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HomeMy WebLinkAboutBID - 5640 POURED-IN-PLACE RUBBERIZED SAFETY SURFACECity of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5640 POURED -IN -PLACE RUBBERIZED SAFETY SURFACING BID OPENING: OCTOBER 8, 2001, 3:00 P.M. (our clock) Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered to 215 North Mason Street, 2'd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), October 8, 2001. A copy of the Bid may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document *25640. (The bid number must be preceded by a 2 when using the Fax -line.) Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. zis iNortn mason street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. . _9 m s B. O'Nei II, CPP� NIF GP it for of Purchasing and Risk Management CITY OF FORT COLLINS BID PROPOSAL BID #5640 BID OPENING: OCTOBER 8. 2001 3.00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR POURED -IN -PLACE RUBBERIZED SAFETY SURFACING PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS AND DRAWINGS: The City of Fort Collins is requesting bids to provide all materials and labor required for poured - in -place rubberized safety surfacing per the attached specifications located at Edora Park Playground, 1420 East Stuart Street, Fort Collins, Colorado 80524. Awarded contractor must sign the attached Service Agreement and name the City of Fort Collins as an additional insured as required in Exhibit "B". For technical questions, please call Lea Ann Haisch, Project Manager at 970-221-6355, For purchasing questions, please call John Stephen, CPPB, Senior Buyer at 970-221-6775 BID SCHEDULE Supply all materials and labor required for poured -in -place rubberized safety surfacing per attached specifications. 500 Sq Ft. @$ /Sq Ft = TOTAL $ FIRM NAME: (Are you a corporation, DBA, Partnership, LLC, or PC) ADDRESS: TELEPHONE # FAX BY: Signature Printed POURED -IN -PLACE RUBBERIZED SURFACING GENERAL SPECIFICATIONS SCOPE OF WORK Supply all materials and labor required for poured -in -place rubberized safety surfacing. Surfacing shall be installed in an existing playground site, to be used as an entrance and access to a play structure. Concrete curb, concrete slab and approximately 12" deep sand border the site. The site shall require approximately 500 square feet of rubberized surfacing. The maximum height of play structure deck is 48". Color shall be beige and black mix. LOCATION OF WORK Edora Park Playground 1420 East Stuart Street Fort Collins, Colorado 80524 QUALIFICATIONS 1. Qualified installer must be a licensed contractor. SUBMITTALS 1. Manufacturer must submit proof of compliance to: ♦ U.S. Consumer Product Safety Commission publication entitled "Handbook for Public Playground Safety" ♦ American Society for Testing and Materials standard F 1487-98 entitled "Standard Consumer Safety Performance Specification for Playground Equipment for Public Use. ♦ U. S. Access Board guidelines 2. Manufacturer's written specifications and manufacturer's sales brochure marked to annotate the specific product to be utilized. 3. Statement of compliance with volatile emission regulations for all components, including adhesive systems or binders. 4. Materials Safety Data Sheet shall be submitted for the proposed product. 5. Manufacturer and installer must submit proof of liability insurance. 6. Guarantee and warranty for no less than 2 years. 7. Installer shall submit three (3) completed projects with references. 8. Submit a representative sample of the product and the recommended manufacturer's installation instructions. SITE CONDITIONS Installer shall be responsible for the completion of the subsurface in the area the poured -in - place rubberized surfacing is to be applied. 1. Establish and maintain required lines and elevations for grade. 2. Sub -base shall slope to provide positive drainage at a minimum of 1" per 10' and shall not pond water at any location. 3. If surfacing is to be laid on a stone base, provide subsurface drainage where shown on plans. 4. Materials shall be delivered in clearly labeled unopened containers. 5. Materials shall be stored and handled in a manner that will insure protection from weather. 6. Materials stored on site shall be protected by use of barricades and fencing. PRODUCT Provide a base layer and top wearing course to meet critical fall height standards for CPSC and ASTM guidelines for maximum height of play structures provided by the owner. 1. Cast -in -place surfaces shall be manufactured on site of UV stabilized polyurethane and rubber granules, no less than specified thickness. 2. Base course rubber— 100% recycled SBR black rubber, free of all dust and extraneous fiber, metal and similar substances. Foam rubber fillers are not acceptable. 3. Top course rubber —100% new EPDM rubber, peroxide cured, UV stabilized; size 1-3 mm. 4. Color to be determined by owner. EXECUTION When laying surfaces on a compacted stone base, proof -roll prepared sub -base surface immediately prior to paving to check for unstable loose areas and areas requiring additional compaction. Compact the base material as required to secure moisture content and a uniform compaction of not less than 90%. Compacted stone base should be water permeable and sub - grade should allow for free drainage by weeps and/or slumps. When laying surfaces on asphalt or concrete, be assured that the surface is fully cured for no less than 30 days, clean of dust and debris, oil free and dry. Fill and patch any surface irregularities with structural bonding type fillers. 1. Notify owner of unsatisfactory conditions. Do not begin laying paving until deficient sub- base areas have been corrected and are ready to receive paving. 2. Plan the layout and placement of varying thickness zones by string line, chalk line and grade stakes to provide reference points throughout the installation process. 3. Follow manufacturer's instructions for installation. 4. Taper edges to existing, surrounding surfaces when shown on plan. 5. Finished site shall be free of tools, equipment, unused materials and debris; broom area clean. PROTECTION Fencing and barricades shall protect finished surfaces. Owner will provide reasonable supervision on site after hours. Cure shall be no less than 24 hours. FINAL INSPECTION Manufacturer's sales representative and/or installer must attend a follow up inspection with a CPS] prior to acceptance of the installation.