtn 12 .BRYAWla moo, o c tear UTM"'Swol I7 is 113_C�,h#YCtN 1'1 1R"'bull �' 889'�YYQEii1 d.d� OD 24 �1 102 R1 M114G" I'Ai+1 SS70 PORTNER WM \' nMArti�1"AGE'Y�ii t\aM1 INSURANCE REQUIREMENTS The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. SA 10/01 CERTIFICATE OF LIABILITY INSURANCE American Family Insurance Company ❑ American Family Mutual Insurance Company if selection box is not checked. 6000 American Pity Madison, Wisconsin 53783-0001 Agent's Name, Address and Phone Number (Agt./Dist.) Insured's Name and Address: D. Rick Best (106/309) James Goebel 701 Main St 2601 South Lemay #7-179 Windsor, co 80550 Ft Collins, Colo 80625 970-686-9649 This certificate is Issued as a matter of Information only and confers no rights upon the Certificate Holder. This certificate does not amend. extend or alter the coverage afforded by the n„uAea neted t.eu..- This is to certify that policies of Insurance listed below have been issued to the insured named above for the policy period indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions, and conditions of such policies. POLICY TYPE TYPE OF INSURANCE POLICY NUMBER LIMITS OF LIABILITY Effective Expiration (Mo,Day,Yr) (Mo,Day,Yr) Homeowners) Bodily Injury and Property Damage Mobllehomeowners Liability Each Occurrence Boatowners Liability Bodily Injury and Property Damage Each Occurrence Personal Umbrella Liability Bodily Injury and Property Damage Each Occurrence Farm/Ranch Liability Farm &Personal Liability Each Occurrence Farm Employer's Liability Each Occurrence Workers Compensation and Pe Statutory ... . Each Accident Employers Liability + Disease - Each Employee Disease - Policy Limit General Liability ® Commercial General 05-XC9458-02 9/28/2001 9/28/2002 General Aggregate $ 2,000,000 Products - Completed Operations Aggregate $ 2,000,000 Liability (occurrence) ❑ Personal and Advertising Injury $ 1,000,000 Each Occurrence $ 1,000,000 ❑ Damage to Premises Rented to You $ 100,000 Medical Expense (Any One Person) $ 5,000 Businessowners Liability Each Occurrence ++ Aggre ate++ Liquor Liability Common Cause Limit Aggregate Limit Automobile Liability ❑ Any Auto Bodily Injury - Each Person $ 100,000 ® All Owned Autos 05-XC9458-01 9/29/2001 9/29/2002 Bodily Injury - Each Accident $ 300,000 Property Damage $ 100,000 ❑ Scheduled Autos Bodily Injury & Property Damage Combined ❑ Hired Autos ❑ Nonowned Autos El Excess Liability Commercial Blanket Excess Each Occurrence/Aggregate Q Other (Miscellaneous Coverages) DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/RESTRICTIONS/SPECIAL ITEMS + The individual or partners shown as Insured — elected to be covered as employees under this policy. ++ Products -Completed Operations aggregate is equal to each occurrence Ilma and is inclutled in olicy aggregate. City Of Ft Collins Ft Collins, Colo 80525 ❑ Should any of the above described policies be canceled before the expiration date thereof, the company will endeavor to mail '(10 days) written notice to the Certificate Holder named, but failure to mall such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. *10 days unless different number of days shown. ® This certifies coverage on the date of issue only. The above described policies are subject to cancellation in conformity with their terms and by the laws of the state of issue. 3/14/2002