HomeMy WebLinkAboutBID - 5645 BUNKER RENOVATION AT COLLINDALE GOLF COURSEAdministrative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #5645
BUNKER RENOVATION AT COLLINDALE
BID OPENING: DECEMBER 6, 2001, 3:OOP.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), December 6,
2001.
A copy of the Bid may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #25645. (The bid number must be preceded by a 2 when
using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and
request a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name
from the City of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
2t7,days
afterthesB. ONeilll,Por of Purchasing and Risk Management
BID PROPOSAL
BID #5645
BUNKER RENOVATION AT COLLINDALE GOLF COURSE
BID OPENING: December 6, 2001 3:00 P. M. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS
FOR BUNKER RENOVATION AT COLLINDALE GOLF COURSE -PER THE BID INVITATION
AND ANY REFERENCED SPECIFICATIONS AND DRAWINGS:
The City of Fort Collins' requesting bids for Bunker renovation at the Collindale Golf Course,
1441 E Horsetooth Rd, Fort Collins, Co, 80525. Contract must be completed be March 21,
2002. The City of Fort Collins will provide new sand on site. Awarded contractor must sign the
attached Service Agreement and provide insurance per Exhibit "B".
A PREBID WILL BE HELD ON NOVEMBER 28, 2001 10:30 AM AT THE CLUBHOUSE AND
IS HIGHLY RECOMMENDED FOR CONTRACTORS TO ATTEND. CONTRACTORS WHO
DO NOT ATTEND MUST VISIT THE SITE WITH THE PROJECT MANAGER PRIOR TO BID
SUBMITTAL.
Technical questions should be referred to Doug Evans, Project Manager, Collindale Golf Course
Superintendent at 970-221-6292.
Purchasing questions should be referred to John Stephen, CPPB, Senior Buyer at 970-221-
6775.
BID SCHEDULE
Award of bid will be based on the total cost of renovation of the existing bunkers.
Bid #5645
Existina Bunkers
1) Remove existing sand
2) Reshape subsurface (as needed)
3) Edging (as needed, should be minimal)
4) Spread new sand
5) Install 4" perforated drainage in five bunkers
(Bunker 8 left, 8 right, 11 right, 12, and 14)
TOTAL BID
New Bunker Construction (3)
1)
Strip sod
2)
Shape bunkers
3)
Edging
4)
Install 4" perforated drainage
5)
Spread new sand
FIRM
(Corporation, DBA,
SIGNATURE
ADDRESS
SCOPE OF WORK
or
1) New sand will be on site (owner's will provide).
2) New trap size will be the average size of the existing traps.
3) Contractor will provide an estimate of the total tons of sand needed.
4) A site visit prior to bid submittal must be required.
5) Contractor must have minimum 3 years experience doing bunker renovation or
construction and able to provide 4 references upon request.
4