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HomeMy WebLinkAboutBID - 5662 FIRE PROTECTION AT AIRPORT ANNEX1 CITY OF FORT COLLINS INVITATION TO BID BID #5662 FIRE PROTECTION AT THE AIRPORT ANNEX Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), January 18, 2002. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has 2 or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self- stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O’Neill II, CPPO, FNIGP Director of Purchasing and Risk Management 3 CITY OF FORT COLLINS BID PROPOSAL BID #5662 BID OPENING: JANUARY 18, 2002, 3:00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR FIRE PROTECTION AT THE AIRPARK ANNEX PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS AND DRAWINGS: The City of Fort Collins is requesting bids to provide all materials, labor and installation required for fire protection, per the specifications and drawing FP 1.0 for the tenant finish located at 5824 Wright Avenue, Loveland, Colorado. Rough-in work must be completed by February 15, 2002 and complete system must be complete by April 8, 2002 or as approved by Project Manager. Awarded contractor must name the City of Fort Collins as an additional insured as required in Exhibit “B” and sign the attached Service Agreement. For technical questions, please call Ron Kechter, Project Manager at 970-221-6805. For purchasing questions, please call John Stephen, CPPB, Senior Buyer at 970-221-6775 BID SCHEDULE Contractor will install complete fire protection system per specifications and drawing and must coordinate all work with Project Manager. LUMP SUM $_____________________________ FIRM NAME:______________________________________ (Are you a corporation, DBA, Partnership, LLC, or PC) ADDRESS:________________________________________ ________________________________________ TELEPHONE # ______________ FAX #_______________ BY:_______________________________/____________________________________ Signature Printed 4 FIRE PROTECTION SPECIFICATIONS I. GENERAL A. Contractor must follow all applicable industry standards regarding Installation, Materials and Methods. II. SCOPE OF WORK A. The work involved in this specification consists of performing all labor and furnishing final design, material and equipment necessary to install all complete systems listed below, including minor items obviously necessary for complete and operating installation. 1. Automatic fire sprinkler system modifications. B. Perform all work necessary to provide a complete system to an existing building. III. CONTRACTOR QUALIFICATIONS A. Installation shall be done only by a competent, licensed fire protection contractor with at least 5 years experience in designing and installing fire sprinkler systems. Contractor shall posses a valid fire protection license in the jurisdiction of the Work. IV. FLOW ALARMS AND SUPERVISORY VALVE SWITCH A. Flow alarms, if required, shall be Autocall Type WF, Potter Model VSR, Grinnel E- 1, or approved equal, DPST flow alarms with suitable adjustable retards. Flow alarms shall be suitable for 120-volt operation, Factory Mutual (FM) approved and UL listed. B. Provide a UL approved switch for main sprinkler valve(s) where required. Switch shall give alarm indication when main valve is closed. Switch shall be suitable for 120-volt operation. V. SPRINKLER SYSTEM A. Automatic sprinkler system modifications shall be designed by the Contractor for hazard indicated. The remodeled system shall be in accordance with NFPA and as specified herein and/or indicated. Contractor is herein given the option of sizing sprinkler system per pipe sizing tables in NFPA-13 or by the hydraulic method. 1. Contractor is responsible for obtaining all necessary flow tests at site required for hydraulic calculations. However, at one time the following measurements were taken: 70 psi static pressure, 62 psi residual and 1527 GPM flow. Field verify. 5 B. Hydraulic design methods shall conform to the methods outlined in NFPA No. 13 and shall provide for pipe sizes such that not more than a 10 percent variation will occur in sprinkler discharge. Hazen and Williams formula with C=120 shall be used in hydraulic calculations, and additional requirements specified herein. Design conditions shall be based on the most remote 1500 square feet for each zone. Except where otherwise indicated, design shall be based on NFPA 13 or as determined by the Poudre Fire Authority. C. Prior to starting fabrication or installation of sprinkler system, Contractor shall submit detailed 1/8 inch scale (minimum) shop drawings, stamped and reviewed and approved by the Loveland Fire and Rescue Department, to Project Manager. At time of completion of work, obtain certificate of inspection and approval from Loveland Fire and Rescue. Shop Drawings shall include all items in NFPA 13, Section 1-9.2. D. Approved manufacturer: 1. Viking Sprinkler Corporation 2. Grinnell Company, Inc. 3. The Automatic Sprinkler Corporation of America 4. Grimes Company 5. Approved equal selected from “List of Inspected Fire Protection Equipment and Materials” published annually by Factory Mutual Engineering and U.L., and shall bear U.L. approved stamp or label. E. Locations 1. Contractor shall locate sprinkler heads to avoid conflicts with other pieces of equipment, such as lights, speakers, diffusers, etc. located in ceiling. Consult plans carefully to avoid conflicts, and verify all existing conditions at the site. 2. Bring discrepancies between drawings and actual field conditions, or between drawings and specifications, promptly to the attention of Project Manager for decision, and stop work on affected areas, subject to resolution of conflict. Failure to do so may forfeit contractor’s recourse for any compensation. F. System, when modified, shall be provided complete with water supply connection, sprinklers, all piping, fittings, valves, seals, test connections, hangers, supports, sleeves, escutcheons, drain valves, test connections, signs, diagrams, backflow preventer, etc., all as required for a complete and operating system. Provide drain valves at all low points. 6 G. Fire Sprinklers: 1. All sprinklers shall be automatic closed spray type sprinkler heads of ordinary degree temperature rating or quick response except where excess temperatures are anticipated, heads shall be of higher rating. 2. Sprinkler heads installed in areas which do not have suspended ceilings shall be of brass upright type. Sprinklers shall be installed with consideration being given to all ductwork, piping, etc., and heads shall be located above and/or below ductwork as required by NFPA Standards. 3. Augment stock of spare heads, of each type installed, packed in a suitable cabinet. Number of each type of spare heads to be provided shall be as indicated in NFPA-13. The cabinet shall contain at least two sprinkler head wrenches. 5. Upright sprinklers which are so located as to be subject to mechanical injury shall be protected with approved guards. VI. REVIEW AND APPROVAL A. All drawings and sprinkler calculations are subject to Loveland Fire and Rescue Department for review and approval as well as the Project Manager before installation. Obtain Loveland Fire and Rescue approval prior to submittal to Project Manager. B. After completion of the project including submission of O&M Manual, and after one week of satisfactory operation, Contractor shall request a final review prior to Owner acceptance. VII. AS-BUILTS A. Reproducible prints of “as-built” construction shop drawings shall be transmitted to Project Manager within ten working days after system acceptance, one (1) mylar and four (4) copies. SA 10/01 7 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Front Range Fire Protection, Inc., hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of three (3) pages, and drawing FP 1.0 and incorporated herein by this reference. 2. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated upon signing this Agreement. Services shall be completed no later than April 8, 2002 or as approved by Project Manager. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by SA 10/01 8 the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Service Provider: City of Fort Collins, Purchasing Front Range Fire Protection P.O. Box 580 4007 S. Lincoln, Suite 460 Ft. Collins, CO 80522 Loveland, CO 80537 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Seven Thousand Two Hundred Ninety Dollars ($7,290.00). 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall SA 10/01 9 neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 9. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 10. Warranty. (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 12. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party SA 10/01 10 commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 15. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. SA 10/01 11 16. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. CITY OF FORT COLLINS, COLORADO a municipal corporation By: _________________________________ James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management Date:_____________________________ Front Range Fire Protection, Inc. By:_______________________________ __________________________________ PRINT NAME __________________________________ CORPORATE PRESIDENT OR VICE PRESIDENT Date:_____________________________ ATTEST: (Corporate Seal) _____________________________ CORPORATE SECRETARY 09/12/01 EXHIBIT B INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance.